2. Discuss common features of most software applications.
Discuss word processors and word processing features.
Describe spreadsheets and spreadsheet features.
Discuss database management systems and database management features.

3. Describe presentation graphics and presentation graphics features.
Discuss integrated packages.
Describe software suites including office suites, cloud suites, specialized suites, and utility suites.

4. Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer.
Competent end users need to understand the capabilities of basic application software including:
Word processors
Spreadsheets
Database management systems
Presentation programs

5. Application software is end user software that is used to accomplish a variety of tasks
Two categories
Basic applications (focus of this chapter)
Specialized applications
Two kinds of software (as discussed in Chapter 1)
System software (Key Term) – works with end users, application software, and computer hardware to handle the majority of technical details
Application Software (Key Term) – is end user software that is used to accomplish a variety of tasks
Two categories of Application Software
Basic Applications (Key Term) – focus of this chapter
Specialized Applications (Key Term) – focus of next chapter

6. Graphical User Interface (GUI)
Menus
Toolbars
Dialog Boxes
Icons
Windows

7. Office 2010 is the latest version of Microsoft Office
Ribbons
Tabs
Galleries
Microsoft Office 2010 is the newest version of Microsoft Office
User Interface design includes:
Ribbons (Key Term) – replace menus and toolbars by organizing commonly used commands into a set of tabs
Contextual Tabs (Key Term) – tabs that appear automatically when needed and anticipate the next operations to be performed by the user
Galleries (Key Term) – simplify the process of making a selection from a list of alternatives.

8. Allows your voice to control application software
Use your voice along with your mouse and keyboard
Train the software
Control a program
Dictate a document

9. Used to create text-based documents
Memos, letters, and faxes
Newsletters, manuals, and brochures
Word processing programs
Microsoft Word
Corel WordPerfect
Apple Pages
One of the most flexible and widely used software tools
One of the first programs used by PC end-users
Used by most end-users

10. Word Wrap Editing Formatting Thesaurus Find and Replace
Spelling and grammar checkers
Formatting
Font and font sizing
Character effects
Bulleted and numbered lists
Word wrap (Key term)
automatically moves text to new line when prior line is full
Enter overrides and starts new line
Editing (Key Term)
Thesaurus (Key Term) – provides synonyms, antonyms, and related words for a selected word or phrase
Find and Replace (Key Term) – quickly locate and replace selected words
Spelling checker (Key Term) - Incorrect spelling is identified and alternatives offered
Grammar checker (Key Term) - Identifies poor grammar and makes suggestions
Formatting (Key Term)
Font (Key Term) – design of the characters
Font Size (Key Term) – the height of a character
Character Effects (Key Term) – enhance the appearance of a character and include bold, italic, shadows, and colors
Bulleted and number lists (Key Terms) – make a sequence of topics stand out for easy reading

11. Creating a Flyer
Creating a Report

12. Programs that organize, analyze, and graph numeric data
Spreadsheet programs
Microsoft Excel
Corel Quattro Pro
Apple iWork's Numbers
Analyzes and graphs numeric data such as budgets and financial reports
Electronic spreadsheet used to organize, manipulate and graph data; also known as worksheets (Key Term)
Consist of grid of numbered rows (Key Term) and columns (Key Term)

13. Spreadsheet Features Workbook vs. worksheet Formulas Range
Analytical graphs or charts
Recalculation
What-if Analysis
Formulas (Key Term) are calculations user creates
Data changes in the spreadsheet will cause all related formulas to update which is referred to as recalculation (Key Term)
Range – series of cells
Graphs – visual representations of data
What-if Analysis (Key Term)
Allows user to create different scenarios for different results
Probably one of the most powerful tools of spreadsheet

14. Spreadsheet Features
Functions
Prewritten formulas

15. Creating a Sales Forecast
Creating a Chart
Analyzing Your Data

16. A collection of related data Electronic equivalent of a file cabinet
Comprised of tables, queries, forms, and reports
Microsoft Access is the most popular desktop database management software
Establishes a structure for data storage, usually relational – using related tables, so related data can be easily retrieved; also known as DBMS (database management systems)
Emphasize the structure of the database – the smallest to largest part of DBMS
Relate to telephone book (yellow and white pages represent tables; entries in each represent fields)
Parts catalog
Flight schedules
Locate and display - ability to quickly locate records based on various criteria
Can edit, retrieve, and display in different formats (reports or forms (Key Term))

17. Relational Table Query Form Report Record Field
Relational databases (Key Term) are the most widely used database structure
Relational databases organize data into related tables. Each table is made up of rows called records and columns called fields (Key Term).
Tables can be linked by a key field, one that is common to both the tables.
Table - made up of rows (records) and columns (fields)
Query - question or request for specific data
Form – used enter and edit records
Report – preview and print data from one or more tables

18. Creating a Database
Creating a Query

19. Presentation programs
Programs that combine a variety of visual objects to create visually interesting presentations
Presentation programs
Microsoft PowerPoint
Corel Presentations
Apple Keynote
Creates interesting and professional presentation
Features
Slides (Key Term)
Wizards
Color schemes
Slide layouts
Special effects
Design templates (Key Term)

20. Slides or pages Design templates Content templates Animations
Transitions
Master slide
Each page is a slide.
Professionally designed templates, color schemes, and styles
Animations add action and/or sound effects to text and graphics.
Transitions – defines how one slide moves to the next slide.

21. Creating a Presentation
Updating a Presentation

22. A single program that provides the functionality of a word processor, spreadsheet, database, and more
Advantages
cost and simplicity
Disadvantages
limited functions

23. Productivity suites or office software suite
Collection of separate application programs bundled together and sold as a group
Productivity suites or office software suite
Microsoft Office
Cloud suites or online office suites
Google Docs, Office365
Specialized suites
Utility suites
Norton Internet Security suite
A collection of separate applications bundled and sold as a group that share information between applications
Less expensive than individual applications; but more expensive than integrated packages

24. Earning potential of $25,000 to $50,500 annually
Computer trainers instruct new users on the latest software or hardware
Attributes
Good communication skills
Teaching experience
Detail oriented
IT Experience
Comfortable speaking to groups
Earning potential of $25,000 to $50,500 annually

25. Agents will help write papers, pay bills, and shop on the Internet
Intelligent programs that can understand your needs and act to fulfill them.
Currently primitive agents exist, but next generation agents may provide the most efficient way to locate information on the Web
Clippy was removed from Microsoft Word in However the programming used by Clippy is still in place and works quietly behind the scenes to help resolve many technical issues. Many computer scientists believe that Clippy was just ahead of its time and that agents like Clippy are necessary and the next logical step in the use of computer and application programs.

26. Explain the difference between general-purpose and special-purpose applications. Also discuss the common features of application programs, including those with traditional and ribbon graphical user interfaces.
Define word processors and discuss their basic, editing, and formatting features.
Discuss spreadsheets and define workbook files, worksheets, cells, text entries, formulas, functions, ranges, graphs, recalculation, and what-if analysis.
Have students turn to the end of Chapter 3 in their textbooks to view the same “Open-Ended” questions/statements

27. What are databases and database management systems
What are databases and database management systems? Define relational databases, tables, sorting, filtering, querying, forms, and reports.
What are presentation programs and what are they used for? Define slides, design templates, content templates, animation, and transitions.
What is the difference between integrated packages and software suites? Discuss productivity, cloud, and specialized suites.
Have students turn to the end of Chapter 3 in their textbooks to view the same “Open-Ended” questions/statements