1. Data Pipeline Town Hall May 4th, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline Summer Calendar
Directory
Discipline Interchange
Student End of Year
School Discipline and Attendance
READ
Special Education Discipline
Special Education End of Year
Civil Rights Data Collection (CRDC)
SBD

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week and School Code Changes due May 12th)
RITS
EDIS
Periodic
READ (April 3rd –June 30th)
School Discipline and Attendance (May 3rd – July 12th)
Interchanges
Staff
Student
Special Education IEP
TSDL
Discipline Action Interchange 9

10. Open Data Pipeline Collections
11/12/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Now Open-8/25/2017)
Student End of Year for
Special Education Discipline (Soft Open-8/23/2017)
Special Education End of Year (Soft Open- 10/5/2017)
Coming Soon
CO SAT/PSAT (Opening 5/15/2017-5/24/2017)
CMAS (Opening 5/22/2017-6/1/2017) 10

11. Summer Calendar

12. Summer Calendar
In the months of June, July and August, Town Hall will meet every other Thursday.
Here is the schedule of days we will have Data Pipeline Town Hall.
June 1st, 15th, 29th
July 13th, 27th
August 10th, 24th

13. Directory

14. Directory 4 day school week
4 Day School Week Application
Submit Your Annual Four-Day School Week Application by May 12th.
School districts operating a four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 12.

15. Directory 4 day school week
The following districts have submitted their 4 day school week application for the school year.

16. Directory 4 day school week
0050
BENNETT 29J
0110
SANGRE DE CRISTO RE-22J
0170
DEER TRAIL 26J
0240
PRITCHETT RE-3
0250
SPRINGFIELD RE-4
0260
VILAS RE-5
0270
CAMPO RE-6
0290
LAS ANIMAS RE-1
0310
MC CLAVE RE-2
0500
SALIDA R-32
0520
CHEYENNE COUNTY RE-5
0550
NORTH CONEJOS RE-1J
0560
SANFORD 6J
0640
CENTENNIAL R-1
0740
SIERRA GRANDE R-30
0770
CROWLEY COUNTY RE-1-J
0860
CUSTER COUNTY SCHOOL DISTRICT C-1
0880
DENVER COUNTY 1
0890
DOLORES COUNTY RE NO.2
0930
KIOWA C-2
0940
BIG SANDY 100J
0950
ELBERT 200
0960
AGATE 300
0970
CALHAN RJ-1
1050
ELLICOTT 22
1060
PEYTON 23 JT
1070
HANOVER 28
1120
EDISON 54 JT
1130
MIAMI/YODER 60 JT

17. Directory 4 day school week
1150
FREMONT RE-2
1195
GARFIELD RE-2
1220
GARFIELD 16
1330
GILPIN COUNTY RE-1
1340
WEST GRAND 1-JT
1350
EAST GRAND 2
1380
HINSDALE COUNTY RE 1
1400
LA VETA RE-2
1420
JEFFERSON COUNTY R-1
1430
EADS RE-1
1440
PLAINVIEW RE-2
1460
HI-PLAINS R-23
1500
BURLINGTON RE-6J
1590
PRIMERO REORGANIZED 2
1600
HOEHNE REORGANIZED 3
1620
AGUILAR REORGANIZED 6
1760
KIM REORGANIZED 88
1780
GENOA-HUGO C113
1790
LIMON RE-4J
1810
KARVAL RE-23
1828
VALLEY RE-1
1850
FRENCHMAN RE-3
1980
DE BEQUE 49JT
1990
PLATEAU VALLEY 50
2000
MESA COUNTY VALLEY 51
2010
CREEDE SCHOOL DISTRICT
2505
WELDON VALLEY RE-20(J)
2520
EAST OTERO R-1
2530
ROCKY FORD R-2
2535
MANZANOLA 3J

