2nd QUARTER PERFORMANCE REPORT

2nd QUARTER PERFORMANCE REPORT
FOR THE 2017/18 FINANCIAL YEAR NOVEMBER 2017

OUTLINE OF PRESENTATION
SECTION A: 2ND QUARTER PERFORMANCE REPORT (2017/18) Summary of 2nd Quarter Performance (2017/18) Summary of 2nd Quarter Expenditure (2017/18) 2nd Quarter (2017/18) Performance by Programmes SECTION B: 2ND QUARTER REPORT (2017/18) ON IMPLEMENTATION OF AUDIT ACTION PLANS (PLEASE REFER TO ANNEXURE A FOR THE REPORT) SECTION C: 2ND QUARTER REPORT (2017/18) ON IRREGULAR/ FRUITLESS/WASTEFUL EXPENDITURE 2

SECTION A: Q2 PERFORMANCE REPORT (2017/18)

SUMMARY OF PERFORMANCE:
QUARTER 2 (2017/18) (1) 87% achievement of planned targets (68 of 78) for Quarter 2 with budget expenditure of 48.42% as at 30 September 2017 Key achievements for the period ending 30 September 2017 include: Filling of 2 of 4 posts of Deputy Director-General. All 4 posts now filled. Staff complement comprises 2.4% of people with disabilities Women in Senior Management Service (SMS) positions comprise 52.3% (23 of 44) Finalisation of 79% (246 of 313) of grievance cases Finalisation of 61% (109 of 179) of public administration investigations 100% (410 of 410) referral of NACH cases Finalisation of reports on “Investigation into the implementation of labour court orders and arbitration awards by departments and implications for labour relations” and “Recruitment, career pathing and utilisation of SMS expertise and skills in the Public Service” 4

SUMMARY OF PERFORMANCE:
QUARTER /18 (2) Targets not achieved include the following: Workshops not held due to budgetary constraints The responsibility for “Monitoring of compliance with the submission of HoD Performance Agreements” was undertaken by DPME Review of CVP Tool Drafting of Section 196 (4) (e) Report (which is currently underway) 5

EXPENDITURE AGAINST BUDGET:
01 APRIL- 30 SEPTEMBER 2017 (1) Item R’000 Adjusted Budget (after R2.9m budget cut) Expenditure (1 April- 30 September 2017) Norm 50.00% % Spending 48.42% % Variance 1.58% 6

EXPENDITURE BY ECONOMIC CLASSIFICATION : 01 APRIL- 30 SEPTEMBER 2017 (2)
Items Budget Expenditure as at 30 Sept 2017 Percentage Spending Variance Under/ Over Amount Compensation of Employees 86 902 47.13% 2.87% 5 292 Goods & Services 57 239 29 454 51.46% (1.46%) (834) Transfers and subsidies 291 573 196.91% (147.05%) (428) Payments for capital assets 858 615 71.68% (21.73%) (186) Total 48.42% 1.58% 3 844 7

EXPENDITURE BY PROGRAMMES:
01 APRIL- 30 SEPTEMBER 2017 (3) Programme Allocated Budget (R’000) Expenditure to date Percentage Spending (%) Percentage Variance Programme 1: Administration 58 597 48.47% 1.53% Programme 2: LMP 41 235 18 744 45.46% 4.54% Programme 3: M&E 32 552 16 337 50.19% (0.19%) Programme 4: IAC 48 077 23 866 49.64% 0.36% Total 48.42% 1.58% 8

Programme 1: Administration

SUMMARY OF PERFORMANCE
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PROGRAMME 1: ADMINISTRATION APP TARGETS
Performance Indicator Q2 Performance Approved Annual Performance Plan 1st draft APP (2018/19) was submitted to National Treasury and DPME on 31 August 2017 Achieved Unqualified audit report Unqualified audit report was achieved for 2016/17 Annual vacancy rate of below 10% maintained The vacancy rate was 10.1%. The vacancy rate was affected by the date of commencement of duty by DDGs: M&E and IAC (01 October 2017) Not achieved 1st quarter (2017/18) monitoring report on the implementation of ICT support systems and processes and governance arrangements produced within stipulated timeframes 1st quarter (2017/18) monitoring report on ICT was produced 11

