1. Process a Reimbursable Direct-Cite
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY
Show Slide #1: Process a Reimbursable Direct Cite
Title: Process a Reimbursable Direct Cite
References:
AR1-1 – Planning, Programming, Budgeting, and Execution System
DFAS-IN Regulation 37-1, Finance and Accounting Policy Implementation
DFAS-IN MANUAL FY, The Army Management Structure
GFEBS Performance Support Website (PSW)
SECTION I. ADMINISTRATIVE DATA
Academic Hours / Methods
ØØ hours 1Ø minutes Introduction, Learning Objective, Administrative Data
ØØ hours Ø5 minutes Concrete Experience
ØØ hours Ø5 minutes Publish and Process
Ø1hours 3Ø minutes Generalize New Information
ØØ hours 6Ø minutes Practical Exercises
ØØ hours 3Ø minutes Assessment Review
ØØ hour 4Ø minutes Break
Ø4 hours ØØ minutes Total Hours
Section II. Introduction:
Method of Instruction: DSL - Discussion (large or small group)
Facilitator's to Learner Ratio: 1:16
Time of Instruction: 00 hrs. / 10 min.
Media: PowerPoint Presentation
Facilitator Material: Each primary facilitator should possess a lesson plan, slide deck, course handouts, and a summary sheet containing the above noted references.
Learners Material: Learners should possess all required printed reference material, course handouts, a summary sheet containing the above noted references and standard classroom supplies.
Note: All required printed reference material, and technical manuals will be provided by the Schoolhouse.
Motivator: Great leaders start with a  "why"—a purpose—and not with what they plan to do or how they will accomplish something. "If you acquire Soldiers just because they can do a job, they'll work for you because they have to, but if you acquire those who believe what you believe (i.e. Army’s mission or Army values), they'll work for you with blood and sweat and tears”. Being a leader in the Finance Corps requires you to know the job well but more importantly to set the example in believing that what you are doing makes a difference so that the rest can believe and follow willingly until the mission is accomplished while exceeding the standards.
SCOPE
The overall outcome of this lesson is to teach Soldiers the process of creating a Reimbursable Direct Cite without error. Soldiers will learn the importance of identifying the correct transaction codes, usage of the appropriate regulation, and supporting documents to complete each payment. Facilitators are accountable for teaching all material within this lesson. Learners are accountable for learning all material within this lesson and will be assessed at the conclusion of this lesson.
Facilitator’s Note: Conduct a brief exercise and ask open ended questions to learners about their experience with reimbursable accounting. Was there anything they learned that they would like to share with the others? 1

2. Terminal Learning Objective
Action: Process a Reimbursable Direct Cite
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards: With a minimum of 80% accuracy, learners must demonstrate proficiency to:
Create a WBS Element
Create a Sales Order
Change a Sales Order
Show Slide #2: Terminal Learning Objective
Facilitator's Note: Read State/TLO
Inform the students of the following learning objective requirements. At the completion of this lesson, you (the student) will have an understanding and know the importance of processing reimbursement documents. There are many roles involved in the processing of procured documents and numerous transactions. We will cover each of the roles and the transactions involved while accomplishing this action.
1. TERMINAL LEARNING OBJECTIVE
Action: Process a Reimbursable Direct Cite
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards: With a minimum of 80% accuracy, learners must demonstrate proficiency to:
- Create a WBS Element
- Create a Sales Order
- Change a Sales Order
Learning Domain - Level: Cognitive / Applying
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-3Ø, Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 35Ø-29.
Risk Assessment Level: Low
Environmental Consideration: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: This lesson will test your ability to properly log into GFEBS, research given references, and properly make inputs into the training environment to process accounting documents for pay.
Instructional Lead-In: Today, it is essential that all Soldiers (CVS Clerks assigned to specific roles) are able to log into GFEBS, research regulations and specific links to accurately input documents to receive and accept goods or services, to monitor the transactions for accuracy, and to input the documents in preparation for pay. Processing documents without error will prevent delays in accounts being settled and reconciled. This class will prepare you to successfully accomplish the tasks listed.
2. TRAINING AIDS
This lesson is taught in a large group classroom setting with personal computer systems, Panasonic projection televisions, Mr. Podium MP42 Lectern, indoor speakers, Touch panel TPS-31ØØI Crestron, Ceiling mountable projector, internet access, and dry erase/white board. 2

