1. Chancery Square Homeowners Association Annual Meeting November 9, 2017

2. Agenda Item Presenter Call to Order Joseph Huggins Roll Call
Review & Approval of 2016 Minutes
Election of Directors
Amanda Busey
President’s Report
Treasurer’s Report
Dave Ford
Committee Reports
Committee Chairs
Old Business
New Business / Open Forum
Election Results
Adjournment

3. Your Board of Directors
Name
Office
Term Expires
Joseph Huggins
President
2017
Wendy Winslow
Vice President
2018
Dave Ford
Treasury
Ray Won
Secretary
2020
Peter Barcher
Director
2019

4. Election of Directors One Director’s position needs to be elected
The position is for a 3 year term

5. President’s Report Introduction of Board of Directors:
Joseph Huggins, President
Wendy Winslow, Vice President
Dave Ford, Treasurer
Ray Won, Secretary
Peter Barcher, Director
The Fence Committee completed Phase Two of the fence project during the Spring/Summer.
Ongoing Challenges as the Community Ages:
Maintaining Residences to ACC standards
Trees (Common areas and residential)
Fountains & Irrigation System
Perimeter Brick Wall
Erosion and other repairs

6. President’s Report Issues facing the Board in 2018
Implement the Recommendations of the 2017 Reserve Study
Review the 2017 Audit
Begin the Perimeter Brick wall project

7. Treasurer’s Report Summary: HOA has operated within budget during 2017
Audit for 2016 completed. HOA is in good standing.
Reserve study updated to estimate capital improvement costs over the next 20 years.
The plan recommends step increases in reserve allocations in the 2018 and budgets followed by yearly inflation increases to meet projected expenses.
A key to keeping capital improvement costs under control is homeowners taking an active role on committees to obtain quotations, analyze replacement options, negotiating prices and overseeing the work.
Board approved the 2018 budget
Budget allocation changed to shift funds from wood fence painting to reserves.
No increase in HOA assessments

8. Architectural Covenants Committee (ACC)
Introductions of Members
Jeanie Bell Winslow, Chair
Jane Albro
John Facada
Purpose of Committee
Annual Inspection
ACC Applications
ACC Standards

9. Electrical Committee Committee member John Facada, Chair
The following occurred in 2017:
Replaced various tree up-light, streetlight and security light bulbs
Cleaned tree up-lights several times during the reporting period – resealed several glass hoods
Removed and cleaned glass panels in all street lights (35 lights with 6 panels in each light)
Ordered and replaced several cracked/chipped street light glass panels

10. Electrical Committee
Ordered and replaced #9 Central Park fountain streetlight (Hadco flip-top) with a Hanover Model B5531
Ordered and replaced 2 Myrtle Tree up-lights and accessories
Purchased thirty Feit LEDs for streetlights from Ebay for $ (about ½ the price of a previous purchase from Costco)
Sep – Submitted 2018 budget request for $5,000 to maintain existing lighting

11. Electrical Committee
There are 35 streetlights, 4 LEDs each and three different models:
9 each Hanover Model 9430
4 each Hanover Model B5531
22 each HADCO (Flip top originals – these are no longer available for purchase or parts)
There are 11 up-lights (RAB HB101)
3 West Street exit
3 Ardmore fence between JWW and Lord Culpepper
5 Central Park
There are
8 water fountain lights (LFLED5N LED Floodlight)
2 Rt 123 entrance lights (RAB FF70)
7 Security street lights around the compound outside of the perimeter fence/wall

12. Fence Committee Fence Committee Bill Meyers, Co-Chair
John Perkins, Co-Chair
Keith Cromack
Pat Schwartz

13. Fence Committee
Phase Two of the fence project was completed during the Spring/Summer.
The Fence Committee and the Board of Directors appreciates your patience during construction and painting

14. Fountains Committee Committee West Park Contractor Central Park
Wendy Winslow, Chair
Contractor
Harmony Pond (Patricia Quispe
Schedule
On: Apr/May
Off: Oct/Nov
West Park
New Fountain
Central Park
Schedule Replacement Fountain in 2018
Plants
VOLUNTEERS ARE WELCOME

15. Irrigation Committee Committee Contractor Schedule
Wendy Winslow,Chair
Contractor
Blade Runners (Mike Dollard)
Schedule
On: Apr/May
Off: Oct/Nov
Central Park Irrigation
Future Adjustment
VOLUNTEERS ARE WELCOME

16. Landscape Committee
Committee Members
Keith Cromack, Chair
Jane Albro

17. Social Committee INTRODUCTION OF MEMBERS Jeanie Bell Winslow, Co-Chair
Kathleen Bower, Co-Chair
Audrey Tolcher
Alice Lippert
Jane Albro
Karen Hardy
Olga Vselubsky

18. Social Committee EVENTS FOR 2017 GARAGE SALE MEMORIAL DAY BBQ
INDEPENDENCE DAY BBQ – Canceled due to rain
LABOR DAY BBQ
HALLOWEEN PARTY
HOLIDAY PARTY
SUNDAY, DECEMBER 3rd
HOME OF BORIS & OLGA VSELUBSKY
PLEASE RSVP!

19. Tree Committee Committee members Alice Lippert, Co-Chair
Cheryl Coviello, Co-Chair
Tree Policy approved by the HOA Board September 2015
Tree removal/replacement requires approval from the HOA and permit from the City of Fairfax
Documents on FSR Connect
Tree Care In 2017:
Completed annual inspection for 2017
49 community and homeowner trees trimmed and pruned -January 2017
Removed a diseased Ash Tree (near mailboxes on Lord Culpeper Lane) – Sept 2017
Prune trees in Central Park (Crape Myrtles, Magnolias, and Holly Tree) – Dec 2017
Replace per the City new community tree

20. Tree Committee Planned for 2018:
Conduct Tree Inventory and create a database of CS trees
Purchase of GIS Software Package (Geographic Map Display)
Prune and trim (~40 trees) late winter/early spring
Remove another diseased Ash tree on common grounds
Plant new community tree
Fertilize and treat for pests (insects/mites)

21. Web Committee Committee member HOA has a website: chancerysquare.net
Makarand Ved, Chair
HOA has a website: chancerysquare.net
Important announcements are on the home page
There is a link for covenants & forms
addresses for Board members and Committee Chairs can be found on the link to HOA Board

22. COMMENTS/QUESTIONS FROM THE COMMUNITY ARE WELCOME
Open Forum
COMMENTS/QUESTIONS FROM THE COMMUNITY ARE WELCOME

23. And your new Director Is…
Election Results
And your new Director Is…

24. Looking forward to seeing everyone at the Holiday Party
Adjourn
Looking forward to seeing everyone at the Holiday Party
3 December
@ Boris & Olga Vselubsky