1. Analyze Spending Chain Procedures (Misc. Pay Non-PPA)
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY 1

2. Terminal Learning Objective
Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD). 2

3. Miscellaneous Pay Non-PPA
Contract Types
Standard Procurement System (SPS) T-Codes
Miscellaneous Pay PPA
T-Codes
Miscellaneous Pay Non-PPA
T-Codes
ME51N
ME21N (Auto-Created)
MIGO
MIRO
ME51N – Create Purchase Requisition
ME21N – Create a Purchase Order
ML81N – Services Entry Sheet
MIRO- Create IR
ME5A – PR list Display
FB02 - Invoice/Block
ME23N – View Status
FB02- Unblock IR
MIR4 – View/Display
MR8M – Cancel/Reverse Invoice
F-44- Clear vendor Header
FMY1 – Pre-Commit Document
FMZ1 – Create Funds Commitment Document
FB60 – Enter Invoice
FB03 – View Invoice
FB02 – File Attach
FB02 – Invoice Block 3

4. Miscellaneous Pay Not Subject to the Prompt Payment Act4

5. Miscellaneous Pay Examples (Non-PPA)
Code 1 (TRNG) – Training / Educational Expenses (Non-Contract)
Code 2 (VETE) – Veterinary Services
Code 3 (MISV) – Miscellaneous Pay - Vendor
Code 4 (RENE) – Lease and Rental Agreements
Code 5 (REUE) – Utility and Reconnection Fees
Code 6 (NTSE) – Non-Temporary Storage
Code 7 (CCAE) Civilian Clothing Allowance
Code 8 (GIFE) – Training / Educational Expenses (Non-Contract) 5

6. Misc. Pay Non PPA Rhythm 6

7. Miscellaneous Pay Non-PPA (What is it?)
A valid obligation of the Army containing one or more of the following attributes:
- Payments for non-recurring, non-contractual purchases
Ex. Payments for morale, welfare, and recreation functions when use of the Government Purchase Card (GPC) is not feasible
- Payment per special authoritative arrangements other than formal contracting agreement
Ex. Military services directives that are based on acts and executive orders
- Payments and funding made by other federal agencies under special authority that necessitates special billing/reimbursement conditions
Ex. Fees paid by the Department of Justice (DOJ) or per instruction from the DOJ
Legal Fees 7

8. Miscellaneous Pay Non-PPA (Expense Types)
Payments to Federal Government Employees/Military Members
Primarily authorized when government employee/military member (active, reserve, and National Guard) need to be reimbursed for legitimate expenses incurred as part of their official duties (Observer/Controller, Quality Assurance, etc.)
Payments to Non-Federal Entities
State and local government, business, non-profit organizations, private schools, not-for-profit hospitals, and government owned corporations
Includes payments to individuals outside the government 8

9. Miscellaneous Pay Non-PPA (Role)
The Miscellaneous Pay Approver is a restricted role that requires users to have completed and submitted an updated version of Form 577 to EDA prior to being approved for the role in GRC.  
The Miscellaneous Pay Approver role is now available for selection in GRC for Wave 8a organizations. GRC Approvers should immediately begin identifying users and creating GRC requests for users who require the Miscellaneous Pay Approver role. 9

10. Miscellaneous Pay Non-PPA (Funds Commitment Document)
Funds Commitment Documents:
Are used primarily for government employees / military personnel and in some cases, utilities.
Commit AND Obligate Funds
Are NOT Subject to the Prompt Payment Act
Do NOT require a goods receipt
Invoices are done by the Army 10

11. Miscellaneous Pay Non-PPA (Funds Commitment Document)
Funds Pre-commitment Docs are entered in GFEBS using the T-code FMY1
Funds Commitment Docs are entered in GFEBS using the T-code FMZ1
Terms should not be less than 7 days
In case of emergency, coordination with DFAS must be made in order to pay earlier
The document type F9 is used for miscellaneous payments
The reference field in the Header section should be populated with the external reference document number, ie, TANUM, payroll number, etc. 11

12. Create Commitment / Obligation Doc.12

13. Create Funds Commitment / Obligation Document (FMZ1)13

14. Create Funds Commitment / Obligation Document (FMZ1)
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 14

15. Check on Learning
Q. What is the ‘F’ code for the Misc.-Pay Document type? F7
F11 F5 A.
Q. What is the T-code for the Funds Pre-Commitment Document?
Q. T/F: Funds Commitment Documents (Non-PPA) REQUIRE a Goods Receipt? F9 15

16. Summary: Create Commitment / Obligation Doc16

17. Create and Post an FB60 Invoice17

18. Create Invoice Doc. 18

19. Create and Post a Vendor Invoice FB60
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 19

20. Check on Learning
Q. What ‘Document Type’ is necessary to process this FB60 Transaction?
SPS PR
MIPR
Reimbursable
Misc. Pay (MP) A.
Q. The Commitment and Obligation document number goes in the ______ / _______ column.
Q. T/F: The Invoice Receipt Date is the ORIGINAL creation date of the invoice? 20

21. Summary: Create / Post Invoice21

22. View Invoice Status 22

23. FB03 – View Vendor Invoice Status
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 23

24. Create File Attachment (Manual Invoice)24

25. File Attachment Examples
DD577 25

26. Create Attachment for Invoice26

27. Create Invoice Attachment FB02
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 27

28. Check on Learning
Q. T/F: FB02 is the sole T-code for uploading attachments to an Invoice? A. 28

29. Summary: Create Invoice Attachment29

30. Block Invoice Attachment FB02
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 30

31. Check on Learning
Q. What do the ‘Payment Terms’ default to on the Invoice in question?
Net 20 B.
Net 40
NPR (No Payment Required)
Net 30 (ZO30) 31

32. Summary: Block Invoice Attachment32

33. Process Complete 33

34. Miscellaneous Pay Non-PPA
Contract Types
Standard Procurement System (SPS) T-Codes
Miscellaneous Pay PPA
T-Codes
Miscellaneous Pay Non-PPA
T-Codes
ME51N
ME21N (Auto-Created)
MIGO
MIRO
ME51N – Create Purchase Requisition
ME21N – Create a Purchase Order
ML81N – Services Entry Sheet
MIRO- Create IR
ME5A – PR list Display
FB02 - Invoice/Block
ME23N – View Status
FB02- Unblock IR
MIR4 – View/Display
MR8M – Cancel/Reverse Invoice
F-44- Clear vendor Header
FMY1 – Pre-Commit Document
FMZ1 – Create Funds Commitment Document
FB60 – Enter Invoice
FB03 – View Invoice
FB02 – File Attach
FB02 – Invoice Block 34

35. Summary: Misc. Pay Non-PPA35

36. TLO Summary Action: Analyze Spending Chain Procedures
Conditions: Mid-grade FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercise, personal experience, handouts, and discussion with an awareness of the Operational Environment (OE) variables and actors.
Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with processing applicable Accounts Payable documents while adhering to system procedures while maintaining Separation of Duties (SOD). 36