1. Portable Document Format
PDF

2. What is PDF? Universal file format developed by Adobe Systems
Incorporates fine detail and quality of print publications with the interactivity of electronic publications
PDFs are the electronic equivalent of your printed documents
Based on PostScript printing language

3. What to publish in PDF format?
Documents that need to be accessible across platforms
PDFs allow recipients to open files even if they don’t have the applications used to create it.
Documents that need to exist in a printed format (Ex: Forms-IRS, applications, registrations, etc.)
Any document with complex layout that requires precise formatting, fonts and high graphic quality.
Documents that would not translate into html well

4. Benefits of PDF
Versatile: works well in both electronic and print worlds
Display consistently: PDF pages display the same on any computer regardless of the system and platform used to view the documents.
Predictable Printing: PDFs print exactly as they appear, with proper page breaks and margins.
Preserves all fonts, formatting, colors and graphics of any document regardless of the application and platform used to create it.

5. Benefits of PDF
Secure: PDF files can be secured to prevent undesired changes or printing, or to limit access to confidential documents.
Efficient & Flexible: PDF files can be updated quickly and easily
Reduce printing costs
Eliminate outdated materials
Easily distributed (Free PDF readers)

6. PDF & HTML HTML and PDF files formats are complementary technologies
HTML: for online distribution
PDF: for documents to be printed after download
LIKE HTML, PDFs use a type of tagging language (postscript) to describe the formatting and layout of a document.
LIKE HTML, PDFs allow you to add hyperlinks from text, graphics, button, etc.
Interaction and navigation

7. PDF & HTML UNLIKE HTML, PDFs hold true to any advanced formatting
UNLIKE HTML, PDFs support high resolution graphics
The high-resolution graphics display at a coarser resolution on screen, but they reproduce faithfully when printed.
UNLIKE HTML, PDFs have larger file sizes

8. How to create a PDF Based on PostScript Printing Language
Programming language developed by Adobe Systems
PostScript describes the formatting and layout of a page
The position and appearance of all text, fonts, and graphics on a page
When you print a document to a postscript printer, the postscript printer drivers (ppd) read the layout of your document and translate it into postscript code.
You can create a postscript file directly from the print dialog box of most software applications

9. How to create a PDF Adobe Acrobat
List of PDF software:
PDF Readers
Foxit Reader 2.2:
Skim (Mac OS X):
PDF Writers
Primo PDF:
Real PDF Series software includes Real PDF Writer, Real PDF Generator, Real PDF Printer, Real PDF Creator, and Real PDF Converter.
CutePDF Writer:
PDF Studio:
Adobe Acrobat

10. Adobe Acrobat Adobe Acrobat or Acrobat Distiller
Allows you to work with, create, read, print, modify PDF files
Acrobat (Parts & Pieces)
Adobe Reader
Adobe Acrobat Standard / Professional / 3D version
Acrobat Distiller
Allows you to convert any postscript file to a PDF
PDF Export
All Adobe applications come with a PDF export plug-in and distiller
Adobe PDF Maker
Allows you to create a PDF from within Microsoft Office Applications
This option can be added to the Microsoft Office application when Acrobat is installed.
Print to PDF (Using Distiller)
Allows you to use an applications print command to create an Abobe PDF directly from within common authoring applications

18. Predefined Adobe PDF settings
Smallest File Size: Creates PDF files for online viewing (small file sizes), or for distribution through an system. This preset uses low-quality JPEG compression, downsampling, and a relatively low image resolution (100ppi). It converts all colors to RGB, and optimizes files for byte serving. Created PDF documents can be opened with Acrobat and Adobe Reader 6.0 and later.
High Quality: Creates Adobe PDF documents for quality printing on desktop printers and proofers (in-house printing). This preset downsamples color and grayscale image to 300ppi and monochrome image to 1200ppi (large file size). No color conversion. Supports live, unflattened transparency. High Quality PDF documents can be opened with Acrobat and Adobe Reader 5.0 and later.

19. Predefined Adobe PDF settings
Oversized Pages: Creates PDFs suitable for viewing and printing of engineering drawings larger than 200X200 in. Can be opened in Acrobat and Acrobat Reader 7.0 and later.
Press Quality: Creates PDF documents best suited for high-quality print production (for commercial printing or for color separations to an imagesetter or platesetter). Maintains all information in a PDF file that a commercial printer or print service provider requires to print the document correctly. Converts colors to CMYK, downsamples color and grayscale images to 300ppi and monochrome images to 1200ppi, embeds subsets of all fonts and preserves transparency. High Quality PDF documents can be opened with Acrobat and Adobe Reader 5.0 and later.

20. Predefined Adobe PDF settings
PDF/A-1b: 2005 (CMYK and RGB): Use these settings to create Adobe PDF documents that are to be checked or must conform to PDF/A-1b, an ISO standard for the long-term preservation (archival) of electronic documents.
PDF/X-1a:2001 – X-3:2002: Use these settings to create Adobe PDF documents that are to be checked or must conform to PDF/X, an ISO standard for graphic content exchange. (X-1a:2001: converts RGB to CMYK. Flattens transparency. Appropriate for commercial printing) (X-3:2002: no color conversion. Flattens transparency. Appropriate for commercial printing when RGB is ok).
PDF/X-4 (2008): This preset includes support for live transparency. It has the same color-management and International Color Consortium (ICC) color specifications as PDF/X-3. You can create PDF/X-4-compliant files directly with Creative Suite 3 applications (Illustrator, InDesign and Photoshop).

21. Predefined Adobe PDF settings
Standard: Use these settings to create Adobe PDF documents suitable for reliable viewing and printing of business documents. Creates PDF files to be printed to desktop printers or digital copiers, published on media, or sent to a client as a publishing proof. Uses compression and downsampling to keep the file size down, embeds subset of all allowed fonts, coverts colors to RGB, and prints to a medium resolution. Created PDF documents can be opened with Acrobat and Adobe Reader 6.0 and later.
Illustrator Default (Illustrator Only): Creates PDF files that contains editable illustrator file. Preserves layers. Can be safely reopened in illustrator. Can create large files. No color conversion. Supports live, unflattened transparency. Created PDF documents can be opened with Acrobat 6 and later. Note:

22. Let’s see how this works…