PROGRAMME 1: ADMINISTRATION (1)
Annual Output Q2 Target Q2 Actual Sub-programme: Internal Audit and Risk Management Provide effective and efficient internal audit services by Mar 2018 Implementation of Annual IA Plan The following audits were completed: Security Control Review Data integrity of OPSC Non-financial reporting (NACH) Achieved Quarterly Risk Management performance reports submitted to the Accounting Office and Audit Committee by Mar 2018 1st Quarter Report approved in July 2017 1st Quarter Risk Management Report approved in July 2017 Sub-programme: Legal Services Number of legal opinions and advice provided/ contracts drafted /vetted and Memorandum of Understanding drafted/ reviewed by Mar 2018 2 legal advice 1 agreement vetted 3 MoUs drafted 2 legal advice provided 12

Annual Output Q2 Target Q2 Actual Sub-programme: International and Regional Integration Meetings and events of Association of African Public Services Commissions held by Mar 2018 1 meeting held Meeting of Secretaries of AAPSComs held in Sept 2017 Achieved Sub-programme: PSC Support Engagements with Parliament and the Provincial Legislatures held by Mar 2018 Ongoing as and when required Engagement with PC on PSA/PME in Aug 2017 Update and table the Strategic Plan, Annual Performance Plan in Parliament by due dates 1 Strategic Planning Session hosted The 2017 Strategic Plan Report adopted in Sept Plenary 13

Annual Output Q2 Target Q2 Actual Sub-programme: Planning, Monitoring and Reporting Quarterly and Annual Programme Performance Reports produced by due dates 1st quarter performance report submitted to DPME, NT on 31 July 2017 1st quarter (2017/18) report submitted to NT and DPME by 31 July 2017 The Annual Report (16/17) was submitted to NT, AG, DPME on 31 August and tabled in Parliament on 30 September 2017 Achieved Approved Annual Report to Citizens by Mar 2018 Commence with collation of data in September 2017 The drafting of Annual Report to Citizens (2016/17) commenced in Sept 2017 14

Annual Output Q2 Target Q2 Actual Sub-programme: Planning, Monitoring and Reporting Management Performance Assessment Tool (MPAT) results submitted within the set time frame Aug 2017: Discussion on self-assessment results Sep 2017: Submission of self-assessment results Aug: Self-assessment results were discussed in management meeting Sept: MPAT Evidence was verified in Sept 2017 in preparation for uploading onto the MPAT system in October 2017. Achieved Management Committee (MANCO) meetings and PD Forum held quarterly 1 MANCO & PDF meeting held MANCO & PD Forum meetings were held in July 2017 and a Special MANCO in Aug 2017 The Operational Planning Session held in Sept 2017 15

Annual Output Q2 Target Q2 Actual Sub-programme: Financial Management Monthly financial reports produced by March 2018 3 monthly financial reports submitted to NT 3 monthly IYM reports for Jun, Jul and Aug submitted to National Treasury Achieved Medium Term Expenditure Framework (MTEF) submitted by Aug 2017 Aug: MTEF submission submitted to NT on 31 Aug 2017 2018 MTEF Budget Submission submitted in Jul 2017 Adjusted Estimates on National Expenditure submitted by Oct 2017 No target for Q2 2017/18 AENE Budget Submission submitted to National Treasury in Sept 2017 16

Annual Output Q2 Target Q2 Actual Sub-programme: Financial Management Achieved Interim and Annual Financial Statements submitted to NT and AG by the due dates Quarterly IFS submitted to NT and AG The audited Annual Financial Statements were submitted to both NT and AG in Jul 2017 Interim Financial Statements for 1st Quarter submitted in Aug 2017 Monthly reports on payment of invoices submitted to NT by the due dates 3 monthly reports submitted 3 monthly reports for Jun, Jul and Aug submitted to National Treasury 1134 payments were processed within 30 days of receipt of invoice in Q2 17

