1. PLANNING INTO ACTION: ROLLOUT & SCORECARDS
Barrington Public Schools Leader Development Institute
PLANNING INTO ACTION: ROLLOUT & SCORECARDS
MELISSA MATARAZZO, ED.D.
January 25, 2018

2. SESSION AGENDA & OBJECTIVES1
Connect to our Purpose: Debrief Results Rollout of Employee Engagement Survey to learn and improve 2
Parent Satisfaction Results Rollout: Review process and develop shared timeline 3
What to Expect Post-Planning: Understand the purpose and see a potential example of an annual district scorecard; develop timeline 4
Reporting Progress & Adjusting: Preview reporting templates that we could begin using aligned to the scorecard and strategic plan 5
Next Steps
This slide should outline the agenda for your presentation. You may also update the header to “AGENDA” if that fits the presentation. See Appendix for more agenda template options.

3. 1
CONNECT TO PURPOSE

4. EMPLOYEE ENGAGEMENT RESULTS
Invite staff to a rollout meeting
Introduce meeting (why, what, how)
Review highest rated items (district and school) and ask WHY
Review lowest rated items (district and school) and ask WHY
Brainstorm actions to improve in the lowest areas
Ask participants to select 1 area from those discussed that would have the greatest impact on their experience
After the meeting, select 1-2 actions that you will take to improve

5. PLUS/ DELTA TO REFLECT & LEARN
What would you improve next time?
What worked well?

6. PARENT SATISFACTION RESULTS ROLLOUT2
PARENT SATISFACTION RESULTS ROLLOUT

7. PARENT SATISFACTION RESULTS
805 participants
District Overall Mean = 3.83, Goal will be to increase to 3.93
% of responses Strongly Agree = 30%
Greatest Strengths
Areas for Opportunity
My child’s learning is a high priority at this school.
This school provides a safe environment for my child to learn.
My family is treated with respect at this school.
The Superintendent makes decisions that are in the best interest of children and parents of the district.
I regularly receive feedback from school staff on how well my child is learning.
I receive positive phone calls, s, or notes about my child from the school.

8. PARENT SATISFACTION RESULTS
Invite staff to a rollout meeting
Introduce meeting (why, what, how)
Review highest rated items (district and school) and ask WHY
Review lowest rated items (district and school) and ask WHY
Brainstorm actions to improve in the lowest areas
Ask participants to select 1 area from those discussed that would have the greatest impact on parents’ experience
Engage your parent organization or School Improvement Team to review options and prioritize/ recommend a next action
After the meeting, select 1-2 actions that your team will take to improve

9. Tell your employees, parents and families what you’ve chosen to work on and what actions you’ve committed to.
Remind your team, regularly of the why and what for your improvement actions.
Validate that your improvement actions are happening, across the team, consistently.
AND FINALLY…

10. AN ANNUAL DISTRICT SCORECARD3
AN ANNUAL DISTRICT SCORECARD

11. WHY CREATE A SCORECARD
To focus the organization on the 20% of actions that will yield 80% of the results – the highest leverage strategies for success
To identify desired annual results, progress monitoring measures, and action steps that will focus leaders on key priorities and promote continuous organizational improvement
To align the actions taken at the district, department, and school levels to the strategic plan through the cascading of the district scorecard
To communicate goals and progress to key stakeholders

12. NINE PRINCIPLES® 1. Commit to excellence
2. Measure the important things
3. Build a culture around service
4. Create and develop great leaders
5. Focus on employee satisfaction
6. Build individual accountability
7. Align behaviors with goals and values
8. Communicate at all levels
9. Recognize and reward success

13. WHAT IS A SCORECARD A one to two page document that outlines:
key areas of focus (pillars)
key annual goals
progress monitoring measures
prioritized strategic actions

14. SCORECARD MODEL Key Annual Goals Key Areas of Focus
District Scorecard
Student Achievement
Service
People
Finance
Other
Annual Results Measures
Outcome
Annual Result
Effect
End in mind
Summative assessments
“Where we’re headed”
Locked down once a year
Progress Monitoring Measures
Formative assessments
Benchmarks
Milestones along the way
“How are we doing?”
Can be changed if they do not seem to tell us what we want to know
Strategic Actions
Method
Approach
Cause
Means
“How we get there”
Must be changed in response to progress monitoring measures
Key Areas of Focus
Key Annual Goals
Progress Monitoring Measures
Prioritized Strategic Actions

15. SCORECARDS ARE CUSTOMIZED TO YOUR DISTRICT PRIORITIES…… …
SCORECARDS ARE CUSTOMIZED TO YOUR DISTRICT PRIORITIES…… …..THEY ARE NOT ONE SIZE FITS ALL

16. Potential Scorecard Barrington Public Schools 2018-2019
College and Career Readiness
Social-Emotional Well-Being
Collaborative Culture
Engaged Family & Community
Efficient Systems & Resources
We reach all students and close gaps in achievement between groups of students; all means all.
Our students are engaged and empowered to grow and make valuable contributions to self and others.
Our students are good citizens.
Employees feel that they are respected, challenged to grow, and have opportunities for meaningful collaboration with colleagues.
We achieve an effective partnership among parents, students, and schools in support of student success.
We equitably distribute time, space, and resources so that all students experience and thrive in supportive learning environments.
Annual Goals
Progress Monitoring Measures
Strategic Actions

