3RD QUARTER PERFORMANCE REPORT (OCTOBER - DECEMBER 2017)

3RD QUARTER PERFORMANCE REPORT (OCTOBER - DECEMBER 2017)
Presentation to the Portfolio Committee on Public Service and Administration as well as Planning, Monitoring and Evaluation Date: 21 February 2018

INTRODUCTION This presentation reflects the progress on the implementation of the 3rd quarter targets (October to December 2017) on the Department of Public Service and Administration's (DPSA’s) 2017/18 Annual Performance Plan (APP). A progress report on the targets not achieved during the 2nd quarter is provided. The proposed corrective measures for all targets not achieved are monitored on a monthly basis to ensure implementation. This report was audited by the Department’s Internal Audit Directorate and was submitted to the Minister for the Public Service and Administration (MPSA), National Treasury and the Department of Planning, Monitoring and Evaluation (DPME) on 30 January 2018. Rating of Performance: Achieved The planned quarterly target was achieved Not Achieved The planned quarterly target has not been achieved 2

OVERALL 3RD QUARTER PERFORMANCE

SUMMARY OF CONSOLIDATED 3RD QUARTER PERFORMANCE PER PROGRAMME
Branch Number of 3rd Quarter Targets Number of Targets Achieved Number of Targets not Achieved Percentage Achievement 1. Administration 7 6 1 86% 2. Research and Policy Analysis 5 3 2 60% 3. Labour Relations and Human Resource Management 4. Government’s Chief Information Officer 4 100% 5. Service Delivery Support 6. Governance of Public Administration OVERALL DPSA PERFORMANCE 31 26 84% 4

PROGRAMME 1: ADMIN (1) OVERALL PERFORMANCE
5

PROGRAMME 1: ADMIN (2) 3RD QUARTER TARGETS ACHIEVED
Reported Progress Submit 2nd quarter Interim Financial Statement to National Treasury by 31 October 2017 The 2nd quarter Interim Financial Statements were submitted to National Treasury on 31 October 2017 Submit 2nd quarter report on the implementation of the 2017/18 APP to the Executive Authority, National Treasury and DPME by end of October 2017 The 2nd quarter report on the implementation of the 2017/18 APP was submitted to the Executive Authority, National Treasury and DPME in October 2017 Submit 2nd quarterly Internal Audit and 3rd Risk Management performance reports to the Audit and Risk Management Committee The 2nd quarterly Internal Audit and 3rd Risk Management performance reports were submitted to the Audit and Risk Committee in November 2017 Monitor DPSA’s compliance to internal and external Human Resources and Labour Relations Policy Prescripts and Procedures and submit quarterly reports to the Executive Committee by end of each quarter The 1st and 2nd quarter compliance reports to internal and external Human Resources and Labour Relations Policy Prescripts and Procedures were submitted to the Executive Committee in December 2017 6

PROGRAMME 1: ADMIN (3) 3RD QUARTER TARGETS ACHIEVED
Reported Progress Submit 2nd quarterly report on the implementation of annual communication plan to the Executive Committee The 2nd quarterly report on the implementation of annual communication plan was submitted to the Executive Committee during the 2nd quarter (September 2017) and the 3rd quarterly report was submitted in December 2017 Submit quarterly progress reports on the implementation of the department's Bi-lateral and Multi-lateral programmes to the MPSA The 2nd quarter progress report on the implementation of the department's Bi- lateral and Multi-lateral programmes was submitted to the MPSA in November 2017 7

PROGRAMME 1: ADMIN (4) 3RD QUARTER TARGETS NOT ACHIEVED
Sub-Programme Legal Services 3rd Quarter Target Reported Progress Reasons for the Variance Action to address the non-achievement of the 3rd Quarter Target Continue consultation process on the second phase Public Administration Management Regulations The consultation process has not commenced The draft regulations are still being processed The Director-General has been requested to convene a meeting with the relevant Deputy Directors-General to discuss the way forward on the matter 8