18. Directory 4 day school week
2560
CHERAW 31
2610
PARK COUNTY RE-2
2660
LAMAR RE-2
2670
HOLLY RE-3
2680
WILEY RE-13 JT
2710
MEEKER RE1
2720
RANGELY RE-4
2750
SARGENT RE-33J
2780
SOUTH ROUTT RE 3
2790
MOUNTAIN VALLEY RE 1
2800
MOFFAT 2
2865
REVERE SCHOOL DISTRICT
3010
CRIPPLE CREEK-VICTOR RE-1
3030
AKRON R-1
3050
OTIS R-3
3060
LONE STAR 101
3120
GREELEY 6
3146
BRIGGSDALE RE-10
3147
PRAIRIE RE-11
3148
PAWNEE RE-12
3200
YUMA 1
3230
LIBERTY J-4
9030
Mountain Boces

19. Discipline Interchange

20. Discipline Interchange
May 8th Reminder to upload discipline events for students with disabilities or report an exempt status.
2017specialeducationdisciplinetimeline
Kristi Gleason

21. Assistance Needed?
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason Collection Lead
Lindsey Heitman
protocol – please include:
District # and Administrative Unit #
Phone number where you may be reached
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Thank you

22. Student End of Year

23. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year Collection is Open. Districts are able to create snapshots using their Student Interchange Data.
Please Visit
The file formats are the same as you used with Student October.
Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

24. Upcoming Training Webinars Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Webinar Dates:
May 1 2:00 – 3:00
May 3 10:00 – 11:00
May 5 9:00 – 10:00
May :00 – 12:00
Login Information:
Call-in number:

25. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Excluded Student errors
There are also new 400 level errors for when a student has been excluded from your snapshot:
SE401
A PK-12 grade student has errors at the interchange level (SSA).
SE402
A grade K-12 student was reported last year with Exit Type=00 in the last detail record, they must be reported this year with a Primary School flag set to 1 in their first SSA record
SE403
A grade K-12 student was reported last year with Exit Type=00 in the last detail record, they must be reported this year with a Pupil Attendance Code between in their first SSA record
SE404
A K-12 student was reported last year with Exit Type=00 in the last detail record, they must have a record in your current year School Association file.
SE405
A PK-12 grade student has errors at the interchange level (DEM).
SE490
A grade K-12 student was reported in Student October and they are not in the student end of year snapshot, but a record exists in the student interchange with a Primary School flag set to 0.
SE491
A grade K-12 student was reported in Student October and they are not in the student end of year snapshot, but a record exists in the student interchange with a Pupil attendance code other than 1-8.
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

26. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Excluded Student errors
There are also two warnings for students that might be excluded by mistake
It’s important that district verify these warnings, as students excluded from snapshots may cause other districts to take unrecovered transfer dropouts!
SE412
A grade PK-12 student was reported in the student school association file with a primary school flag set to zero. Please confirm that this status is approrpiate as the record will not be included in the End of Year snapshot.
SE413
A grade PK-12 student was reported in the student school association file with a pupil attendance code that is not between 01 and 08. Please confirm that this status is appropriate as the record will not be included in the End of Year snapshot.
annual report with the following information:
• Levels of school readiness demonstrated by students enrolled in kindergarten
• Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

27. School Discipline and Attendance (SDA)

28. Identity Management Roles
To have access to the SDA periodic collection, one of the following 3 roles would need to be assigned to you by your Local Access Manager:
If you plan to ‘do it all’ – you will want the SDA~LEA Approver Role
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data

29. 2016-17 Timeline Date Event May 23rd (Tuesday)
May 3rd (Wednesday)
Collection Opens
May 9th (Tuesday)
Webinar Training
May 15th (Monday)
May 23rd (Tuesday)
Attendance Webinar Training
June 22nd (Friday)
Suggested Date for having No Reportable Incidents tab updated
June 9th (Friday)
Suggested Date for having at least 1 file uploaded
June 16th (Friday)
Suggested Date for having all files uploaded
June 23rd (Friday)
Suggested Date for having all files error free
June 30th (Friday)
Suggested Date to have SDA data finalized
July 12th (Wednesday)
Deadline for SDA to be finalized