Annual Output Q2 Target Q2 Actual Sub-programme: Financial Management 2 Asset verification reports produced by Mar 2018 Bi-annual asset verification report produced in Sept 2017 Report on bi-annual asset verification approved in Aug 2017 1 monthly spot check conducted at provincial offices in Sept 2017 Achieved Sub-programme: Supply Chain Management Quarterly reports on the implementation of SCM policies by March 2018 Jul: 1st Quarter (2017/18) report to DDG: CS 1st Quarter Report approved in Sept 2017 All service level agreements signed within 3 months of contract award by Mar 2018 As and when required depending on tenders awarded 3 SLAs were signed within 3 months after the awarding of contract 18

Annual Output Q2 Target Q2 Actual Sub-programme: Facilities Management Achieved Request for procurement of office accommodation submitted to the DPW 3 months before the expiry of the lease agreement As and when required National Office: The National Bid Adjudication Committee of DPW met in Sept 2017 and the PSC was awaiting a report on the final outcome from the DPW. Free State: The procurement instruction was issued by DPW in Jul 2017. A letter was sent to DPW in Sept 2017 requesting feedback regarding the procurement of alternative office accommodation, to date no response was received 19

Annual Output Q2 Target Q2 Actual Sub-programme: Security Services Quarterly reports on the implementation of logistics management policies produced by Mar 2018 Q1 report on logistics management produced by Sept 2017 Q1 report produced and approved in Sept 2017 Achieved Quarterly reports on the implementation of Security Policy and Procedure Manuals produced by Mar 2018 Q1 report produced by Sept 2017 3 workshops conducted by Mar 2018 3 Workshops were conducted in July, August & Sept 2017 20

Annual Output Q2 Target Q2 Actual Sub-programme: Communication and Information Services 12 Director-General’s newsletter produced by Mar 2018 3 newsletters produced 4 newsletters produced in Jul (2), Aug (1) and Sept (1) 2017 Target exceeded due to a special edition of the newsletter focusing on Women’s Day Exceeded 4 internal newsletters produced by Mar 2018 1 Newsletter produced by Sept 2017 Newsletter produced in Sept 2017 Acheived 12 lift news produced by Mar 2018 3 lift news produced 5 Lift News produced in Jul (1), Aug (2) and Sept (2) 2017 Target exceeded due to 2 additional Lift News produced linked to government calendar of events 21

Annual Output Q2 Target Q2 Actual Sub-programme: Communication and Information Services 4 Information and learning sessions held by Mar 2018 1 Information and learning sessions held 2 Information and learning sessions held in Jul and Aug 2017 Target exceeded due to due to internal request to share information Exceeded 4 bulletin produced by Mar 2018 1 bulletin produced 1 Bulletin produced and approved in Sept 2017 Achieved 4 media briefings held by Mar 2018 1 media briefing held 1 Media briefing held in Sept 2017 Work of the PSC marketed through implementation of visibility programme by Mar 2018 2 media statements 2 media statements produced in Jul 2017 22

Annual Output Q2 Target Q2 Actual Sub-programme: Information Technology Quarterly Monitoring reports on the implementation of ICT support systems and processes and governance arrangements by Mar 2018 Submission of Q1 Report on implementation of ICT systems & processes 1st quarter (2017/18) report on ICT produced and submitted in Sept 2017 Achieved 23