PROGRAMME 2: RESEARCH & POLICY ANALYSIS (R&PA) (1) OVERALL PERFORMANCE
9

3RD QUARTER TARGETS ACHIEVED
PROGRAMME 2: R&PA (2) 3RD QUARTER TARGETS ACHIEVED 3rd Quarter Target Reported Progress Subject to approval of mandate, consultation to inform the final draft of the draft White Paper for Public Administration Transformation and Modernisation Consultation to inform the final draft of the draft White Paper for Public Administration Transformation and Modernisation was held with the United Nations Development Programme in October and November 2017 as well as during the DPSA Strategic Planning Session in November 2017 The 2 identified departments capacitated by practical implementation on site on how to implement the Productivity Measurement Tool The 2 identified departments (national Department of Social Development and the Department of Agriculture, Forestry and Fisheries) were capacitated on how to implement the Productivity Measurement tool in November 2017 Hold engagements to provide support to 3 provincial departments and 1 national department on the application of the revised Public Administration Organisational Functionality Assessment (OFA) tool Engagements to provide support to national and provincial departments on the application of the revised OFA were held with 6 national departments, 12 departments in Gauteng and 4 departments in Limpopo 10

3RD QUARTER TARGETS NOT ACHIEVED
PROGRAMME 2: R&PA (3) 3RD QUARTER TARGETS NOT ACHIEVED Sub-Programme Macro Policy Analysis 3rd Quarter Target Reported Progress Reasons for the Variance Action to address the non-achievement of the 3rd Quarter Target Conduct workshops with the established governance structures responsible for the setting of the Public Administration Norms and Standards No workshops were conducted during the quarter Workshops were not conducted as planned due to the transfer of the responsibility manager in August 2017 A revised target has been recommended as part of the proposed amendments to the DPSA 2017/18 APP in light of the lack of capacity to take project forward 11

PROGRAMME 2: R&PA (4) 3RD QUARTER TARGETS NOT ACHIEVED Sub-Programme Integrated Public Service Reform 3rd Quarter Target Reported Progress Reasons for the Variance Action to address the non-achievement of the 3rd Quarter Target Conduct workshops on the options for appropriate models for the configuration of the strategic state centre An analysis of the mandates and functions of the National Centre of Government was conducted Letters for Directors- General on the Strategic Centre of Government Steering Committee were prepared Preparations for the inaugural workshop were finalised The Presidency has requested that the workshop be postponed until after December 2017 Communication with The Presidency for a new date will commence in January 2018 12

PROGRAMME 3: LABOUR RELATIONS AND HUMAN RESOURCE MANAGEMENT (LR&HRM) (1) OVERALL PERFORMANCE
13

3RD QUARTER TARGETS ACHIEVED
PROGRAMME 3: LR&HRM (2) 3RD QUARTER TARGETS ACHIEVED 3rd Quarter Target Reported Progress Draft a report on the proposals for support modalities to establish which departments are already or planning to utilise assessment mechanisms for non-SMS members The draft report on the proposals for support modalities (use of assessment mechanisms to build confidence in the selection process) was produced in December 2017 Subject to parties agreeing, commence negotiations in the Public Service Co-ordinating Bargaining Council (PSCBC) for the next round of salary negotiations The salary negotiations commenced in December 2017 Submit 3rd quarter report on the implementation of the Government Employees Housing Scheme (GEHS) to the MPSA The 3rd quarter report on the implementation of the GEHS was submitted to the MPSA in December 2017 14

PROGRAMME 3: LR&HRM (3) 3RD QUARTER TARGETS NOT ACHIEVED Sub-Programme Human Resource Planning, Performance and Practices 3rd Quarter Target Reported Progress Reasons for the Variance Action to address the non-achievement of the 3rd Quarter Target Provide support and guidance to departments on the implementation of the revised Senior Management Service (SMS) Performance Management and Development System (PMDS) Support and guidance on the implementation of the revised SMS PMDS was not provided during the quarter The implementation of the SMS PMDS is contingent on the approval of the PMDS for Heads of Department (HODs). Cabinet approved the PMDS for HODs and that the MPSA may issue the revised SMS PMDS in December 2017 The Directive on the SMS PMDS is en route for approval with implementation with effect from 1 April Following this, support and guidance to departments will be provided during the 4th quarter 15