30. Summary of the 4 SDA Files:
Discipline by Action file
Count of INCIDENTS (Behaviors) per school
Reported by Behavior and Action Taken
1 record per school per behavior type
Discipline by Student Demographic
Count of STUDENTS
Reported by action taken and demographics of the students’ disciplined
1 record per school and student demographic type
Firearm (GFSA) Discipline
Count of Firearm Possessions per school
Reported by action taken for each firearm possession
Attendance Data
Reported by Student Demographic and School

31. What must be Reported in SDA?
All students disciplined during the school year
All student attendance info- count of days and partial days
Include the student and incident:
If the student is disciplined with any of the following (for any behavior):
Classroom Suspension
In-School Suspension
Out of School Suspension
Expelled
Referred to Law Enforcement
If the incident would fit a listed behavior code other than code “12- Other Violation of Code of Conduct” regardless of action taken
Annette Severson

32. Webinar Training Information
Identical trainings will focus on the data collection process and data requirements for SDA:
May 9th (Tuesday) 10 – 11 am
May 15th (Monday) 1 – 2 pm
To join either session:
Call in number:
Annette Severson

33. Data Pipeline Website http://www.cde.state.co.us/datapipeline
11/12/2018
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Overview
Deadlines
File Layouts
Business Rules
Templates
Trainings
Additional Resources
Direct Link:
Contact: Annette Severson or (303)
Annette Severson

34. READ

35. READ Updates
At this time, districts should have completed or are currently working on:
Creating and submitting beginning READ file to ensure correct file layout
Creating and submitting information required for the completion of the READ budget planning survey
Current Defects
None at this time
Recently Corrected Issues

36. READ Resources
READ Collection resources can be found at: ne
Upcoming webinars
Recorded webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard, READ Data Collection Manager
Phone:

37. Special Education Discipline

38. Special Education Discipline
The Snapshot Officially Opened May 3rd – create away!
Snapshot Training
May 16th, 2017
10:00 am – 11:00 am
2:00 pm – 3:00 pm
To join: s/
Call in number:
Kristi Gleason

39. Assistance Needed?
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason Collection Lead
Lindsey Heitman
protocol – please include:
District # and Administrative Unit #
Phone number where you may be reached
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Thank you

40. Special Education End-of-Year

41. Initial Evaluation and Interim Services
Example scenario:
Student transfers from out of state into your AU with an IEP in place
AU chooses to do an initial evaluation on the student and proceed with the full evaluation process
While going through evaluation process, student is receiving interim Special Education services from the AU
What date should be reported in Date of Entry to Special Education?
Normally it should match the “Date IEP Implemented” in path 2 or 3 depending which path student is reported in as required by errors SY278 and SY279
In this scenario, you have 2 choices:
1. Report the date interim services started as the Date of Entry to Sped
This will require an exception request to resolve error SY278 or SY279
Option to use if student was receiving interim services on 12/1
2. Report the actual “Date IEP Implemented” as the Date of Entry to Sped which will result in no errors

42. Where does the Special Education EOY Snapshot extract data from?
IEP Interchange
Child File
Participation File
Student Interchange
Demographic info
Student Profile File
Entry Grade Level
Student School Association File
*a snapshot is a point in time “picture” of your data extracted from the Interchange files
*may begin creating snapshots once the required files are successfully uploaded and as many times as needed
*records with errors at the interchange level will not pull into your level 2 snapshot validations

43. Where to Find Snapshot Errors and Snapshot Records Report
11/12/2018
Where to Find Snapshot Errors and Snapshot Records Report
Click Cognos Reports and then Special Education EOY:
Records with errors at Interchange
Snapshot error details
Snapshot error summary re
snapshot records

44. Where to Find Snapshot Errors and Snapshot Records Report
11/12/2018
Where to Find Snapshot Errors and Snapshot Records Report
Click Cognos Reports and then Special Education EOY:
Records with errors at Interchange
Snapshot error details
Snapshot error summary re
snapshot records

45. Special Education EOY – Upcoming Webinars
Webinar Dates:
Tues May :00 – 12:00 New Respondent Training
Mon May :00 – 3:00 Annual Training Webinar
Wed May 10 2:00 – 4:00 Annual Training Webinar (5/8 repeat)
Login Information:
Call-in number:
* s will be sent with more information prior to webinars!