Annual Output Q2 Target Q2 Actual Sub-programme: Human Resource Management People with Disabilities (PWDs) to comprise at least 2% of staff employed <2% The OPSC has 6 PWDs which translated to 2.4% of the total staff establishment Exceeded Women to comprise at least 50% of staff employed at SMS level 50% There were 23 women out of 44 filled posts at Senior Management Service (SMS) level which translated to 52.3% Quarterly reports on the implementation of Human Resources and Labour Relations Policies submitted to the DG by Mar 2018 Submission of Q1 report to DG Q1 Report submitted to DG in Sept 2017. National Labour Relations Forum Report for the quarter ending Sept 2017 submitted to DPSA in Sept 2017 Achieved 24

Annual Output Q2 Target Q2 Actual Sub-programme: Human Resource Development PAs and workplans submitted by all employees by Aug 2017 Annual performance assessments finalised Annual assessments by Aug 2017 PAs and workplans were submitted in the first quarter Annual Performance Assessment commenced in Jul 2017 Achieved Quarterly reports on the Employee Wellness Programme (EPW) Jul: 1st quarter (2017/18) report to DDG: CS Q1 report submitted in Sep 2017 3 special events and programmes commemorated by Mar 2018 3 special events hosted in line with National Calendar of events 3 events hosted in Jul, Sept and Aug 2017 25

Annual Output Q2 Target Q2 Actual Sub-programme: Human Resource Development Consultations with organised labour on matters of mutual interest held quarterly 2 DBC meetings during Q2 2 DBC meetings held in Jul and Sept 2017 Achieved 5 change management programmes implemented by Mar 2018 2 Engagements on PSC Values by Sept 2017 2 Engagements on PSC Values in Aug and Sept 2017 8 Principles on gender equality programme implemented by Mar 2018 1 Workshop hosted by Aug 2017 The workshop on 8 principles hosted in Aug 2017 26

PROGRAMME 2: Leadership and management practice (LMP)

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PROGRAMME 2: LMP APP TARGETS
Performance Indicator Q2 Performance 50% of grievances received concluded within 30 days (for levels 1-12) and 45 days (for SMS) of receipt of all documentation by Jun 2017 As at 30 Sept 2017, there were 313 cases registered on the two databases (namely, 191 of these cases are reflected on the database for properly referred cases and 122 on the database for not properly referred / no jurisdiction cases.) Of the 313 cases registered, 246 (79%) were concluded (i.e. 138 from the properly referred database and 108 from the not properly referred/ no jurisdiction database) and 67 (21%) were pending Target exceeded though close monitoring of action plans Target exceeded 1 research report on labour relations by 30 Sept 2017 Report on the investigation into the implementation of labour court orders and arbitration awards by departments and implications for labour relations approved in Jul 2017 Achieved 29

PROGRAMME 2: LMP (1) Annual Output Q2 Target Q2 Actual
Sub-programme: Labour Relations Improvement 12 Monthly reports on status of grievances produced 3 monthly reports produced by Oct 2017 Monthly reports for Jun, Jul and Aug produced. Drafting of report for Sept 2017 in progress Achieved 2 technical briefs on departmental grievance resolution compiled by Aug 2017 and Feb 2018 1st Technical Brief approved by Aug 2017 1st Technical Brief approved in Aug 2017 Approved factsheet on trends analysis on grievances by Dec 2017 Data from the two Technical Briefs consolidated Data from two Technical Briefs consolidated 30

Sub-programme: Labour Relations Improvement 3 workshops conducted on PSC Rules for national departments by Mar 2018 1 workshop conducted Three workshops conducted in Sept 2017 Target exceeded due to demand from departments Exceeded 2 communiqués on grievance management produced by Mar 2018 1st issue of the Grievance Management Communique for the financial year submitted to Communications section to place on the website by Oct 2017 1st issue of the Communique approved in Sept 2017 uploaded on the website Achieved 31

Sub-programme: Leadership and Human Resource Reviews Evaluation of the effectiveness of the recruitment and selection system of the Public Service by Oct 2018 Analysis of legislative, policy and procedure frameworks Analysis of legislative, policy and procedure frameworks completed Achieved Draft report on the Evaluation of the Effectiveness of the PMDS for the Public Service by Mar 2018 Analysis of legislative, policy, procedure frameworks and relevant literature Analysis of legislative, policy, procedure frameworks and relevant literature completed Recruitment, retention, career pathing and utilisation of SMS expertise and skills in the Public Service by Sept 2017 Final report approved in Sept 2017 Final Report approved in Aug 2017 and published on the PSC website 32

