1. PROPOSED BUDGET 2018-2019 Administrative and Capital Components
GARDEN CITY PUBLIC SCHOOLS
PROPOSED BUDGET Administrative and Capital Components
February 13, 2018

2. Please remember: Tonight’s presentation is the second step in a comprehensive review and discussion of the administration’s proposed budget. It is a working document, not a finished product. The budget adopted by the Board of Education and presented for approval on May 15th will reflect input from the community.

3. Tonight’s Agenda 2018-19 Budget Figures
Background: The Tax Levy Cap, State Aid, Unfunded Mandates, Cost Saving Measures
Administrative and Capital Components of the Budget
Capital Projects Recommendations
The Budget by the Numbers
Summary
Q & A

4. Proposed overall budget: $115,805,283
Budget to budget increase:
$3,143,702 or 2.79%
Projected tax levy increase
(with STAR):
3.54%
Maximum Allowable Tax Levy:
3.54 %
BUDGET IS AT CAP

5. 2018-19 Proposed Budget 3 PART AMOUNT % ALL Administrative $12,814,604
11.07
Program
$86,942,249
75.07
Capital
$16,048,429
13.86
TOTAL
$115,805,283
100.0%

6. 2018-2019 Proposed Budget Expenditures

7. Administrative Budget
Board of Education
Central Administration
School Community Relations
Plant Operation and Maintenance
Central Data Processing
Transportation*
Special Items (Insurance and BOCES)
*Instruction Budget

8. Central Administration
Superintendent’s Office
1.0 clerical employees (Reduced 0.5)
Assistant Superintendent for Business & Finance
9.3 employees in Business Office
Assistant Superintendent for Personnel
1.5 clerical employees in Personnel Office
_____________________________________________
*Assistant Superintendent for Curriculum & Instruction
1 clerical employee
*Discussed as part of Instructional Budget Areas

9. Personnel Recruitment, hiring, orientation, mentoring
Professional Development
Teacher and Administrator Evaluation (APPR)
Enrollment, staffing projections, demographics
Teacher certification, personnel files, seniority lists
Site based and interview parent training

10. Personnel Federal Grants NYSED Compliance and Reporting
Dignity Act (DASA)
Title IX
Negotiations (4 units)
Policies

11. Business & Finance Administration of $115 million budget
Supervision of non-instructional operations
Safety & Security
Facilities & Grounds
Transportation
Lunch Program
Comptroller’s 5 Point Plan
Policies for business operations
Internal controls/segregation of duties
External, Internal and Claims audit function
Oversight of capital and maintenance projects

12. Pupil Transportation Director and Assistant Director 3 mechanics
1.5 clericals
54 full-time drivers (+2)
6 substitute drivers
12 bus attendants

13. Pupil Transportation 2,896 students transported to district schools
514 students transported to other schools
District transports students to 16 schools outside the district
(Transport decision based upon safety and costs)
Private contractors transport to 32 other schools
759 athletics trips to date
362 field trips scheduled to date
This year, purchased 2 full-size buses and 1 passenger van

14. Plant Operations & Maintenance
1 Director
1 Clerical
7 Head custodians; 4 assistants
33 Custodians & cleaners
1 Head groundskeeper
4 Groundskeepers
1 Head maintainer
6 Maintainers
1.8 Security

15. Plant Operation & Maintenance
Infrastructure maintenance
Preparation and continued upkeep of 20 fields
Athletics events: approximately 470 home games
Maintenance of walks and driveways
Snow/ice removal
Implementation of capital projects
Day-to-day involvement in all security and maintenance projects

16. Maintenance and Capital Projects
Hemlock
Renovated building space to accommodate increased enrollment
Homestead
Replaced drywell at front entrance
Homestead roof replacement *
Locust
Installed new shelving in library

17. Maintenance and Capital Projects
Stewart
Replaced flooring and ceiling tiles in several classrooms
Installed projection screen in cafeteria
Stratford
Install new roller shades in all classrooms (in-progress)
Replaced cabinets in cafeteria
Replace wooden radiator covers in hallways (in-progress)
Stratford roof replacement*

18. Maintenance and Capital Projects
Middle School
Completed MS breezeway window replacement
Completed MS health office renovation
Renovated electronic music lab
Refinished auditorium stage
Updated the larger gym, refinished floor, painted and installed new wall padding
Replaced ceiling and lights in several classrooms

19. Maintenance and Capital Projects
High School
Completed HS turf field and track replacement
Completed HS auxiliary gym window replacement
Replaced scoreboard in main gym, soccer field and lacrosse field
Purchased pole vault system for turf field
HS auditorium HVAC air-conditioning – scheduled install summer 2018
HS ADA bathroom renovation by auditorium*

20. Maintenance and Capital Projects
Administration Building
Completed first floor ceiling replacement and abatement work
Administration building generator (in-progress)
District-Wide and Security
Completed installation of new card access system
Installed additional security cameras
Installed outdoor speakers
Completed District-wide clock project
Install additional classroom fans (in-progress)
* Awaiting final NYS approval

21. Capital Projects: 2018-2019 Stratford High School
Renovate two ADA bathrooms in main corridor
High School
Renovate auxiliary gymnasium – paint, refinish floor, purchase floor mats, install wall matting
Abate auditorium cat-walk
Renovate art lab
Replace boiler room doors

22. Capital Projects: 2018-2019 Buildings and Grounds Security
Purchase 1 maintenance and 1 grounds’ vehicle
Paving and asbestos abatement in various buildings
Security
– Additional security cameras
GPS and cameras on buses
Technology Infrastructure
WAPs, CAT6 wiring, storage

23. Other Expenses: Benefits, Debt Service and Transfers
Employee benefits
Retirement—TRS & ERS
(Major Increase by NYS for )
FICA & Medicare
Health insurance
Workers’ Compensation & Unemployment
Debt service
Transfers to capital and special funds

