1. Title I, Part C Migrant Education Program Consortium Georgia Migrant Consortium Districts’ Responsibilities

2. Agenda
The Georgia migrant consortium districts will be able to understand how to collaborate with the GaDOE regional MEP offices and will understand their responsibilities in meeting the needs of their identified MEP eligible students in their districts.

3. Topics What is the Migrant Education Program (MEP)?
What is the ABAC-GaMEP Consortium?
MEP Eligibility
Identification and Recruitment
Academic and Support Services
Priority For Services
LEA Responsibilities
Cross-Functional Monitoring
MSIX
Educational Resources

4. What is the Migrant Education Program (MEP)?
The purpose of the MEP in Georgia (and the United States) is to ensure that migrant children fully benefit from the same free public education provided to all children and that the unmet education-related needs resulting from their migrant lifestyle are met.

5. What is the GaMEP Consortium?
GaDOE Sub-grantee
Abraham Baldwin Agricultural College (ABAC) serves as the GaMEP consortium fiscal agent
Located in Tifton, Georgia

6. GaMEP Consortium Districts
In FY18-The GaMEP Consortium serves 151 local educational agencies and more the 300 migrant children.
Consortium Specialists
Ivonne
Marina
Yareni

7. GaMEP Consortium Responsibilities
Consortium Program Specialists:
Assist in the design of MEP Implementation Plans for all MEP participants statewide
Work with the student’s teacher to facilitate student’s educational and support services
Monitor student’s progress, including grades, state test scores, benchmark scores, etc.
Work with MEP contacts and local schools to identify potential tutors
Arrange tutoring for priority for service students
Provide direct and indirect academic / support services to MEP participants
Coordinate students' referrals to the school social worker or outside agencies
Act as liaisons between the home and school
Make home visits, if needed
Conduct Migrant Parent Advisory Council (PAC) meetings
Coordinate student and parent attendance at College Experience Day Programs
Assist parents in attending regional and state PAC meetings
All specialists have been trained in FERPA and work with confidential information on a daily basis.

8. Identification and Recruitment
Three Basic MEP Eligibility Regulations
A qualifying move is:
made due to economic necessity; and
from one residence to another residence; and
from one school district to another school district.

9. ESSA: Migratory Agricultural Worker
Person who:
in the preceding 36 months, made a qualifying move; and,
after doing so, engaged in new temporary or seasonal employment or personal subsistence in agriculture (which may be dairy work or the initial processing of raw agricultural products).

10. ESSA: Migratory Child
The child is not older than 21 years of age; and,
The child is entitled to a free public education (through grade 12) under State law, or the child is not yet at a grade level at which the LEA provides a free public education; and,
The child made a qualifying move in the preceding 36 months as a migratory agricultural worker or a migratory fisher, or did so with, or to join a parent/guardian or spouse who is a migratory agricultural worker or a migratory fisher; and,
The child moved due to economic necessity from one residence to another residence and from one school district to another.

11. Eligibility Fact Checking Tool
Four (4) Essential Eligibility Factors
Migratory Agricultural Worker: Is the parent/guardian/spouse or the child himself a migratory agricultural worker?
Qualifying Move: Did the children make a “qualifying move”, due to economic necessity, from one residence to another and from one school district to another within the preceding 36 months?
Child: Are the children under the age of 22 and still entitled to a free public education in the state?
With/To Join: Did the children make the qualifying move on their own or with/to join a parent/guardian/spouse who is a migratory agricultural worker?

12. Identification and Recruitment
Consortium Specialists:
Work in collaboration with GaDOE MEP state recruiters to identify and recruit eligible migrant students in the community
Complete Certificate of Eligibility (COE) forms
Follow up and complete Parent Occupational Surveys from participating consortium school districts
Notify families
It is imperative that consortium district migrant contacts actively assist the consortium specialists as they need access to district enrollment, academic, and other student records.