PROGRAMME 2: LMP (4) Annual Output Q2 Target 2nd Q Actual
Sub-programme: Leadership and Human Resource Reviews Factsheet on compliance with the submission of HoD Performance Agreements by Mar 2018 July: letters/ s sent to departments to request information DPME has produced the factsheet. PSC will develop a comprehensive guide for EAs and HoDs on the key elements of HoD PAs in response to request from Ministerial Implementation Forum for Outcome 12 Not achieved Factsheet on the study to determine factors impeding government departments in achieving 2% of people with disabilities and 50% of women in senior management in the public sector Commence with data collection and analysis Received data from national and provincial departments in Sept 2017 with EC and WC outstanding Capturing and analysis of the available data is underway Achieved 33

Programme 3: Monitoring & evaluation (m&e)

35

Performance Indicator
PROGRAMME 3: M&E APP TARGETS Performance Indicator Q2 Performance 14 institutional assessments and programme evaluation reports produced Annual Target due in Q4: Work on the target will commence in Q3 and will comprise the production of 2 analytical briefs and 12 reports on evaluation of departments against the CVPs 12 participative evaluation reports produced (reports on inspections of service delivery sites) Annual Target Inspections conducted in libraries, hospitals, clinic and district offices and drafting of reports in progress Achieved 36

PROGRAMME 3: M&E (1) Annual Output Q2 Target Q2 Actual
Sub-programme: Governance Monitoring Review of the PSC’s Constitutional Values and Principles Assessment Tool 1 report on the systematic review and development of the CVP assessment tool by Nov 2017 Revised CVP assessment tool Engagement on tool held in Aug 2017. PSC decided on new approach alternating between quantitative and qualitative evaluation in Sept 2017 Not achieved Data Warehouse (DW) Data Management Plan (DMP) produced by Mar 2018 Internal consultative meetings on the developed DMP DMP not yet produced The delay is due to the data warehouse maintenance process which is currently underway 37

Sub-programme: Governance Monitoring Section 196(4)(e) Report produced by Jul 2017 Part B.1 completed Part B1: Activities and advice of the PSC Draft Part A in progress Awaiting verification of outstanding information Not achieved Request from SCOA on performance information on 6 selected departments by Jul 2017 Ad hoc Departmental profile produced in July 2017 Achieved Sub-programme: Service Delivery and Compliance Evaluations 8 Engagements with departments (further roll-out) – national and provincial 2 engagements conducted No engagements conducted 12 engagements corresponding with CVP pilots to be held in Q3 pending the review of CVP assessment tool 38

Sub-programme: Service Delivery and Compliance Evaluations Inspection of the value chain on the availability of learning material at selected schools in respect of: Phase 1: Submission of learner numbers by schools to the DBE assessed by Jun 2017 Phase 2 completed Submission/electronic capturing of learner numbers completed in June 2017 Achieved Phase 2: Ordering text books by schools/Printing workbooks by DBE assessed by Sept 2017 Ordering and printing of textbooks assessed Assessment of ordering and printing of textbooks was conducted in all provinces except for FS due to non-responsiveness of provincial DBE. FS will commence with assessment in October 2017 Not achieved 39

Programme 4: integrity and anti-corruption

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PROGRAMME 4: IAC APP TARGETS (1) Performance Indicator Q2 Performance Sub-programme : Public Administration Investigation 60% of investigations on complaints approved within 3 months from date of receipt of all relevant documentation 65% of early resolution complaints investigated and approved within 45 days from date of receipt of all relevant documentation As at 30 September 2017, there were 179 complaints on the database, of which 109 (61%) were finalised/ closed. 19 (17%) were finalised through investigations, of which 15 (79%) were finalised within 3 months of receipt of all relevant documentation 90 (83%) cases were finalised/closed as early resolution cases, of which 85 (94%) were finalised within 45 days of receipt of all relevant documentation Target exceeded due to close monitoring of cases Exceeded 42