3. Prerequisites for a Direct-Cite 3 Roles
Roles used for a Direct-Cite
Accounts Receivables Reporter
Customer Order Processor
Customer Order Approver
Show Slide #3: Prerequisites for a Direct-Cite
Learning Step Activity #1 – Create WBS Element Direct-Cite (CJ2ØN)
Facilitator's Note: There are three roles that you must have access to process a Direct-Cite, the following roles that are pertinent for this lesson is as follows:
Accounts Receivables Reporter – run reports and reconcile accounts.
Customer Order Processor – Create project and WBS elements and verify customer master records.
Customer Order Approver – Approve projects and WBS elements.

4. Transaction Codes (T-Codes)
CJ2ØN – Create a Project and WBS Element (Direct-Cite)
CJ20N – Mark Funded and Release
VAØ1 – Create a Sales Order
VAØ2 – Change a Sales Order
Show Slide #4: Transaction Codes (T-Codes)
Facilitator's Note: Identify the T-codes that will be used during the activities to be covered during the next 3 learning activities. You can use the Format Id and the action code (35Ø1= start BAH or a 4ØØ1 Start BAS) to explain the transaction code. Make sure to point out that they are different the (1, 2, 3, and 5) in GFEBS are different from the codes used when identifying transactions in DJMS or coding.
GFEBS: Ø1 = Create, Ø2 = Change, Ø3 = Display, etc. 4

5. Create WBS Element Direct-Cite
(CJ2ØN)
Show Slide #5: Create WBS Element Direct-Cite (CJ2ØN)
Facilitator’s Note: The steps involved in creating a WBS Element for Direct Cite is very similar to the Direct Charge. The differences will be covered during this lesson. In addition, you will have to create a sales order during this lesson.
Once the MIPR is accepted direct cite, DTIC is authorized to cite the requesting activity's line of accounting on the obligating document (delivery order or modification). The costs incurred by the contractor for performing an activity will be directly invoiced to the requesting activity. 5

6. Create WBS Element Direct-Cite
(CJ2ØN)
CJ2ØN 1
1. Input T-code CJ20N- Enter 3
4. Under ‘Project Profile’ click the dropdown and select ‘NEW: Mission Support’ 2
3. Input Description of Service requested and $$ Located DD448 Block 9B,F 4
2. Select: Project
Show Slide #6: Create WBS Element Direct-Cite (Cont.)   
Facilitator's Note: The “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 5
5. Press ‘Enter

7. Create WBS Element Direct-Cite
(CJ2ØN) (Cont.) 4
4. Finally, on the Menu bar, click ‘Save’
Note: System status now reads: Project Definition Created 1
Show Slide #7: Create WBS Element Direct-Cite (Cont.)
Facilitator's Note: The ““page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
Facilitator’s Note: If students ask questions referencing to data input. All fields with data are required. If not completed you will received a hard stop when trying to save to your transactions.
3. Under ‘Organization’ input the Plant (Ordering Installation)
1. Under the ‘Basic Data’ tab, choose ‘Person Respons. And Applicant no.’ from the dropdown menu 3
5. Note: System generated message 2
2. Dates the project is to Start / Stop 5

8. Create WBS Element Direct-Cite
(CJ2ØN) Cont.
2. Under ‘Identification and view selection’ click to create the L1 WBS 2
4. On L1, input your generated WBS number
3. Click the ‘Over’ tab 3
Show Slide #8: Create WBS Element Direct-Cite (Cont.)
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do
this for all the transaction code demonstrations. 4 5 6 1
5. Input Description of Service requested and $$ Located DD448 Block 9B,F
6. Under Typ, click dropdown and select ‘Sustainment’ (S1) 7
1. Under ‘Worklist Description’ Dbl-click your Project Definition
7. Scroll to display additional req. fields

