1. Data Quality for criminal justice framework

2. Business Update Topics
Project Overview
DQ2 Success Stories
NIEM
DQ Toolkit
Next Steps

3. INTRODUCTIONS
Rita

4. Implementation Team
County Commissioners Association of Pennsylvania
Pennsylvania District Attorney’s Association
County Chief Adult Probation and Parole Officers Association of Pennsylvania

5. Steering Committee

6. Typical PA County Process
1884 total county users from 43 counties.

7. Probation Case Management Systems
6+ solutions used between Adult Probation Offices in 43 counties.

8. User Enters Data Reports Display Data Records Management System
PCCD Grant Funded DQ Program
Data standardization and clean-up using NIEM toolkit
CJIEP Optional Program
CJIEP takes AOPC Court Case Event message and populates DSI System electronically
Records Management System
Crystal Support Optional Program
Crystal Reports Support program writes/customizes reports
Reports Display Data

9. DQ Goal 90% OTN and SID Reporting Rate
CJIEP electronically populates missing information!

10. Data Quality Overview
Rita

11. What is the concern? Who does it impact? Where do we start?
Good quality data and consistent data within criminal justice records management systems
Who does it impact?
All users of criminal justice information
Where do we start?
County District Attorney, Adult Probation, and Jails
Rita

12. Data Entry Standard
The National Information Exchange Model (NIEM) has been the standard provided for entering data. This model has been adopted by the national government, PA state agencies and local agencies.
Rita

13. What is NIEM?
A national initiative supported by the Federal government (DOH, BJA, IJS), NIEM is a means of connecting communities of people who share a common need to exchange information in order to advance their missions
The fundamental building block of NIEM is a data component. Data components are the basic business data items that describe common concepts used in general business activities
Rita

14. DQ Toolkit NIEM concepts customized for PA CJ users
Targets nontechnical users

15. Benefits to Participation
NIEM compliance = data standardization for participating PA counties
NIEM is common ‘language’ for all counties and all PA CJ Data
Project provides technical resources to assist with historical record clean-up
Improvement in PA State Police (PSP) and Justice Network (JNET) data submission and acceptance
Platform and vendor independent

16. Andrea

17. Results to date

18. Statistics
National Best of NIEM award from the Dept. of Homeland Security’s PMO/NIEM office
33 PA counties participating
300+ people trained on NIEM
Online video library

19. Jail Scores by County Class (Size)

20. Adult Probation Scores by County Class (Size)

21. Lessons Learned
Judge names and religion consistently ranked as most error prone fields
ALLEGHENY COUNTY
BELL, JANET
AMMERMAN
BELTRAMI
AMMERMAN, FREDRIC
BIGLEY, GERARD
AMMERMAN, FREDRIC J
BIGLEY, GERARD M
ARNER, JAMES G
BLAHOVEC
ARNER, JAMES G.
BLAHOVEC,
BLAHOVEC, JOHN
BLAHOVEC`
BLAHOVED

23. District Attorney – Special Considerations
Approach: engage vendor to assist with historical clean-up and application enhancements
Reasoning: Confidential victim information and case evidence logged in system

24. KEY: DQ2 = Yellow, DQ3 = White
Amy
KEY: DQ2 = Yellow, DQ3 = White

25. Action plan

26. DQ Process for each County Department
Review initial reports and score
Create development environment
DQ Team implements recommendations in development
County reviews changes and finalizes in development
Deployment in production scheduled and executed during system downtime
Post reports and score created

27. Scoring Methodology
Aggregate Crystal Report run against Case Management System data
Data compared with ideal results outlined in DQ Toolkit
Scores are reflective of field usage and data quality

28. Scored Data Elements PSP Errors Sex Last, First Name Religion
Name Suffix
SID
DOB
OTN
Eye, Hair Color
Citizen, Country of Birth
Height, Weight
Committing County
Race
Judge Name
Ethnicity

29. Score Summary Report
Initial and Final score and summary reports provided to each participating county
Summaries identify issues to be:
Resolved through data mapping
Recommended application changes
Resolved through increased input/recording
Resolved through CJ user training

30. vision

31. Integration & Sustainability
Visit for progressing project stats and information
Current phase completion date: 12/31/11 (33 Counties)
Planned start date remaining counties: 1/1/12 (34 Counties)

32. 12/31/2012 ALL 67 PA County Criminal Justice Systems NIEM compliant

33. participation

34. Information & Participation Meetings
DQ Kick-Off Eastern PA: 1/17/ AM-Noon CCAP, North Office 2789 Old Post Road, Harrisburg, PA 17110
DQ Kick-Off Western PA: 5/16/ AM-Noon, Johnstown Emergency Management Facility 110 Franklin Street, Johnstown, PA 15901

35. Year End Crystal

36. Where to get it?
Available to counties participating in DQ or CCAP’s Crystal Support Program
Yes it’s password protected – be smart!

37. CRYSTAL REPOSITORY

38. Keep Uploading
Building a central repository of Probation owned knowledge
The more robust the repository the better the asset
Deadline for 2011 participating members – upload at least 10
Don’t have time to upload – forward them and we’ll do it!

39. Current Participants - Use
Vendor independent!
Using all of the program services?
Downloads of reports and forms
Ability to request customizations and unique reports
Basic and advanced classes and manuals available on website

40. 2012 CCAP CJ Support Program renewal

41. Crystal Reports Support Program Benefits
Vendor independent!
Access to repository
In-person trainings
Online training and documents
Request custom reports and forms

42. Questions? Rita Reynolds
Director of Technology Services and Telecommunications
Mark Proper
Technical Project Specialist
Amy Rehmeyer
Contracted Project Manager
Conway Bushey
Adult Probation and Parole Officers Assoc of PA
Rich Long
PA District Attorney’s Association
Heather Brown
Contracted Project Manager Assnt.