PROGRAMME 4: IAC APP TARGETS (2) Performance Indicator Q2 Performance 75% of NACH cases closed by departments by March 2018 71% (145 of 204) of cases were closed by departments due to peculiar merits of each case Not achieved 80% of NACH cases referred within 21 days of receipt of case report During the 2nd Q, 100% (196) of cases were referred within 21 days Target exceeded due to close monitoring of workflow Exceeded 80% of investigations through early resolution finalised within 45 days from the date of receipt of complaint 100% of cases received were finalised within 45 days from the date of receipt of complaint 43

PROGRAMME 4: IAC (1) Annual Output Q2 Target Q2 Actual
Sub-programme : Public Administration Investigation Report on the investigation and evaluation of the awarding of higher salaries in the national Department of Basic Education by Mar 2018 Data analysis Conduct interviews Obtain and review outstanding information Data analysed and outstanding information identified and requested Interviews conducted Obtained and reviewed outstanding information Achieved Report on the investigation and evaluation of the awarding of higher salaries in the national Department of Home Affairs by Mar 2018 Interview conducted 44

Sub-programme : Public Administration Investigation Approved factsheet on completed disciplinary proceedings on financial misconduct for the 2016/17 financial year by Nov 2017 Consolidate statistics Compile the Provisional Factsheets Statistics Consolidated Provisional Factsheets compiled and submitted for quality assurance Achieved Sub-programme : Professional Ethics Assessment of the implementation of the FDF for the 2016/2017 financial year (overview report) Draft First Chapter of the Overview Report by Sept 2017 The Factsheet on Financial Disclosure Framework for 2016/2017 financial approved in Sept 2017 45

Sub-programme : Professional Ethics 65% of departments providing feedback on NACH cases, presented to the Panel by Mar 2018 65% of departments providing feedback on NACH cases presented to the Panel 71% ( 17 of 24) departments provided feedback on NACH cases which were presented to the Panel Target exceeded due to close monitoring of workflow Exceeded 2 targeted visits by Mar 2018 1 targeted visit conducted 3 targeted visits were conducted in July and Sept 2017 Target exceeded due to low feedback rate and increased demand from departments 15 workshops conducted by Mar 2018 3 workshops on professional ethics conducted 9 workshops conducted Target exceeded due demand from stakeholders 46

Sub-programme : Professional Ethics International Anti-Corruption Day commemorated by Dec 2017 1 preparatory meeting held Preparatory meeting held in Aug 2017 International Anti-Corruption Day commemorated in Sept 2017 Achieved 1 promotion of ethical leadership event held by Mar 2018 2 preparatory meetings held Hosting of event on Ethical Leadership 2 preparatory meetings held in Jul and 28 Aug 2017 Support services provided to resuscitate the National Anti-Corruption Forum (NACF) by Mar 2018 Ad hoc NACF briefings on resuscitating NACF with MPSA held in Sept 2017 47

SECTION B: Q2 REPORT ON IMPLEMENTATION OF AUDIT ACTION PLANS
(PLEASE REFER TO ANNEXURE A)

Q2 REPORT ON IRREGULAR, FRUITLESS & WASTEFUL EXPENDITURE
SECTION C: Q2 REPORT ON IRREGULAR, FRUITLESS & WASTEFUL EXPENDITURE

REPORT ON IRREGULAR, FRUITLESS & WASTEFUL EXPENDITURE
No irregular, fruitless and wasteful expenditure were incurred for the period 01 April- 30 September 2017 50

PSC Website: www.psc.gov.za
National Anti-Corruption Hotline for the Public Service:

2nd QUARTER PERFORMANCE REPORT

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