1. Time & Project Management Basics
College of the Canyons Management Academy 2017
Leslie Carr
Theresa Zuzevich

2. Agenda Overview Tips & Resources from Leslie & Theresa
Group Activity 1
Group Activity 2

3. Definition
A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources.
Project management, then, is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

4. Definition
Time Management is the process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.

6. Project Management
Project management includes developing a project plan, which involves: 
Defining and confirming the project goals and objectives
How they will be achieved
Identifying tasks and quantifying the resources needed
Determining budgets and timelines for completion
Managing the implementation of the project plan
Operating regular 'controls' to ensure that there is accurate and objective information on 'performance' relative to the plan
Mechanisms to implement recovery actions where necessary

7. Daily Projects – Prioritize Your Work
Make a “to do” list and review it at the beginning and end of each day.
Prepare ahead of time for upcoming meetings and project milestones
Review your materials and be prepared to either lead or participate
Send meeting agenda and any other relevant, supporting materials

8. Daily Projects - Prioritize Your Own Work
Create a master calendar of projects, meetings, events, travel etc. and review it often.
Use your Outlook calendar to schedule prep time, project work time, and time to analyze the project’s progress and “course correct” if necessary.

9. Work backwards to develop a timeline
Helpful Tips
Work backwards to develop a timeline
Break project into smaller tasks

10. Daily Projects - Prioritize Your Own Work
BE ORGANIZED!

11. Time Management Skills

12. What is the most challenging project you have worked on?
Small Group Activity 1
What is the most challenging project you have worked on?
What was your role?
What made it challenging?
How did you address the challenge?
Did the project have a successful outcome?
Looking back, would you have done anything differently?

13. Helpful Tips from Leslie & Theresa

14. Communicate, communicate, communicate!
Helpful Tips
Communicate, communicate, communicate!
Confirm, confirm again, and then confirm again all project details
Put in writing what you expect from your team and WHEN you expect it
Ask clarifying questions
Follow up

15. Helpful Tips Prioritize
Daily
Weekly
Monthly
Review your To-Do list often and revise as necessary

16. Useful Templates
LEAP Checklist
New Employee Orientation
Grant Checklist

17. AVOID ANALYSIS PARALYSIS!!!
Small Group Activity 2
Prioritizing a Day in the Life at COC
AVOID ANALYSIS PARALYSIS!!!

18. Tips from YOU!
What are some tips, tools or strategies you use to manage projects and prioritize your time?

19. In Closing
Be organized
Confirm details
Communicate
Follow up