1. Dartmouth College Amazon Business Project Update
May 2018

2. Background 2015: Discontinued SciQuest
June 2016: Procurement Peer Review
Concerns: Dissatisfaction with available technology; Enablement is a major technology gap
Recommendation: Conduct technology assessment
October 2016: Committee on the Faculty (CoF) Procurement Task Force recommendations
December 2016: eProcurement RFI
Summer 2017: eProcurement white paper – Full Suite, Partial Suite, Buyers, Incremental Approach
Fall 2017: Amazon Business analysis/meetings
Spring 2018: Adding A&S position, 2 year term
TBD: Amazon Business roll out
TBD: Update purchasing rules (e.g. PO requirements)

3. Purchasing Through Amazon Business
Current Advantages
Discounted pricing on selected items
Wide selection
Easy price comparison shopping
Transparent total shipping costs
Free standard shipping – will have institutional Prime account
Ease of purchase using P-Card or Corporate Card
No receipts required for Amazon Business purchases (currently Level III detail issue with Corporate Card)
Future Advantages
Vendor marketplace will grow over time
Hosted Dartmouth contracts (e.g. VWR, Fisher, WB Mason) available on Amazon Business – a one stop shopping experience

4. Next Steps
Resolve outstanding issues regarding Level III detail and the Corporate Card
Determine organizational structure – see next slide
Send out invitations to set up the Dartmouth Amazon Business account to all P-Card and Corporate Card Holders
If the employee already has an Amazon account with their Dartmouth address:
If the individual has not made personal purchases using their Dartmouth , they choose “use existing account”  
If the individual has made personal purchases using their Dartmouth , they choose “create separate account” and change the on their Amazon personal account. This will transfer existing personal account information away from the Dartmouth College address.
Make all Amazon purchases using Amazon Business; use PCard or Corporate Card and follow existing processes to settle those expenses (e.g. OnBase, iExpense)

5. Your Feedback is Needed!
Two options available for User Profiles: Individual or Groups
Benefits of Groups – Group Admins can:
Control who is authorized to order
Establish approval workflow to manage group spending
Run reports of orders associated with the Group
Considerations of Groups
Sharing of P-Card/Corporate Card for purchases (optional)
Maintenance of Group - adding and removing individuals from group
Examples
Example 1: No Groups; Flat structure – each employee is an individual
Example 2: Department to Lab/Group Level
Example 3: Division to Department to Lab/Group Level

6. Flat Structure - Individual Profiles, No Groups
Example 1
Flat Structure - Individual Profiles, No Groups
Prof. Glenn Micalizio
(Chemistry)
Prof. Dale Mierke
(Chemistry)
Assoc. Prof. Jimmy Wu
(Chemistry)
James Almond-Goerlitz,
Dept Admin (Chemistry)
Rita Temple-Brooks
(APFC)
Lisa Ott
(APFC)
Lisa Robinson
(Controller)
Tammy Moffatt
(Proc)
Denise
Conover
(Proc)
Jessica Bernatchy
(Proc)
Walt Kurgas
(Proc)

7. Group Structure – Department Level
Example 2
Group Structure – Department Level
Chemistry
(Prof Glenn Micalizio, Prof Dale Mierke, Assoc Prof Jimmy Wu, etc.)
APFC
(Lisa Ott, Rita Temple Brooks, etc.)
Controller
(Lisa Robinson, etc.)
Procurement
(Tammy Moffatt, Walt Kurgas, Denise Conover, Jessica Bernatchy, etc.)
Group structure – Department to Group/Lab/Team Level
Chemistry
(James Almond-Goerlitz, Administrator)
Assoc. Prof. Jimmy Wu Lab
(Assoc. Prof. Jimmy Wu, Grad students)
Prof. Glenn Micalizio Lab
(Prof. Glenn Micalizio, Grad students)
Prof. Dale Mierke Lab
(Prof. Dale Mierke, Grad students)

8. Example 3 Group Structure – Division to Department to Group/Lab/Team Level
Geisel School of Medicine
Biochemistry & Cell Biology
Lab
Biomedical Data Science
Epidemiology
Microbiology & Immunology