13. Identification and Recruitment
Occupational Survey (Updated in )
Link: Improvement/Federal- Programs/Pages/Gamep-Forms-and- Documents.aspx

14. Academic and Support Services
Educational Services: (State, Regional and Local)
Early childhood development
preschool instruction
K-12 Supplemental instruction
Services to out of school youth and drop outs
English classes, referrals to HEP/CAMP programs (High School Equivalency Program) (College Assistance Migrant Program), credit recovery, Georgia Virtual School.
Local migrant after-school or summer school
may include preschool, academic and/or enrichment programs
Educational summer programs targeting middle & high school students
Georgia MEP Summer Leadership Programs: UGA, ABAC, GSU, VSU

15. Academic and Support Services
Emergency health services assistance (vaccinations) or referrals (dental, vision)
Referral to social services programs such as teenage pregnancy prevention, domestic violence counseling, etc.
Outreach to parents to improve parental awareness of educational information and to teach them how to get involved in their child’s education

16. Who receives services first?
Providing academic support to priority for service (PFS) students is a MUST
Drop out students may be PFS and MUST be served

17. Priority for Services (PFS)
Failing, or most at risk of failing , to meet the challenging State academic standards
PFS
Have Dropped out of school
Interrupted schooling indicator. + OR =
MEP-eligible children must exhibit both factors in order to be considered PFS
In our state, we work to ensure PFS status is determined within the prescribed time period (2 weeks after eligibility) so that services for these needy children can be put in to place

18. PFS Identification Form
Critical data that determines PFS or non PFS

19. Failing or at Risk of Failing Indicators
Student academic factors:
Failing grades
Over age for grade
Not having enough credits for graduation
EL data
Not working on grade level
Other academic student data

20. Title I, Part C and Georgia’s Systems of Continuous Improvement

21. Title I Part C –MEP part of the Georgia’s Systems of Continuous Improvement
Consortium MEP staff should be involved
Migratory children’s needs must be addressed under one of these options
Meets the requirement of the needs assessment and service delivery plan (Sec. 1306)

22. Planning for FY19 CLIP
Review sections with recommendations from FY18 CLIP documents to strengthen and/or improve the FY19 CLIP documents
Review migrant student academic data
Guided questions
Required questions

23. Required Questions
Describe how the district will promote interstate and intrastate coordination of services and educational continuity through:
the use of the Title I, Part C Occupational Survey;
the timely transfer of pertinent school records, including information on health, when children move from one school to another; and
how the district will use the Migrant Student Information Exchange (MSIX). [Sec (2)(A)]
We will look for:
A description explaining how all schools use the occupational survey during new student registration and back-to-school registration for returning students
How documents will be completed, collected, and reviewed
How documents will be submitted for further action based on the directions on the bottom of the form

24. Required Questions We will look for:
Describe how the district will promote interstate and intrastate coordination of services and educational continuity through:
the use of the Title I, Part C Occupational Survey;
the timely transfer of pertinent school records, including information on health, when children move from one school to another; and
how the district will use the Migrant Student Information Exchange (MSIX).
We will look for:
A description of the district and school records transfer process for students moving in and out of the district
Description includes academic and health records
Description includes a timeline and process
Consortium LEAs include how coordination with the MEP Consortium staff at ABAC to support records transfer will occur, when needed.

25. Required Questions We will look for:
Describe how the district will promote interstate and intrastate coordination of services and educational continuity through:
the use of the Title I, Part C Occupational Survey;
the timely transfer of pertinent school records, including information on health, when children move from one school to another; and
how the district will use the Migrant Student Information Exchange (MSIX).
We will look for:
A description of how the Migrant Student Information Exchange (MSIX) will be used in the records transfer process (both interstate and intrastate).
Description includes who in the LEA (district or school) will access MSIX when migratory children and youth enroll
Description includes how the information in MSIX, when available, will be used for enrollment and course placement decisions for migratory children and youth

26. Example

27. Required Questions We will look for:
Describe how the district will provide supplemental support services and outreach activities for migratory preschool children, out-of-school youth and drop-outs and their families, including informing such children and families of, or helping such children and families gain access to, other education, health, nutrition, and social services during the regular and summer terms.
[Sec. 1304(a)(b)(1) (A)(B)(C)(D)]
We will look for:
Direct funded - narrative includes needs assessment, coordination of services, documentation of services, communication with families, and evaluation
Inclusion in other Federal programs and/or local initiatives
Assessment of needs for out-of-school youth; drop-outs; and preschool children
Outreach to families
Evaluation of funded services (regular school year and summer)
Consortium – narrative includes coordination with the MEP Consortium at ABAC for service delivery

