1. Query Developer User Group
May 3, 2006

2. QM Form Options in Excel
What are the options in QM?
How do you duplicate those options in Excel?
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3. QM Form Options
Column Formatting
Usage
Width
Edit
Heading
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4. QM Form Options Page Formatting Page Header Page Footer Break Text
Final Text
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5. QM Form Options Column Formatting options in QM
Usage (frequently used)
Break
Average
Count
Sum
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6. QM Form Options Column Formatting in QM Usage (infrequently used) Omit
First
Last
Minimum
Maximum
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7. QM Form Options Example
Find the count of all current students having an overall GPA of 3.0 or better. Subtotal by department within college.
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8. QM Form Options Example
The SQL:
SELECT COLL_CODE, MAJ1_DEPT, Count(*)
FROM DATACOLL.STDT
WHERE CURR_STDT='Y' AND COMB_UG_GPA>=3.0
GROUP BY COLL_CODE, MAJ1_DEPT
ORDER BY COLL_CODE, MAJ1_DEPT
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9. QM Form Options Example
The QM Form:
Column Heading Usage Edit Seq Indent Width
COLL_CODE COLL_CODE BREAK
MAJ1_DEPT MAJ1_DEPT
SEL COUNT_OF_STUDENTS SUM
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10. QM Form Options Example
The QM Report (partial listing)
COUNT
COLL MAJ OF
CODE DEPT STUDENTS
AL AR CM EN FL MJ MU TD
count of students in college AL ,389
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11. QM Form Options in Excel
The results in Excel:
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12. QM Form Options in Excel
To change the column heading
Click the cell, press F2, and edit
Click the cell, click the formula bar, and edit
Double click the cell and edit
If you want stacked column headings, you have to format the alignment of the cell
Right-click the cell, select “Format cells”, click on “Alignment” tab, and check “Wrap text”
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13. QM Form Options in Excel
You’ll have to (probably) change the width of the column to make it come out correctly.
Move the cursor over the column identifiers until it changes to a vertical bar with 2 arrows coming from it.
Click and drag to the proper width OR
Double click and Excel will automatically adjust the column width to the widest column value
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14. QM Form Options in Excel
To set the break level:
Data -> Subtotals
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15. QM Form Options in Excel
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16. QM Form Options in Excel
To add more than 1 break level
Add the outermost level first
Add the next level
Uncheck Replace current subtotals
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17. QM Form Options in Excel
First – Ctrl + Home
Last – Ctrl + End
Page Formatting
View -> Header and Footer
The pulldown has pre-defined values
Click Custom Header or Footer to set your own
Final Text – go to the end and enter your final text
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18. QM Form Options in Excel
Omit – Click the column identifier and select Hide from the menu
To view, move the cursor over the column identifier until it changes to 2 vertical bars with 2 arrows. Right click and select Unhide
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19. QM Form Options in Excel
COUNT – double click the cell you want and enter =COUNTA(1st cell:last cell)
SUM – double click the cell you want and enter =SUM(1st cell:last cell) or
Click below the last data value for the column and click the Autosum button ( Σ )
AVG – double click the cell you want and enter =AVERAGE(1st cell:last cell)
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