1. Data Pipeline Town Hall April 14th, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/12/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Identity Management
Discipline
Special Education End of Year
READ Collection
School Discipline and Attendance (SDA)
Student End of Year
Confirmation of Attendance/Document Request
Directory
Student Biographical Data
CDE Data Collections Regional Tour
Data Pipeline Users Group

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
4 Day School Week
School Code Changes
RITS
EDIS
Periodic 9

10. Open Data Pipeline Collections
11/12/2018
Open Data Pipeline Collections
Snapshots
Student End of Year (Soft Open)
Teacher Student Data Link
READ
Special Education Discipline
Coming Soon 10

11. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 11

12. Identity Management 12

13. (Students with Disabilities Uploaded by Districts)
Discipline
(Students with Disabilities
Uploaded by Districts) 13

14. DISCIPLINE (students with disabilities)
Discipline Interchange is O P E N OPEN! Thank you to the early submitters! Remember the Early Bird Gets the Worm 14

15. DISCIPLINE (students with disabilities)
Folks with the DIS and SPI roles received an important Monday about discipline including
About the Collection
Roles and Responsibilities
Identity Management
Documentation
What’s New for
Tips/Hints
Timeline
Trainings
Technical Assistance 15

16. DISCIPLINE (students with disabilities) About the collection
IDEA requires that states report the number of children with disability by
Disability
Race
Gender
ELL Status
Who were subject to:
Unilateral Removal by School Personnel for one of the following reasons
Drug
Weapons
Serious Bodily Injury
Removal based on a Hearing Officer Determination regarding likely injury
Suspension
In-School and Out-of-School totaling less than 10 school days and totaling more than 10 school days
Expulsion
With and without education services 16

17. DISCIPLINE (students with disabilities) Roles and Responsibilities
DISTRICTS Responsible for uploading the Discipline Action Interchange file containing discipline data for students with a disability.
ADMINSITRATIVE UNITS Responsible for the timely and valid reporting of the discipline data for students with disabilities.
SPECIAL EDUCATION DIRECTORS: Responsible for the overall collection. Should be working with Superintendents and other school personnel to ensure accurate discipline reporting for students with disabilities. 17

18. DISCIPLINE (students with disabilities) Identity Management
DISTRICTS
In order to upload the “Discipline” Action interchange file to the Data Pipeline website district respondent will first need the DIS role assigned by the district Local Access Manager (LAM) in the Colorado Department of Education Identity Management System (IdM). 
ADMINSITRATIVE UNITS
In order for the Administrative Unit to oversee the Special Education Discipline Data Collection functions the respondent will first need the SPI role assigned by the Administrative Unit Local Access Manager (LAM) in the Colorado Department of Education Identity Management System (IdM) 18

19. DISCIPLINE (students with disabilities) Exempt Districts
Development is working on a requested mechanism in the system that districts will be able to access to notify CDE they are exempt. This information in turn will be included in the District Activity Report the Administrative Unit accesses for the status of interchange uploads and errors.
We are currently testing this in our test environment. As soon as the testing has concluded we will let districts know the process so you can update the information on line.
Once the process is in place, districts without discipline events for students with disabilities will be letting CDE know this information via the data pipeline. 19

20. DISCIPLINE (students with disabilities) Interchange Documentation
File Layout and Definitions
Modified to include clarification around the reporting of School Days vs Calendar Days
Updated Administrative Unit field requirement
Be sure to read the File Layouts and Definitions closely for guidance on how to report various different types of discipline events applicable to this collection.
How to load the Discipline file in Data Pipeline 20

21. DISCIPLINE (students with disabilities) What’s New for 2015-2016
Incident File
Eliminated
Action File
Added “Date of Incident”
Removed:
Habitually Disruptive Student
Referred to Alternative School or Program 21

22. DISCIPLINE (students with disabilities) Timeline
DISTRICT RESPONSIBILITY
Discipline Interchange file may be uploaded to the Data Pipeline.
ADMINISTRATIVE UNIT RESPONSIBILITY
Special Education Discipline Data Collection Snapshot Available.
INTERCHANGE FILES MUST BE UPLOADED
Discipline, Student, IEP 22

23. DISCIPLINE (students with disabilities) Tips/Hints
Report a valid Administrative Unit code
Either a Discipline or a Removal is reported not both
Special Education Flag will always equal 1
Incident Date and School must align with enrollment data
Whether a student receives services is collected for Expulsions only
Unilateral Removals by School Personnel is the only discipline event where Reason is required
The Secret word is????????? 23

24. DISCIPLINE (students with disabilities) Secret Word
Oscar the Grouch A
Snuffleupagus B
Grover C 24

25. C 25

26. DISCIPLINE (students with disabilities) OSEP Partner Support
We’ve had some questions come up recently in regard to the collection now that we’ve added Incident and Action with the new reporting system.
We’ve asked OSEP Partner Support to provide guidance on the following:
What is meant by “student with disabilities”?
Is that meaning applicable to all discipline events: suspensions, expulsions, removals?
Should district only be reporting the removal days when they were identified as students with disabilities? Or from the time of the start of the action until the end of the removal if they were ever reported as a student with disabilities during the removal? 26

27. DISCIPLINE (students with disabilities) Interchange Training
Put this place holder in your calendar – More Information to follow once URL is determined Please plan to join me on April 26th at 1-2 (up to 100 participants) 27

