1. SCTE•ISBE HQ Presenter: Robin Fenton March 1, 2018
2:00 pm – 3:00 pm ET

2. Learn more about running a chapter
SCTE•ISBE HQ
What is HQ?
Goals for today:
Learn more about running a chapter
Learn a different presentation technique for webinars.

3. Question 1
Chapter Leaders can be reimbursed for budgeted/chapter approved expenses if they have a…
Receipt
I owe you

4. Reimbursed Expenses
Receipt
You must have a receipt before signing a check for reimbursement. This includes your cable-tec game winners. Do Not hand individuals a check, if they can’t provide a receipt for the expense.

5. Chapter’s main purpose is to… Technical Training Networking
Question 2
Chapter’s main purpose is to…
Technical Training
Networking
Leadership Opportunities

6. Technical Training Hold 30 hours of technical training per year
Chapter Purpose
Technical Training
Hold 30 hours of technical training per year
Cable-tec Games
Vendor Days
Technical Sessions
Certification Testing
Meeting Announcement
Attendance

7. Which of the following is an accurate statement about SCTE?
Question 3
Which of the following is an accurate statement about SCTE?
SCTE is a 501c3 and liability insurance is covered by the chapter
SCTE is a 501©6 and liability insurance is covered by the chapter
SCTE is a 501©6 and liability insurance is covered by SCTE

8. SCTE is a 501©6 and liability insurance is covered by SCTE
Financials
Tax Status – 501(c)6
Each Chapter is under our IRS Tax ID
Your Chapter Financials are reported to the IRS (Form 990)
Legal
Your chapter and board members are covered under our liability insurance however board members have a responsibility to the chapter and the entire society (SCTE) as a whole.

9. SCTE is a 501©6 and liability insurance is covered by SCTE
Legal – The chapter shall comply with all federal, state and local laws, rules and regulations governing chapter operations. Also, the chapter shall comply with all applicable policies and reporting requirements to Headquarters in order for SCTE to maintain its tax exempt status.
Liabilities – Except in cases of fraud or acts of bad faith, the directors and officers of this organization shall not be held personally responsible for debts, obligations, or liabilities of the organization or for their actions on behalf of the organization.

10. Funds used to accomplish SCTE Mission
Question 4
Which of the following is not a fiduciary responsibility of a chapter leader?
Funds used to accomplish SCTE Mission
Opening a Credit Card for the chapter
Keep accurate financial records

11. DO NOT OPEN A CREDIT CARD FOR THE CHAPTER
Fiduciary Responsibility
DO NOT OPEN A CREDIT CARD FOR THE CHAPTER
Funds used to accomplish SCTE Mission
Keep accurate financial records
Enforce financial internal controls
Follow policies, procedures & bylaws
Safeguard funds
Keep chapter board informed
Whistleblower policy

12. Who is responsible for safeguarding the chapter funds? Treasurer
Question 5
Who is responsible for safeguarding the chapter funds?
Treasurer
Executive Board
Officers and Board Members

13. Double Secret Probation Conditional Status Probation Status
Question 6
What Status is a Chapter put on if they don’t meet their yearly requirements?
Double Secret Probation
Conditional Status
Probation Status

14. Non-Compliance
Conditional Status
Chapters that are non-compliant are eligible for conditional status. The NCLB subcommittee and Chapter Support Committee will determine whether they are added to NCLB, Conditional Status or a combination of the two.
Once added to conditional status there are three levels of status before being disbanded as a chapter.

15. How many board meetings is the chapter required per year? 4 6 8
Question 7
How many board meetings is the chapter required per year? 4 6 8

16. Robert’s Rules in Plain English
Fiduciary Responsibility
4 Board Meetings Per Year
These meetings need to have…
Quorum present
Financial review
Robert’s Rules in Plain English by
Doris Zimmerman

17. Which of the following is an unacceptable way to submit minutes?
Question 8
Which of the following is an unacceptable way to submit minutes?
Fax in a napkin
Pigeon Carrier

18. Question 9
Which of the following every chapter is required to complete on a yearly basis?
Elections
Vendor Day
New Members

19. Elections Keys to holding an election: Call for Nominations
Board Election
Elections
Keys to holding an election:
Call for Nominations
Know the Number of Board Members up for election
Run an election if needed
Nominations are mandatory/elections are optional

20. If your chapter is looking for a speaker, you go to the?
Question 10
If your chapter is looking for a speaker, you go to the?
SCTE•ISBE Events Calendar
Speaker Resource Finder
Archived SCTE•ISBE LiveLearning Sessions

21. Speaker Resource Finder
Technical Training
Speaker Resource Finder
A list of chapter speakers since 2015 is available on the SCTE website.
Chapter Officer Resource section of the website contains over 90 different tools and templates to assist in running the local chapter

22. What is a roadmap for your chapter success? Chaplist CORe
Question 11
What is a roadmap for your chapter success?
Chaplist
CORe
Awards & Compliance Matrix

23. Awards & Compliance Matrix
Chapter Roadmap
Awards & Compliance Matrix
Results
More active chapters
Better chapter/staff communication
Creates goal-oriented results for chapters
Creates opportunities to drive SCTE•ISBE mission on a local level
Annual roadmap and guidelines for creating a healthy chapter
Periodic Progress Reports helps measure success
Reports go out April, June, August, October and December.

24. Who can take minutes for your chapter? Secretary
Question 12
Who can take minutes for your chapter?
Secretary
Secretary or Board Member
Anyone

25. Volunteer
Anyone

26. Thank You!