PROGRAMME 3: LR&HRM (4) 3RD QUARTER TARGETS NOT ACHIEVED Sub-Programme Labour Relations, Negotiations and Discipline Management 3rd Quarter Target Reported Progress Reasons for the Variance Action to address the non-achievement of the 3rd Quarter Target Submit 2nd quarter of 2017/18 on the average number of days taken to resolve disciplinary cases by all national and provincial departments to the MPSA The 2nd quarter of 2017/18 on the average number of days taken to resolve disciplinary cases by all national and provincial departments was en route to the MPSA in December 2017 Amendments needed to be made to the initial submission The 2nd quarter report was only submitted in January 2018 16

PROGRAMME 4: GCIO (1) OVERALL PERFORMANCE
17

PROGRAMME 4: GCIO (2) 3RD QUARTER TARGETS ACHIEVED
Reported Progress Compile1progress report on the implementation of e-Enabled services The progress report on the implementation of e-Enabled services was compiled in November 2017 Consult stakeholders on the draft Information and Communication Technology (ICT) implementation standards The following stakeholders were consulted on the draft ICT implementation standards in October and November 2017: North West province Gauteng province Department of Arts and Culture Department of Planning, Monitoring and Evaluation National School of Government Department of Trade and Industry Government Communication Information Systems 18

PROGRAMME 4: GCIO (3) 3RD QUARTER TARGETS ACHIEVED
Reported Progress Draft report on improvements made by departments in reducing the cost related to information technology procurement within the Public Service consulted on with the relevant departments The draft report on improvements made by departments in reducing the cost related to information technology procurement within the Public Service was consulted on with national and provincial departments at the Government Information Technology Officers Council Strategic Plan and Annual General Meeting held in December 2017 Develop a roadmap of the prioritised ICT security initiatives required The roadmap of prioritised ICT security initiatives required was developed in November 2017 19

PROGRAMME 5: SERVICE DELIVERY SUPPORT (SDS) (1) OVERALL PERFORMANCE
20

PROGRAMME 5: SDS (2) 3RD QUARTER TARGETS ACHIEVED
Reported Progress Current processes in prioritised departments assessed and improved processes developed Current processes were assessed and improved business processes were developed in November 2017 for the following departments: Department of International Relations and Cooperation: Cash Flow Management: Missions Cash Flow Management Head Office Payment and Logistics Manage and monitor medical claims for officials broad Department of Environmental Affairs: Processing of waste management licence Providing Geographical Information System Advisory Services Drafting and vetting of Legislation Implementation and Enforcement of Occupational Health and Safety, and Safety, Health, Environment, Risk and Quality National School of Government: Learner Records Processing client enquiries Training Logistics Recruitment of Education Training and Development Practitioners 21

Reported Progress Support prioritised departments to develop Standard Operating Procedures for selected core services Standard Operating Procedures for selected core services were developed in November 2017 for the following: Department of International Relations and Cooperation: Cash Flow Management: Missions Cash Flow Management Head Office Payment and Logistics Manage and monitor medical claims for officials broad Department of Environmental Affairs: Processing of waste management licence Providing Geographical Information System Advisory Services Drafting and vetting of Legislation Implementation and Enforcement of Occupational Health and Safety and Safety, Health, Environment, Risk and Quality National School of Government: Learner Records Processing client enquiries Training Logistics and Recruitment of Education Training and Development Practitioners 22

Reported Progress Provide support through capacity building sessions to the identified 3 departments to improve the quality and implementation of their Service Delivery Improvement Plans (SDIPs) Support was provided through capacity building sessions to 17 national and 54 provincial departments as well as 1 municipality in October and November 2017 Support prioritised departments to develop standards for the Batho Pele Principles Support on the development of standards for the Batho Pele principles was provided to the Department of Labour in November 2017 23

Reported Progress Monitor the implementation of the Public Service Charter by departments As part of monitoring the implementation of the Public Service Charter, presentations were made to the following departments in October and November 2017: Department of Military Veterans Free State Office of the Premier Department of Rural Development and Land Reform City Of Johannesburg Alfred Nzo Municipality 24

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION (GPA) (1) OVERALL PERFORMANCE
25