24. 2018-19 Proposed Budget 2017-18 Adopted Budget 2018-19 Proposed Budget
$ Change
% Inc. on Budget
Personnel Services
60,589,591
61,769,898
1,180,307
1.95
Equipment
948,548
876,582
(71,966)
(7.59)
Contractual
7,203,060
7,752,908
549,848
7.63
Supplies & Materials
1,882,105
1,843,630
(38,475)
(2.04)
Tuition
2,371,955
2,466,360
94,405
3.98
Textbooks
362,788
469,310
106,522
29.36
BOCES Services
3,160,824
3,700,378
539,554
17.07
Debt Service
5,769,653
4,029,264
(1,740,389)
(30.16)
Employee Benefits
29,073,057
30,546,953
1,473,896
5.07
Capital Projects
1,175,000
2,200,000
1,025,000
87.23
Interfund Transfers
125,000
150,000
25,000
20.00
TOTALS
112,661,581
115,805,283
3,143,702
2.79

25. Administration Workshop expenses
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1099
Board of Education
61,440
88,206
88,424
218
0.25
Workshop expenses
Memberships and dues to school board organizations
Administration of annual budget vote and school board elections
Legal advertising
Payment of election workers
Supplies and materials

26. Central Administration
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1299
Central Administration
415,616
421,958
390,753
(31,205)
(7.40)
Superintendent’s salary
Clerical staff salaries
Supplies and materials
Travel and conference expenses

27. Business Administration
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1399
Business Administration
1,101,308
1,129,051
1,154,624
25,573
2.27
Overall management of all financial and operational functions
Salary of Assistant Superintendent for Business & Finance
Clerical staff salaries
Financial system software and licensing
Auditing services
Purchasing services
Supplies and materials
Treasury services

28. Administration School district counsel Bonding attorney
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1420
Legal Services
262,137
211,000
241,000
30,000
14.22
School district counsel
Bonding attorney
Labor negotiations

29. Personnel Administration
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1430
Personnel Administration
337,878
346,015
359,997
13,982
4.04
Salary of Assistant Superintendent for Personnel
Clerical staff salaries
Recruitment and orientation of district personnel
Supplies and materials

30. Administration
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1480
School-Community Relations
122,169
129,996
134,944
4,948
3.81
Creation and disbursement of informational materials to the public
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1670
Central Printing & Mailing
45,511
61,751
81,481
19,730
31.95
Printing and mailing for the District

31. Central Data Processing
Administration
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1680
Central Data Processing
713,243
741,237
772,630
31,393
4.24
Annual licensing and maintenance of student information system and other software
Website design and maintenance
Network technicians’ salaries
Clerical staff salaries
Supplies and materials

32. Insurance & BOCES Administration
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1900
Insurance & BOCES Administration
1,147,818
1,189,438
1,222,045
32,607
2.74
Insurance premiums
Commercial liability
School board legal
Student accident
Workers compensation excess insurance
District share of administration & facilities costs for Nassau BOCES

33. Program District transportation of public and private school children
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
5500
Transportation
3,805,599
4,422,578
4,792,177
369,599
8.36
District transportation of public and private school children
Bus drivers’ and attendants’ salaries
Mechanics’ salaries
Supervisor salaries
Transportation for music, athletic, and extra-curricular activities
Private contract costs
Supplies and materials

34. Program
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
8060
Civic Activities
23,380
24,773
27,648
2,875
11.61
Use of facilities by outside groups during evenings and weekends
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
8070
School Census
15,400 -
16,500
100.00
Obtaining demographic data regarding school district population

35. Program
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
9901
Transfers
to Other Program Funds
309,989
125,000
150,000
25,000
20.00
Mandated contributions to state summer program for classified students

36. Facilities-Operations
Capital
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1620
Facilities-Operations
4,603,498
5,266,361
5,348,547
82,186
1.56
Operation of all school facilities
Director of Facilities salary
Custodian and security staff salaries
Clerical staff salaries
Utilities
Equipment
Supplies and materials

37. Facilities-Maintenance
Capital
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
1621
Facilities-Maintenance
1,575,721
1,801,575
1,811,472
9,897
0.55
Maintenance of district buildings and grounds
Maintenance staff salaries
Equipment
Supplies and materials

38. Capital Capital projects throughout the District
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
9950
Capital Projects
3,900,000
1,175,000
2,200,000
1,025,000
87.23
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
9700
Debt Service
5,554,976
5,769,653
4,029,264
(1,740,389)
(30.16)
Capital projects throughout the District
Interest payments on tax anticipation notes
Principal and interest payments on outstanding bond issuances and Energy Performance Contract
Principal and interest payments on Computer Lease Purchase

40. Employee Benefits Health insurance Pension costs Social security
Actual Expenses
Adopted Budget
Proposed Budget
Change from
% Change
9000
Employee Benefits
26,687,486
28,644,782
30,546,953
1,902,172
6.64
Health insurance
Pension costs
Social security
Workers compensation
Unemployment insurance
Dental insurance
Compensated absences

41. Teacher Retirement System Costs

42. Health Insurance Costs
Growth from 2000 to 2018:
Individual % Family %

43. The 2018-2019 Proposed School District Budget…
Complies with the tax levy cap, and therefore requires only a simple majority for passage
Maintains the robust programs that prepares our students for the rigors of college and the demands of citizenship
Recognizes the value of investments in STEAM and continues to provide resources for technology upgrades
Includes funds for capital improvement Five Year Plan
Maintains RtI, the continuum of special education services, and opportunities for diverse learners
Strategic reductions in staffing overages to maintain compliance with the Levy Cap
AT CAP

44. Please don’t forget to vote on May 15th!