9. Create WBS Element Direct-Cite
(CJ2ØN) Cont.
1a. Again, these are known as ‘Operative Indicators’ 1
1. Ensure to check Planning Element (PE), Accounting Element (Acct), and Billing (Bill) 2
2. Scroll again
3. CA… is always ‘ARMY’
4. For ‘Resp. cost cntr…’ Input respective CC
Show Slide #9: Create WBS Element Direct-Cite (Cont.)
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do
this for all the transaction code demonstrations.
Facilitator’s Note: With operative indicators, you specify the attributes of a WBS element and determine which tasks the WBS element can carry out in the project. Whether you can change the operative indicators in project planning depends on the system status. You can assign the following operative indicators to WBS elements:
Operative indicator for...
Usage...
Cost planning (PE)
If you want to plan costs for a WBS element, you have to indicate that the WBS element is a planning element in the WBS.
Account assignment (Acct)
If you want to post actual costs and commitments to a WBS element, you have to indicate that the WBS element is an account assignment element in the WBS. All objects that can be assigned costs and commitments within a project (for example, orders, networks, or purchase orders) can only be assigned to a WBS element if you have set the account assignment indicator for the element.
In Customizing for the Project System, you can set an indicator to specify that costs are planned for all WBS elements or only for specific WBS elements.
Billing Element (Bill)
If you want to post revenues to a WBS element, you have to indicate that the WBS element is a billing element in the WBS. 3 4 5 6
6. Once again, Single-Click on the WBS Level 1

10. Create WBS Element Direct-Cite
(CJ2ØN) Cont.
4. On the menu bar, click ‘Save’ 5 4
1. Again, click the ‘Customer Enhancement’ tab
5. System generated message 1
2. Under the ‘Funding Data’ tab, fill in the following LOA areas:
-Functional Area
-Funds Center
-Main Account
-Fund
-Funded Program
Show Slide #10: Create WBS Element Direct-Cite (Cont.)
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do
this for all the transaction code demonstrations. 2
3. Lastly, check the ‘Create Funded Program’ box 3

11. Mark Funded and Release
(CJ2ØN)
Show Slide #11: Mark Funded and Release
Facilitator's Note: The steps involved in creating a WBS Element for Direct Cite is very similar to the Direct Charge, the differences will be covered during this lesson. In addition, you will have to create a sales order during this lesson. 11

12. Mark Funded and Release
(CJ2ØN) Cont.
CJ2ØN 1
1. Input T-code CJ20N- Enter 3
Show Slide #12: Mark Funded and Release (CJ20N) Cont.
Facilitator's Note: The “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
3. Locate your project, Single-Click to Highlight
2. Locate your definition, Double-Click to open 2

13. Mark Funded and Release
(CJ2ØN) Cont.
1. Click ‘Menu’ 1 3
3. Bring the mouse down and HOVER over ‘Status’ 2
4. Bring the mouse down and HOVER over ‘User Status’ 4
5. Finally, bring the mouse down and HOVER over ‘Set & Pass On’
2. Bring the mouse down and HOVER over ‘Edit’ 5
Show Slide #13: Mark Funded and Release (Cont.)
Facilitator's Note: The “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
6. User Status Menu: Highlight ‘Funding Approved’ (FUND) – Green Check it 6

14. Mark Funded and Release
(CJ2ØN) Cont.
1. GFEBS generated message: Verifies specific WBS / POC / Status set- Green Check to proceed 1 1 1
3. Bring the mouse down and HOVER over ‘Status’
2. Click ‘Menu’ 2 3
4. Bring the mouse over and click ‘Release’
Show Slide #14: Mark Funded and Release (Cont.)
Facilitator's Note: The “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 2 4
2. Bring the mouse down and HOVER over ‘Edit’ 5
5. System Generated message (provided there are no errors)

