1. QMUL MySafety Risk Assessment Module
Please set this power point slide presentation as a ‘slide show’
and tab through the section animations
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

2. QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018
QMUL MySafety Risk Assessment Module There are 3 main parts to the generic risk assessment template:
Background / summary
Activities, Hazards, Risk Controls
Actions / Menu Options / Approvals
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

3. Accessing MySafety http://connected.qmul.ac.uk/
* to obtain your
MySafety username and password
Use your MySafety username and password
john.smith
xxxx1234
Access to the LIVE system is via the MySafety Portal
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

4. MySafety Risk Assessment Module
Clicking into the module takes you into the risk assessment options page, where you are able to choose which area within the module you would like to proceed.
My Assessments
This allows you to edit or view assessments that you are involved in
Search Assessments
You can look for risk assessments across the organisation
Create New Assessment
Create an assessment using a blank form
Copy An Assessment
Make a copy of an existing assessment to use as the basis of your risk assessment
Clicking this button also gives the option of selecting a ‘best practice’ risk assessment
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

5. MySafety Risk Assessment Module
Create a new risk assessment
by clicking on the highlighted button
This will open up the risk assessment
to the background / summary section
You will have to scroll down to see
all of the page.
Clicking on an ‘Info button’ will display additional detail / guidance (where available)
The clock is in the bottom right corner of the page, make sure you save the page!
If you are working on a wi-fi connection or if network connection is lost,
you may lose entered information, so save content regularly.
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

6. MySafety Risk Assessment Module
Background / summary section
The is the page that holds basic details of the Risk Assessment,
from the people involved (e.g. assessors and approvers)
to information on its scope (e.g. organisation / location etc).
Dates
Date created - dates can be backdated
Start Date - can be set to a past, current or future date
Review or end date – can be set up from 1 day to 3 years*,
default setting is 1 year
Confidential? - if you want restricted viewing only
to those you specify, click Y
Assessment Title - ensure key words that enable an easy search
are entered
Assessment Outline - New or existing activity ?
Created or revised after an incident ?
Are there exemptions or defined boundaries
to this activity assessment ?
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

7. MySafety Risk Assessment Module
Background / summary section
Area responsible -
From the dropdown menu, select the School / Institute / Directorate, sub-section (dept) and group / unit responsible for the activity
Although you can make it non-specific, this would not be suitable for risk management at QMUL
Location of risks –
From the dropdown menu, select the Building (Campus), Area (Building or External Area) and Sub Area.
If you need to make the location wider or have exceptions, then select Y for non specific and note the information in the Further Location Information box
Documents and attachments –
Upload supporting documents and/or previous version/s or note where non-electronic documents are kept
Assessor – select your name from ‘look up’, you can select more than one assessor if needed.
Approver – Select your line manager / supervisor or designated approver
Approval summary (detail be visible later) – once your designated approver approves, this will be displayed in this box with name and date.
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

8. MySafety Risk Assessment Module
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018
Distribution List – add all those who need view and sign off
the risk assessment.
People at risk (from activities) – select all those who may be
affected by the risks identified
Activities – you can click on this button to add the activities
here or click at the top menu to go to this section.
Once activity, hazards and risk level summary have been
entered, you can view & print a summary from this button
Assessment update log – when the assessment is updated,
the next version will be noted as xxx/2, along with any
comments by the assessor / approver.
SAVE – where this appears always save
before going to next section
Menu options to print, copy etc are also available here.
Add formal action/s to specific individuals with a deadline.
Don’t forget the CLOCK ! (Session expires…)

9. Activities, hazards and controls
Can select / define as many activities as required
For each activity can select / define a range of hazards
Risk Level –
referring to risk assessment matrix:
Uncontrolled risk level
Risk level with existing ‘in place’ controls
If risk level still higher / future controls are required, option to add ‘new control’
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

10. Select / Define Activities
If a simple task, you may have just one ‘activity’
If a complex or multi-step task, you may want to
define each part or step as an individual activity
Protocols, SOPs, methods can be attached
Along with supplementary information
e.g. safety data sheet, photographs,
Equipment manual pdfs
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

11. Select / Define Hazards
Hazards can be added from the
pre-set hazards for
laboratory, office
and other available activities
A pre-set hazard can be removed
If it is not relevant
Information generic
to hazard and existing control/s
appears
Info boxes give
further information
and links to
other authoritative sources
(e.g. HSD website topic page,
HSE website).
These are under construction
for QMUL use.
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

12. Select / Define Hazards
Hazards can also be created by the assessor with specific information
Useful where the generic information is not sufficient or requires location or task specific detail
In these created hazards,
potential immediate consequences and
potential long term consequences are detailed
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

13. Risk Assessment Matrix
Assists to identify the level of risk from each hazard in the activity
Uncontrolled (i.e. the hazardous nature)
With existing risk controls (i.e. what have you already got in place)
Based on ‘Likelihood’ x ‘Severity’
Each quantified in numerical terms (scored 1 up to 5)
The level of risk in both situations is quantified by multiplying ‘Likelihood’ x ‘Severity’ to obtain a score of
The level of risk is then ‘banded’ into one of four* levels
(*this is currently being revised into five levels with terminology changes to align with HSE model)
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

14. Risk Assessment Matrix (5 x 5 = 25)
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

15. QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018
Risk Level Selection
Now for each of the hazards identified, select
the uncontrolled risk level and
risk level with existing risk controls
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

16. QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018
Further controls
If the risk level is still higher and/or future controls are required, add ‘new control’
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

17. QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018
Actions
Click through to the third page ACTIONS
Click the add action button to designate
an individual (personnel),
the priority for action and
the appropriate timeline
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

18. QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018
Approval
Once you have completed all sections,
click on submit for approval
to your designated approver
If you are not allowed further,
that means you haven’t completed
a section or several sections.
The systems check box will pop up
indicating where you still need to complete.
Go back to complete the missed / incomplete
sections and then return to submit for approval
The systems pop up box will now indicate
all is complete
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

19. QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018
Submit for approval –
On the landing page
please check MyTasks or
MyRisk Assessment – Awaiting Approval
Print (save and to yourself) a full pdf of your risk assessment
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

20. MySafety Risk Assessment Module - Navigation
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

21. Search for risk assessments
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

22. Best practice risk assessment / Copy From
Anyone with permission to access a risk assessment
can ‘copy from’
Best practice risk assessments need
to be authorised by HSD
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018

23. Congratulations upon completing your risk assessment !
Or contact an HSD Manager / Adviser
QMUL_HS_170 MySafety Risk Assessment Guidance_23MAR2018