PROGRAMME 6: GPA (2) 3RD QUARTER TARGETS ACHIEVED
Reported Progress Conduct a workshop with selected departments on the implementation of the Guideline on mentoring and peer support mechanisms A workshop was conducted with officials from the Department of Public Service and Administration on the implementation of the Guideline on mentoring and peer support mechanisms in October 2017 Submit a statistical fact sheet on the average time spent by HoDs in a post to the MPSA A statistical fact sheet on the average time spent by HoDs in a post was submitted to the MPSA in November 2017 Provide support to strengthen their internal Human Resource capacity to the identified departments by multi-disciplinary teams Support to strengthen their internal Human Resource capacity was provided to 11 national and 1 provincial department 26

PROGRAMME 6: GPA (3) 3RD QUARTER TARGETS ACHIEVED
Reported Progress Conduct consultation with the relevant stakeholders to identify further category/ies of employees to disclose financial interests Consultations to identify further category/ies of employees to disclose financial interests were done with the KwaZulu-Natal departments of Health, Economic Development and Agriculture in November 2017 Conduct consultation with identified role-players, including the Department of Justice (DOJ) and the Office of the Public Service Commission (OPSC) on the policy Framework for the management of Protected Disclosures (whistle blowing) by Public Service employees Consultations on the policy Framework for the management of Protected Disclosures (whistle-blowing) by Public Service employees were held with the Department of Justice, Office of the Public Service Commission and the National Prosecuting Authority in November 2017 27

Progress Update as at 31 January 2018
2ND QUARTER TARGETS NOT ACHIEVED Progress Update as at 31 January 2018 28

OVERALL ACHIEVEMENT OF 2ND QUARTER TARGETS NOT ACHIEVED
For the 2nd quarter, there were 8 targets not achieved As at 31 January 2018, 5 targets were achieved and 3 still not achieved. Progress on the implementation of the corrective measures will still be monitored on a monthly basis. 29

2ND QUARTER TARGET NOT ACHIEVED
PROGRAMME 1: ADMIN (1) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme Office of the Director-General 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 Monitor DPSA’s compliance to internal and external Human Resources and Labour Relations Policy Prescripts and Procedures and submit quarterly reports to the Executive Committee by end of each quarter Not Achieved The 2nd draft quarter compliance report was compiled but could not be finalised by the end of September 2017 as some information was still outstanding There were still outstanding inputs required to finalise the compilation of the report Achieved The 2nd draft quarter compliance report on the status of DPSA’s compliance to the internal and external Human Resources, Labour Relations and Employee Health and Wellness and Policy Prescripts and Procedures was compiled and presented to the Executive Committee in October 2017 30

PROGRAMME 1: ADMIN (2) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme International Cooperation Programme 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 Submit Quarterly Progress Reports on the implementation of the department's Bi-lateral and Multi-lateral programmes to the MPSA Not Achieved Quarterly Progress Reports on the implementation of the department's Bi-lateral and Multi-lateral programmes was compiled but could not be finalised by the end of September 2017 as some information was still outstanding The finalisation of the report took longer as some information was still oustanding Achieved The Quarter Progress Report on the implementation of the department's Bi-lateral and Multi-lateral programmes has been finalised and submitted to the Minister in October 2017 31

PROGRAMME 1: ADMIN (3) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme Legal Service 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 Continue consultation process on the second phase Public Administration Management Regulations Not Achieved The consultation process has not commenced The draft regulations are still being processed The Director-General has been requested to convene a meeting with the relevant Deputy Directors-General to discuss the way forward on the matter 32

PROGRAMME 2: R&PA (1) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme Integrated Public Administration Reform 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 Consultation with all Centre of government departments on the identified functional overlaps which do not support the policy direction of a joined-up government in terms of PAMA, 2014 Not Achieved A presentation was made to the Presidency in September 2017 Consultations were not undertaken with all Centre of government departments due to the sensitive nature of the content and the need to take direction from the Presidency on the approach Due to a bereavement, the meeting had to be postponed and a new date is still waited. The Office of the Director- General was coordinating the dates with other Directors-General. 33

PROGRAMME 2: R&PA (2) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme Integrated Public Administration Reform 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 The 2 identified departments capacitated by practical implementation on site on how to implement the Productivity Measurement Tool Not Achieved The Department of Social Development was capacitated by practical implementation on site on how to implement the Productivity Measurement Tool The Department of Agriculture will be capacitated in October 2017 as per their request Achieved The Department of Agriculture was capacitated by practical implementation on site on how to implement the Productivity Measurement Tool in October 2017 34