15. LSA #1 Check on Learning
Q1: The symbol represents the project ________ and the symbol represents the ___________
Q2: T/F: Under the “User Status: Display Messages” dialog box, message displayed include WBS status and Persons Responsible.
True
False
Q3: The Performer’s funding data input includes __________ for the Fund, and _______as the Funded Program Type.
Q4: Which “Operative-Indicator(s)” is/are selected when creating a
Direct-Cite Reimbursable?
PE / Acct / Bill
Bill
PE / Acct
Bill / PE
Definition
Level 1 WBS
ZCITEZTFO
GENR
Show Slide #15: LSA #1 Check on Learning, 1Ø minutes
Facilitator's Note: Read and ask the following check on learning question and facilitate discussion on answers given.
Note: The answer to each question will appear when you hit enter.
Q1: The Triangle w/box on top symbol represents the project ________ and the Triangle symbol represents the ___________
A1: Definition / Level 1 WBS
Q2: T/F: Under the “User Status: Display Messages” dialog box, messages displayed include WBS status and Persons Responsible.
A2: True (See slide 16)
Q3: The Performer’s funding data input includes ________ for the Fund, and _______as the Funded Program Type.
A3: ZCITEZTFO / GENR
Q4: Which “Operative-Indicator(s)” is/are selected when creating a
Direct-Cite Reimbursable?
A4: PE / Acct / Bill
Additional Questions:
Q: T/F: During the D-Cite process, the ‘Create Funded Program’ box MUST be checked along with the LOA input
A: True 15

16. LSA #1 Summary Show Slide #16: LSA #1 Summary
Facilitator's Note: During this part of the lesson, we communicated the prerequisites associated with processing a Direct Cite transaction, along with discussing how to create project definition/order and work breakdown structure element (Direct Cite). We also, covered the steps to fund and release a WBS using T-Code CJ20N in GFEBS
“Or”
Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 16

17. Practical Exercise #1 Create WBS Element Direct-Cite (CJ2ØN)
Show Slide #17: Practical Exercise #1, Create WBS Element Direct-Cite (CJ20N)
Facilitator's Note: Apply (4Ø minutes) Practical Exercise #1, Create WBS Element Direct-Cite (CJ2ØN), 1Ø minutes review
In this activity, the students will input the CJ2ØN. The students should log into the GFEBS Portal and Training Environment.
Use the data sheet included in the course packet to complete the activity. If questions arise that do not pertain to the scenario, address them after the hands-on training. Explain to participants the resources they have available to complete the activity.
The Facilitator's can determine if the training should be done individually or in groups of two. 17

18. Practical Exercise #2 Mark Funded and Release (CJ2ØN)
Show Slide #18: Practical Exercise #2 - Mark Funded and Release
Facilitator's Note: In this activity, the students will input the CJ2ØN. The students should log into the GFEBS Portal and Training Environment. Use the data sheet included in the course packet to complete the activity. If questions arise that do not pertain to the scenario, address them after the hands-on training. Explain to participants the resources they have available to complete the activity. The Facilitator's can determine if the training should be done individually or in groups of two. 18

19. Create Sales Order (Direct-Cite)
Show Slide #19: Create Sales Order (Direct-Cite)
Learning Step Activity #2 – Create Sales Order (Direct-Cite)
Facilitator's Note: The Sales Order, is a document (order) that is issued by the seller to a customer that authorizes sale of the specified item(s), issued after receipt of a customer’s purchase order. A sales order may be for products and/or services. 19

