1. Office of Public Housing Birmingham Field Office April 16 – 18, 2018
AAHRA Spring Workshop
Office of Public Housing
Birmingham Field Office
April 16 – 18, 2018
Click the hyperlink to access the Proposed Rule

2. Office of Public and Indian Housing
Birmingham Office of Public Housing
Velma M. Byron, Director
Reginald D. Marable, Sr., Division Director
17 Other Team Members: (13) Portfolio Management Specialists, (3) Financial Analysts, and (1) Engineer

3. eLOCCS Quick Reference Guide

4. There are 3 sections to the Guide eLOCCS Quick Reference – Guides
Headquarters recently sent an eLOCCS Quick Reference Guide to all eLOCCS users.
There are 3 sections to the Guide
eLOCCS Quick Reference – Guides
How to obtain access to eLOCCS
How to register for a Secure Systems ID
How to get started (web page examples)
Specific guidance for Approving Officials

6. eLOCCS Quick Reference – Forms
HUD=27054E – Access Authorization Form
SF1199- Direct Deposit Form
HUD Change of Name or Address Form

8. eLOCCS Quick Reference – Miscellaneous
Secure Systems Login
Secure Systems Technical Assistance Contact (TAC) 1—
eLOCCS Mailbox

10. Budget Line Item 1406

11. Capital Fund Budget Line Item 1406 IS NOT CONSIDERED OBLIGATED UNTIL IT IS DRAWN DOWN!
Our Office continues to see 100% obligations and money still in 1406 waiting to be drawn down.
If you’re going to put money in 1406, why wait until the last minute to draw it down?
Headquarters has started asking for ALL of your procurement documents when you wait until the last minute to obligate.

12. Deadlines

13. Deadlines You have deadlines! Do you know what they are?
When is my Audit due?
When should I submit my PHA Plan?
Our Office is sending out monthly reminders of what is due for the month.

14. Davis-Bacon Related Act HUD-4750
Due Date
FYE 12/31
FYE 3/31
FYE 6/30
FYE 9/30
Description
HCV PH
Grants
ONAP
Authority
Form
April 2018 X
.ALWAYS SELECT THIS BOX 1
Maintenance Wage Rate Recommendation
Davis-Bacon Related Act
HUD-4750 4
VMS Reporting Opens
PIH
n/a 10
Semi-Annual Labor Standards Enforcement Report-Local Contracting Agencies (HUD Programs)
29 CFR § 5.7(b)
HUD-4710 12
Obligation end date for FY2016 Capital Fund formula grants
24 CFR § 15
Moving to Work Plan
Key Dates for MTW Sites
HUD-50900 17
Indian Housing Plan
42 U.S.C. § 4112
HUD-52737
5-year PHA Plan
24 CFR § 903.5(a)
HUD-50075
Annual PHA Plan (Non-Qualified PHAs)
24 CFR § 903.5(b)(3)
Civil Rights Certification (Qualified PHAs)
HUD CR 22
VMS Submissions Close 29
Enterprise Income Verification (EIV) Employee Recertification
PIH 30
Energy Performance Contract Reports, including M & V Reports
PIH (HA)
Federal Financial Report for IHBG
PIH
SF-425
ICDBG Federal Financial Report

15. Demo/Dispo Updates

16. PIH Notice 2018-04 Demolition and/or Disposition
Demolition and/or disposition of public housing property, eligibility for tenant-protection vouchers and associated requirements -This notice explains application requirements to request HUD approval to demolish and/or dispose of public housing property under Section 18 of the United States Housing Act of 1937 (42 U.S.C. 1437p) (1937 Act) and related Tenant Protection Voucher (TPV) eligibility for such actions. 

17. Smoke Free Policy

18. HUD’s Smoke Free Policy
PIH’s Smoke-Free Public Housing Rule was finalized on December 5, 2016, and became effective February 3, All PHAs must comply with the rule and implement smoke-free policies within 18 months of the effective date, no later than July 31, The elimination of second hand smoke that can migrate between public housing units can be an important step towards improving the health of residents as well as reducing maintenance costs for PHAs. 

19. Need information on implementation of your Smoke Free Policy?
PUBLIC HOUSING SMOKE-FREE FACT SHEETS
Implementing Smoke Free Public Housing
Smoke Free Policy Checklist Recommended 18 Month Timeline Information for Residents Getting Ready to Go Smoke Free

20. OIG Areas of Concern

21. OIG Areas of Concern Audits frequently disclose weaknesses in:
Credit Cards
Bookkeeping & Accounting
Personnel & Hiring
Procurement & Contracting
Ethics & Conflict of Interest

22. OIG Areas of Concern Five Ground Rules to Put in Place:
Maintain Separation of Duties
Provide Competencies and Training
Insist on Good Record Keeping
Maximize Competition
Uphold Ethics and Prohibit Conflicts of Interest

23. EveryoneOn.org

25. I input 35203 and checked all the blocks below except the last one.

27. HUD’s Strong Families Initiative

29. AL 12 FL GA KY MS NC PR SC TN 65 16 11 19 28 30 8 33 231 State
Region I
Region II
Region III
Region IV
Region V
Region VI
Region VII
Region VIII
Region IX
Region X
Total AL 12 FL 14 GA 6 KY 7 MS 2 NC PR 3 SC TN 16 11 19 65 28 30 8 33
231

30. END
QUESTIONS

31. THANKS 31
test

32. Birmingham Office of Public Housing
Office of Public And Indian Housing Contact Information:
Birmingham Office of Public Housing
Velma M. Byron, Division Director;
Reginald D. Marable, Division Director;
HUD Office: (205)