PROGRAMME 3: LR&HRM (1) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme Human Resource Planning, Performance and Practices 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 Provide support and guidance to departments on the implementation of the revised SMS PMDS Not Achieved The draft revised PMDS for SMS was submitted to the MPSA in September 2017 The implementation of the PMDS for SMS is dependent on Cabinet’s approval of the PMDS for HODs The Directive on the SMS PMDS is en route for approval with implementation with effect from 1 April Following this, support and guidance to departments will be provided during the 4th quarter . 35

PROGRAMME 3: LR&HRM (2) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme Labour Relations, Negotiations and Discipline Management 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 Submit 1st quarter report for 2017/18 on the average number of days taken to resolve disciplinary cases by all national and provincial departments to the MPSA Not Achieved The 1st quarter report for 2017/18 on the average number of days taken to resolve disciplinary cases by all national and provincial departments is being compiled Delays in departments submitting reports to DPSA Achieved The 1st quarter report for 2017/18 on the average number of days taken to resolve disciplinary cases by all national and provincial departments was submitted to the MPSA in October 2017 36

PROGRAMME 3: LR&HRM (3) 2ND QUARTER TARGET NOT ACHIEVED Sub-Programme Employee Benefits - including GEHS 2nd Quarter Target Progress as at 30 September 2017 Reason for Non Achievement Progress Update as at 31 January 2018 Develop and cost proposals for new round of salary negotiations Not Achieved The proposals for new salary negotiations can only be costed after organised labour has tabled its demands at the Public Service Co- ordinating Bargaining Council (PSCBS) Costing can only be done once organised labour has tabled its demands. Wage negotiations are scheduled to commence on 16 October 2017 Achieved On 6 October 2017, the PSCBC convened a special council meeting where Labour tabled its demands. Labour demands were costed in October 2017 37

FINANCIAL EXPENDITURE
3RD QUARTER FINANCIAL EXPENDITURE As at 31 December 2017 38

EXPENDITURE PER PROGRAMME
DESCRIPTION ADJUSTED BUDGET ACTUAL - 31 DEC '17 AVAILABLE BUDGET % SPENT R'000 % Administration 236,825 131,251 105,574 55.42 Policy Development, Research and Analysis 31,326 20,088 11,238 64.13 Labour Relations and Human Resource Management 66,323 48,019 18,304 72.40 Government Chief Information Officer 17,145 11,892 5,253 69.36 Service Delivery Support 49,197 32,291 16,906 65.64 Governance of Public Administration 45,603 32,064 13,539 70.31 Total 446,419 275,605 170,814 61.74 Centre for Public Service Innovation 34,055 26,042 8,013 76.47 National School of Government 153,906 116,147 37,759 75.47 Public Service Commission 242,764 186,136 56,628 76.67 430,725 328,325 102,400 76.23 877,144 603,930 273,214 68.85 39

EXPENDITURE PER ECONOMIC CLASSIFICATION
DESCRIPTION ADJUSTED BUDGET ACTUAL - 31 DEC '17 AVAILABLE BUDGET % SPENT R'000 % Compensation of Employees 265,211 195,118 70,093 73.57 Goods and Services 173,123 72,203 100,920 41.71 Payment for Financial Assets 60 - 100.00 Transfers and Subsidies 432,584 332,857 99,727 76.95 Payment of Capital Assets 6,166 3,692 2,474 59.88 Total 877,144 603,930 273,214 68.85 40

EXPENDITURE ON CONSULTANTS
DESCRIPTION ADJUSTED BUDGET ACTUAL - 31 DEC '17 AVAILABLE BUDGET % SPENT R'000 % Business Advisory Service 7,421 5,066 2,355 68.27 Contractors 2,637 579 2,058 21.96 Agency and Support/Outsourced Services 78 - Total 10,136 5,645 4,491 55.69 The total expenditure on consultants (R5,645 million) amount to 3. 26% of the total budget of goods and services (R173,123 million). 41

THANK YOU 42

3RD QUARTER PERFORMANCE REPORT (OCTOBER - DECEMBER 2017)

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