20. Create a Sales Order (VA01) 4 2 1 3 1. Enter T-code VA01, hit Enter
4. On the Menu bar, click ‘Sales’
2. Enter: ZRNA for ‘Order Type’
Show Slide #20: Create a Sales Order (VA01)
Facilitator's Note: The process will start by typing VAØ1 in the field next to ”Menu” key. As you go through the slides read the appropriate notes and remind the students to follow along with you in the Training Environment.
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
3. Under ‘Organizational Data’ Sales Org is always: ARMY, Distribution Channel: 01, Division: 01 3 20

21. (VA01) Cont. Create a Sales Order 1 3 2 5 6
1. This is the Customer number (organization that received the goods and/or services)
Create a Sales Order
(VA01) Cont.
2. This is the MIPR acceptance number (DD Form 448-2) Note: For training purposes, we will use: MIPR + Initials + Birth MMDD 1 3 2
3. Purchase Order date on MIPR (use today) 4 5
Show Slide #21: Create a Sales Order (VA01) Cont.
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 6
4. Under the ‘Sales’ tab, Contract start and end date DD Form (Date the seller accepted the order)
5. Payment Terms: Always 0001
6. Order Reason: Always ‘Army Services Provided’ 21

22. Create a Sales Order (VA01) Cont. 1 3 2 5 4 6
1. Click ‘Menu’
3. Continue to hover over header… 1 3 2 5
2. From the menu, hover over ‘Go to’ 4
4. Click on ‘Accounting’ Note: NOT Account Assignment
Show Slide #22: Create a Sales Order (VA01) Cont.
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
5. Under the ‘Accounting’ tab in ‘Payment Method,’ select dropdown to view choices
6. Click appropriate Payment Method: ‘US Fed IPAC Collections File’ 6 22

23. Create a Sales Order (VA01) Cont. 8 4 1 5 2 3 6 7
1. Click the ‘Order data’ tab
4. On the Menu bar, click the ‘Back’ button
8. Click ‘Enter’ 8 4
5. Click on the ‘Sales’ tab 1 5 2
Show Slide #23: Create a Sales Order (VA01) Cont.
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
7. Under ‘Order Quantity’ input 1 3
2. Input ‘Name’ of sold-to Party
3. Input Contact Number 6 7
6. On L1- Under ‘All Items’ input R10 under material 23

24. Create a Sales Order (VA01) Cont. 1 5 2 6 3 7 4 8
1. On L1, single-click gray box to highlight Orange
Create a Sales Order
(VA01) Cont. 1
2. Once orange, Double-Click the same gray box
5. Click the ‘Account Assignment’ tab 5
6. Input the WBS 2 6 3
8. Verify LOA information in the dialog box, green check when finished
7. Click ‘FM Acc…’
3. Click the ‘Shipping’ tab 7 4
Show Slide #24: Create a Sales Order (VA01) Cont.
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
Double-Click L1 gray box to the left. This action is necessary for the T.E.D to generate the “Conditions” tab.
4. Input the Ordering Installation 8 24

25. Create a Sales Order (VA01) Cont. 1 2 2. Select ‘Additional data B’
1. Click the ‘Additional Data’ box far right to display options 1
2. Select ‘Additional data B’
Show Slide #25: Create a Sales Order (VA01) Cont.
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations. 2 25

26. (VA01) Cont. Create a Sales Order 1 2 4 5 6 3
Note: Notice the title. Non-GFEBS performer LOA
1. Enter LOA information located DD448, block 14 1
2. Input all required fields:
Agcy Accounting Identifier Code
Agcy Disbursing Identifier Code
Dept. Regular Code
Account Code
Period of Availability (yyyyyyyy) e.g 2 4
4. In the ‘Dept. Reg. Code’ input 047 5 6 3
Show Slide #26: Create a Sales Order (VA01) Cont.
Facilitator's Note: Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations.
5. Place cursor in the ‘Main Account’ box, Click
6. Select 047 (only entry)
3. In the ‘Availability Type Code’ box, click drop-down 26

27. Create a Sales Order (VA01) Cont. 1 2
1. On the ‘Menu’ bar, Click ‘Save’ 1
COMPLETE
Show Slide #27: Create a Sales Order (VA01) Cont.
Facilitator's Note: Complete.
2. System generated message. Record for training purposes. 2 27