17. Sample Potential Scorecard Barrington Public Schools 2018-2019
Annual Goals
College and Career Readiness
Social-Emotional Well-Being
Collaborative Culture
Engaged Family & Community
Efficient Systems & Resources
Increase average individual student growth from ___ to ___.
Measure identified and baseline set for student self-assessment of implementing coping skills
Increase retention of effective employees from ___ to ___
Increase parent satisfaction as measured by the Parent Satisfaction Survey from to 3.93
Hit 90% of targeted benchmarks for middle school construction project
Reduce performance gaps between students with and without disabilities from __ to ___ local assessments
Measure identified and baseline set for student self-reflection data
Increase the number of employees participating in professional development, enrichment, and school and district-wide committees from ___ to ___
Process developed and baseline set for community outreach efforts and family engagement activities.
Process developed and baseline set for % of facilities offering technical, collaborative, artistic, and athletic space in support of student success from ___ to ___
Process developed for graduate check-ins
Increase the number of workplace learning experiences students participate in from ___ to ___
Increase employee engagement as measured by the mean on the Studer Education℠ Employee Engagement Survey from 3.77 to 3.87.
Increase hours of community service by students from ___ to ____.
Decision-making process identified and completed for at least 2 decisions that impact district-wide
Sample

18. Potential Scorecard Barrington Public Schools 2018-2019
Strategic Actions
Strategic Plan:
College and Career Readiness
Annual Scorecard:
Continue implementing a Multi-Tiered System of Support (MTSS) at all levels
Rollout RtI process in grades 9-12
Train K-5 teachers on elementary interventions
Balance data collection and assessment with learning about our students and teaching to their needs
Review K-5 assessment calendar with focus groups of teachers to determine essential assessments
Engage families with activities to use at home related to deeper learning assessment
Sample

19. Sample Mid-year student formative assessment results
Potential Scorecard Barrington Public Schools
Progress Monitoring Measures
College and Career Readiness
Social-Emotional Well-Being
Collaborative Culture
Engaged Family & Community
Efficient Systems & Resources
Mid-year student formative assessment results
Disaggregated results of assessments
Progress on implementing student self-assessment of implementing coping skills
# of workplace learning opportunities
Monthly employee retention report
Studer Education℠ Employee Engagement Survey
Stoplight reports from rounding with parents
# of family engagement opportunities
Construction project updates
Progress on % of facilities offering varied spaces
Progress on decision-making process
Sample

20. SCORECARDS MEASURE WHAT YOU TREASURE AND BRING YOUR VISION TO REALITY
MONITOR AND MEASURE

21. IDEALLY SCORECARDS CASCADE
District
School
Department

22. CASCADING AND ALIGNING
Strategic Plan
District Scorecard
School Scorecards
(School Improvement Plans)
Department
Scorecards

23. CASCADING Elementary SCHOOL SCORECARD Annual Results Measures
Student Achievement
Increase average individual student growth in grade 3.
Increase average individual student growth in grade 4.
Progress Monitoring Measures
Mid-year student formative assessment results
Strategic Actions
Implement interventions
Provide feedback to K-5 teachers on interventions
DISTRICT SCORECARD
Annual Results Measures
Student Achievement
Increase average individual student growth from ___ to ___.
Progress Monitoring Measures
Mid-year student formative assessment results
Strategic Actions
Rollout RtI process in grades 9-12
Train K-5 teachers on elementary interventions

24. OUR SCORECARD DEVELOPMENT TIMELINE
Proposed
Date
Action
By February 28
School Committee Approval of Strategic Plan
By April 30
Superintendent leads development of district scorecard at admin meetings
Superintendent brings scorecard drafts to School Committee along the way
By May 30
Departments of Curriculum & Instruction, Business, IT, and Special Education develop departmental scorecards
By September 1
Schools engage with School Improvement Teams to build school improvement plans aligned to the district scorecard. As results are received, annual goal measures may be adjusted

25. REPORTING PROGRESS & ADJUSTING4
REPORTING PROGRESS & ADJUSTING

26. School Improvement Plan/ Scorecard Progress Report
Date
District Pillar/ Goal(s)
School Goals
Progress Check #1
Progress Check #2
Year-End Result
1.By June, 2018 the % of students who score “exceeding standard” on the argumentative writing items of the English, Social Studies, and Science common assessments will increase from 47% to 50%
Yellow
Common assessments Trimester 1 – 44%
2. By June, 2018 the % of students who score “exceeding standard” on the Math common assessments will increase from 35% to 40%.
Green
Common assessments trimester 1 – 38%
3. Social Emotional Goal
What’s working well?
Department leadership is supporting all teachers to develop weekly writing activities
What barriers or challenges have we confronted?
3 of our newer teachers are still learning to assign and assess quality argumentative writing
What will we do next?
Additional PD will be offered to teachers on argumentative writing

27. 5
NEXT STEPS

28. OUR NEXT STEPS By When Who Will Do What January 25, 2018 Melissa
Leader Development: Check in on rollouts and intro a district scorecard
February 1, 2018
Supt, Principals
Rollout Employee Engagement Results and commit to and communicate 1-2 action steps
February 28
Principals
Rollout Parent Satisfaction Results and commit to and communicate 1-2 action steps
May, 2018
Administer Employee Engagement Survey
Fall Conferences, 2018
Melissa, Principals
Administer Parent Satisfaction Survey

29. YOU MAKE A DIFFERENCE

30. YOUR FEEDBACK IS IMPORTANT
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