28. Example

29. Consortium District Responsibilities
Facilitating services to the MEP participants:
Access required MEP reports through GaDOE portal
Properly code MEP students on the local student information system
Maintain the MEP reports in a local file
Notify consortium program specialists of any changes that need to be submitted to GaDOE
Facilitate consortium program specialist access to student information to effectively monitor students’ progress and to complete required GaDOE MEP data collection (report cards, state test scores, SpEd/RTI, ESOL, etc.)
Identification and Recruitment
Include “Parent Occupational Surveys” in the registration packets for ALL new and returning students enrolling in the LEA
Send all completed occupational surveys to the corresponding regional office
Other
Provide a location for MEP PAC meetings, as needed
Provide input into the Georgia MEP Consortium CNA
Attend MEP training webinars - not required, but encouraged 

30. Cross Functional Monitoring Title I, Part C Requirements
Records Maintenance and Transfer:
20.1 SIS report of current K-12 migrant coded participants (alphabetical order by last name)
20.2 Copies of local communication (letters, memos, faxes, telephone logs, MSIX move notifications) between LEA and sending or receiving schools regarding student educational and health data
(CONSORTIUM: This applies only if migrant students have enrolled or withdrawn since the first day of school.)
Identification and Recruitment (ID&R)
20.3 Completed occupational surveys (10) from various schools selected by the GADOE MEP showing completion by new students and returning students (LEAs will be notified 1-week in advance of monitoring of the selected schools) 30

31. Migrant Student Information Exchange (MSIX)
The Migrant Student Information Exchange (MSIX) is a web-based portal that links states’ migrant student record databases to facilitate the national exchange of migrant students’ educational information among the states
The primary purpose of MSIX is to make migrant student information available to authorized school personnel to support them in making decisions on student enrollment, grade or course placement, and accrual of credits
At least one district person should have an MSIX account
GADOE Migrant web site has instructions how to apply for an account

32. MEP District contacts & School
Summary
Migrant
Student
ABAC Consortium
Specialist
Family
MEP District contacts & School
Staff
Regional MEP Resource
Planning
Community
In order to assure the success of a migrant student, it takes all of the different elements of the program working together, always with the student at the center of their efforts.

33. Important Points to Keep in Mind
The Migrant Education Program’s main goal is to help migratory children succeed in school and graduate from high school
Migrant students may be of any racial or ethnic background
Recruiting is a required and critical part of the program. So, please send the Parent Occupational Surveys to your migrant regional office when they are completed
Code your eligible students as migrant in your student information system
Check the GaDOE Portal for your monthly reports and file those reports, notify your consortium specialist of any changes needed in the reports
Collaborate with your Nutrition Director to ensure that all migrant students are included in free lunch/meal eligibility (Portal reports are useful for this purpose)
Georgia MEP consortium staff and LEAs must work as collaborative teams to ensure the success of our migrant children
Challenges might include: social isolation, keeping track of school academic records, health issues such as medication or insurance difficulties, having to work in the fields after school or during summer.
Interview must be face-to-face
QUESTIONS?

34. Key Elements of the MEP Consortium
Identification and Recruitment (ID&R) of eligible migrant students
Identification of Priority for Service Students (PFS)
Development of the consortium Migrant Education Comprehensive Needs Assessment (CNA)
Consortium Parent Advisory Council
Complete MEP reports
Increase opportunities for migrant parent involvement
Create Implementation Plans for service(s)
Collaborate in delivery of academic and social services
Close the academic achievement gap between migrant and non-migrant students
Monitor student academic progress
Liaison between migrant family, school, and community

35. Resources
GA DOE MEP website with links to other resources: Programs/Pages/Migrant-Education-Program.aspx 
ABAC Office of Multicultural Programs (includes Migrant Education Consortium): education/migrant-education
U.S. Dept. of Education, Office of Migrant Education:
Migrant Student Information Exchange (MSIX) Programs/Pages/GAMEP-MSIX.aspx

36. Resources Documentaries about Migrant History and Lifestyle
Harvest of Shame 1960s CBS documentary (Edward R. Murrow):
Harvest of Shame Revisited (CBS 2010):
American Harvest Documentary (2011):

37. Questions/Comments

38. Contact Information
Margarita Muñoz- GaDOE MEP Consortium Liaison
Edith Barrios- ABAC Consortium Coordinator
Olga Contreras- ABAC Multicultural Programs Director
Marina Runyon- ABAC MEP Program Specialist
Ivonne Ayala- ABAC MEP Program Specialist
Yareni Carvajal- ABAC MEP Program Specialist