28. LSA #2 Check on Learning
Q1: The “Additional Data B” tab is used specifically for what?
a. Buyer’s (Performer’s) LOA
b. Seller’s POC info
c. Buyer’s Unit Address info
d. Seller’s (Requestor’s) LOA
Q2: T/F: In GFEBS, the contract start date represents the
date the seller accepted the order
a. True
False
Q3: Under Payment Method (for a Dcite Reim) which method is the
correct to process this Sales Order?
a. I –US Fed IPAC Collection file
b. D -Bank Transfer (ACH CCD)
c. C -Check
d. T -Bank Transfer (ACH CTX)
Show Slide #28: LSA #2 Check on Learning, 1Ø minutes
Facilitator's Note: Read and ask the following check on learning question and facilitate discussion on answers given.
Note: The answer to each question will appear when you hit enter
Q1: The “Additional Data B” tab is used specifically for what?
A1: Buyer’s (Performer’s) LOA
Q2: T/F: In GFEBS, the contract start date represents the date the seller accepted the order.
A2: True
Q3: Under Payment Method (for a Direct Cite Reim) which method is the correct to process this Sales Order?
A3: I -US Fed IPAC Collections file 28

29. LSA #2 Summary Show Slide #29: LSA #2 Summary
Facilitator's Note: During this part of the lesson, we went over the process of creating a sales order using T-code VA01. A sales order is a document (order) issued by the seller to a customer that authorizes sale of the specified item(s), issued after receipt of a customer’s purchase order.
“Or”
Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 29

30. Practical Exercise #3 Create Sales Order Direct-Cite (VAØ1)
Show Slide #30: Practical Exercise #3-Create Sales Order (VAØ1), 1Ø minutes review
Facilitator's Note: Apply (10 minutes) PE #3, Create Sales Order (VAØ1), 5 minutes review. Explain to the learners that the purpose of this transaction is to fund the sales order. Determine if the training should be done individually or in groups of two. 30

31. Change Sales Order Direct-Cite (VAØ2)
Show Slide #31: Change Sales Order Direct-Cite (VAØ2)
Learning Step Activity #3. Change Sales Order Direct-Cite
Facilitator's Note:
During this LSA we sill be funding the sales order by performing a VAØ2 Change a Sales Order
Facilitator Note: This procedure is used to maintain a sales order:
·         To add header text
·         Approve the sales order
·         Increase/Decrease the funding
·         Close the sales order
Facilitator Note: Reimbursable sales orders created to generate funding to support Global Combat Support System - Army (GCSS-Army) execution require line item using material G10. If standard GFEBS execution is required for the same order, then an additional line item and WBS Element/Funded Program will need to be created citing material R10 and following the standard reimbursable process.
The type of order (Federal or Non-Federal) is determined by the customer's trading partner(s).  For instance, a company that is a non-federal agency who has a trading customer that is Federal - you will use Order type ZRNA (for Federal agencies). The reverse is also true - if the customer is a federal agency, but their trading partner is commercial the order would be treated as commercial (or non-federal) and would use ZRWA for non-Federal agencies.
How to tell if the Trading Partner is a Federal or Non-Federal agency
The Trading Partner is located in the Customer Master data. To view the customer:
1.       Enter transaction XD03 and enter the customer number
2.       Click ENTER to go to the Display Customer: General Data screen
3.       Go to the Control Data tab and view the Trading Partner If the Trading Partner is listed as a number (e.g., 21; 21 represents GFEBS ARMY), the Trading Partner is a Federal agency.  Commercial Trading Partners are shown as: COM, CON, LOR, and FOC 31