46. Special Education EOY - Resources
11/12/2018
Special Education EOY - Resources
Data Pipeline Documentation Website Home – Snapshots – Special Education End-of-Year

47. Special Education EOY: Questions?
Special Education EOY contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s.  47

48. Civil Rights Data Collection (CRDC)

49. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
GOOD NEWS! Extended deadline is Friday, May 12, 2017
Colorado Progress
119 certified
13 100% complete (have not certified)
24 over 90% complete
AWS (Advance Website)
Partner Support: (855) or
Jan Rose Petro

50. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CDE provided files to CRDC contacts to correct errors
Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only)
Section VII: Student Discipline  -  LEP counts
Files were sent securely through SFTP
LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes
Jan Rose Petro

51. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
CRDC contacts are
CEREBRAL!!!
(and PATIENT!)
THANK YOU!!!
Jan Rose Petro

52. CRDC Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 52

53. SBD

54. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Review Timeline*
Assessment
Dates 1
ACCESS for ELLs
03/16-03/29 2
CO SAT/PSAT 10†
05/15-05/24 3
CMAS
Science/social studies
CoAlt science/social studies
ELA/math (PARCC)
CSLA
05/22-06/01 4
CoAlt: English Language Arts and Mathematics (DLM)
06/19-06/27
*DACs and data respondents will receive updates about collections as needed.
†Will count for accountability reporting beginning in 2017
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

55. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Manual & Webinar
Assessment Unit homepage ↓
Trainings
Data Trainings
SBD Manual
SBD Webinar
*SBD manual page 2*
Assessment ∙ Melissa Mincic ∙ or

56. Data Pipeline Assessment Collections User Roles
Description
LEA viewer
Can only view data and reports
LEA user
Can view data and reports
Can download, edit, and upload data
LEA approver
Can approve data†
*Assigned by Local Access Manager (LAM). Individuals may be assigned roles in
several or all SBD collections but may only have one user role per collection.
†Districts can ensure that SBD data have been submitted using the Status
Dashboard tab in Data Pipeline.
*SBD manual page 6*
Assessment ∙ Melissa Mincic ∙ or

57. File Extract Download Options
Extract Type
SBD Extract = Vendor file (pre-ID data)
SBD Student and CDE continuous extract = File updated with Data Pipeline Student Interchange data PLUS CDE calculated values for accountability fields
Continuously in District
Continuously in School
Date First Enrolled in U.S.
*SBD manual page 14*
Assessment ∙ Melissa Mincic ∙ or

58. Accountability Comparison Reports
CDE providing calculated values for accountability fields
Continuously in District
Continuously in School
Date First Enrolled in U.S.
Assessment ∙ Melissa Mincic ∙ or

59. Student Location Report
*SBD manual page 32*
Assessment ∙ Melissa Mincic ∙ or

60. What’s New for the SAT/PSAT Collection
SBD file layout:
Fields removed from collection
SAT HS Code
Comprehensive Race Category
Continuous in Colorado
Fields added to collection
Test
Individual race fields
Gifted and Talented field
CDE providing optional calculated values
Continuously in District
Continuously in School
Title 1
Not Tested Code
Date First Enrolled in U.S.
Newcomer to U.S. – Did Not Test ELA
*SBD manual page 40*
Assessment ∙ Melissa Mincic ∙ or

61. Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281
SBD Reviews Contacts
Melissa Mincic
SBDs
ACCESS for ELLs
CMAS
DLM
Shangte Shen
SBD
CO PSAT 10/CO SAT
*SBD manual page 34*
Assessment ∙ Melissa Mincic ∙ or

62. Thank you for joining us today!
Next Town Hall:
Thursday, May 11th, a.m.-10 a.m.