32. Change a Sales Order (VAØ2) Cont. 1 3 2 4 4 32
1. On the menu bar, enter t-code and press ‘Enter’
Change a Sales Order
(VAØ2) Cont.
VAØ2 1
3. Click ‘Sales’ 3
4. Under ‘Sales’ tab, single-click to highlight orange 2
2. In the ‘Order’ section, input your 4-digit ‘GFEBS Generated’ Sales Order number
Show Slide #32: Change a Sales Order (VAØ2) Cont.
Facilitator's Note: The process will start by typing VAØ2 in the field next to ”Menu” key. As you go through the slides read the appropriate notes and remind the students to follow along with you in the Training Environment.
Use the “"page down"” key to navigate through the steps. You will need to do this for all the transaction code demonstrations . 4
2a. NOTE: You can also search by your Purchase Order (MIPR) number 4 32

33. Change a Sales Order (VAØ2) Cont. 1 2 3 4 5 33
1. Once highlighted orange, Double-Click to populate required screen
2. Click the ‘Conditions’ tab
COMPLETE 2
Show Slide #33: Change a Sales Order (VAØ2) Cont.
Facilitator's Note: This completes the exercise.
3. In the ‘CnTy’ column, input ‘ZFED’
4. In the ‘Condition value’ column, input cost 3 4 5
5. System Generated Message 33

34. LSA #3 Check on Learning
Q1: A search for your Sales Order can be done by order number. What other screen parameters can be used?
PO Number / Sold to Party
Billing Document / WBS Element
All of the above
None of the above
Q2: T/F: In our scenario on line item 1 (under conditions tab), the Army Draft Order shows “Not ready for release”.
a. True
False
Q3: When filling in the Order Number, This is the ________________ number, and NOT the ____________________number.
Show Slide #34: LSA #3 Check on Learning1Ø minutes
Facilitator's Note: Read and ask the following check on learning question and facilitate discussion on answers given.
Note: The answer to each question will appear when you hit enter
Q1: A search for your Sales Order can be done by order number. What other screen parameters can be used?
A1: All of the Above
Q2: T/F: In our scenario on line item 1 (under conditions tab), the Army Draft Order shows “Not ready for release”.
A2: False
Q3: When filling in the Order Number, This is the ________________ number, and NOT the ____________________number.
A3: Sales Order / VA WBS/ Project Order
Sales Order / VA01
WBS / Project Order 34

35. LSA #3 Summary Show Slide #35: LSA #3 Summary
Facilitator's Note: During this part of the lesson, we went over the process to change and maintain a sales order using t-code VAØ2 in GFEBS.
“Or”
Facilitator's at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 35

36. Practical Exercise #4 Change Sales Order Direct-Cite (VAØ2)
Show Slide #36: Practical Exercise #4 Change Sales Order Direct-Cite (VAØ2)
Facilitator's Note: Apply (2Ø minutes) Practical Exercise #4, Change Sales Order Direct-Cite (VAØ2), 1Ø minutes review.
Facilitator’s Note: In this activity, the students will input the VAØ2. The students should log into the GFEBS Portal and Training Environment. Use the data sheet included in the course packet to complete the activity. If questions arise that do not pertain to the scenario, address them after the hands-on training. Explain to participants the resources they have available to complete the activity.
The Facilitator's can determine if the training should be done individually or in groups of two. 36

37. TLO Summary Action: Create WBS Element and Sales Order (Direct-Cite)
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards:
With a minimum of 80% accuracy, learners must demonstrate proficiency with:
Creating a WBS Element
Creating a Sales Order
Changing a Sales Order
Show Slide #37: Terminal Learning Objective Summary
Facilitator’s Note: Reiterate Terminal Learning Objective
Action: Create Work Breakdown Structure and Sales Order (Direct-Cite)
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.
Standards: With a minimum of 80% accuracy, learners must demonstrate proficiency with:
- Creating a WBS Element
- Creating a Sales Order
- Changing a Sales Order
“Or”
Facilitator’s Notes: During this lesson, we explained how to process reimbursable documents. In addition, we described how the reimbursable direct cite is processed.
Facilitators at this time, have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 37