28. DISCIPLINE (students with disabilities) Technical Assistance
Remember to include the Administrative Unit and District Number, Collection, and Subject. If you are getting a specific error or have an issue with a particular report provide the business rule or report name. with technical issues and copy the team. Just a phone call away Kristi 28

29. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 29

30. Special Education End of Year30

31. Special Education EOY: Training Webinar
Tuesday May17 from 2:15 – 4:00 (slides sent out one week prior to go over) webinar will consist of examples (coding scenarios) and Q&A.
More info coming soon 31

32. Special Education EOY: Timeline
May
Monday May 2- snapshot opens
June
No deadlines – uploading files, creating snapshots, clearing errors
July
July 7- Interchange errors cleared and at least one Snapshot created

33. Detained at Detention Center in AU
Who to Report AU
Served
Evaluated
Detained at Detention Center in AU 33

34. Special Education EOY: Reporting Rule of Thumb
11/12/2018
Special Education EOY: Reporting Rule of Thumb
*Only report INITIAL referrals/evaluations*
*Report Path 1 children in school year they were evaluated
*Report Path 2 and 3 students in school year the IEP was implemented
Includes ages 0-3 evaluated for Part C
Path 1
Includes ages referred from Part C to Part B services
Path 2
Includes ages referred to Part B services
Path 3 19

35. What Path to Report in?
What services is the student being evaluated for?
Part C Services
Part B Services
It is possible a student will be reported in more than one path.
Was the student receiving Part C services immediately prior to this Part B evaluation?
Yes No
This chart is also posted on the Data Pipeline website. It is a good chart to have handy while working on the collection to help you decide what Path a student should be reported in.
Path 1
Students in this Path are 0 to 3 years old.
Path 2
Students in this Path are 2.5 but not yet 4 years old.
Path 3
Students in this Path are 2.5 to 21 years old.

36. Special Education EOY Resource Page36

37. Special Education EOY – What’s New?
SY260: WARNING - Possible Duplicate, this student is also reported as in attendance (not exited) at another AU/SOP. Please verify your records for this student. If your data is reported accurately you may disregard this warning. Error message will list other AU reporting the student this year.
Special Education EOY Contact List (under Cognos Reports) new
Date Child Referred to Part C System [path 2]
Date field no longer required and may be zero-filled
business rules checking this field have been deactivated 37

38. Special Education EOY: Questions?
Special Education EOY Contact Information
Lindsey Heitman –
Kristi Gleason –
Orla Bolger –
*Please remember to include your AU #, Error code #, and phone number in all s. Thanks. 38

39. READ Collection 39

40. READ Data Collection Purpose: Criteria:
The purpose of the READ collection is to determine per-pupil funding for students who are identified as having a significant reading deficiency at the end of the school year
Criteria:
Create and submit records for all students who:
Are in K-3rd grade enrolled at the time of data submission AND
4-12th grade students who are included in the READ cohort from any district
For the school year you will include all K-3 students enrolled on the date of submission and 4-6 grade cohort students 40

41. 2015-16 READ Data Element Updates
11/12/2018
READ Data Element Updates
How do identify your cohort students:
1. Run the Extract Report in COGNOS – “Student extract of 4-12 graders with a significant reading deficiency in the prior year”
2. Run this report for the current school year ( ). Districts will be able to download an excel file pre-loaded with all READ fields for 4-12 graders except for the READ Plan field.
3. Districts must add the value for READ Plan ( 0 or 1) to indicate if the cohort student remains in the cohort or if they have exited from the cohort based on READ Plan ( 0 – No or 1 – Yes)
4. Districts will then remove the Entry Grade Level column and copy and paste this information into their READ file before submitting data
IMPORTANT: Districts must ensure that the student interchange is updated prior to running this report
This report now includes grade level!
For your 4-6th grade cohort students, you are only reporting the 4-6th grade students that appear in your cohort. NOT all of the 4-6 grade students who are enrolled. 41

42. Tips/Updates Current Defects Recently Corrected Issues
The Student Extract of 4-12th Graders with a Significant Reading Deficiency in the Prior Year report in Cognos is not pulling correctly for the school year.
Recently Corrected Issues
RD216 has been changed to a warning instead of an error in the business rules
If READ Status = ‘2’ then at least one READ Plan support field (full-day kindergarten, summer school, tutoring or other) must = ‘1’ (yes)
Link to view the recorded webinar from 3/31 has been updated 42

43. READ Collection Key Dates
11/12/2018
READ Collection Key Dates
April 1: READ collection opens
May 15: All districts create and submit beginning READ file to ensure correct file layout
June 16: Districts complete submission of READ files by close of business – all submissions are finalized and submissions will be locked
July 1: Districts resubmit with duplicates removed from file – the READ collection closes
July 27: Final SRD numbers and funding are ed to districts READ respondents and superintendents
Week of August 10: Anticipate distribution of READ funds to districts 43

44. Identity Management Roles
11/12/2018
Identity Management Roles
Before you do any loads to Data Pipeline, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
This is the group of people who will receive all communications for our collection through our list serve
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Westgaard) if you do not know your LAM to obtain this information 44

45. 11/12/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules (updated 4/12/16)
RD216 is now a Warning and not an Error
Webinar trainings (recorded webinar from 3/31)
Additional resources – Frequently Asked Questions and Assessment Cut Scores 45

46. Questions? THANK YOU! Contact Whitney Westgaard
11/12/2018
Questions?
Contact Whitney Westgaard
Phone:
THANK YOU! 46

47. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 47

48. School Discipline and Attendance48

49. Training Dates Thursday, April 28th from 3 to 4 pm
Wednesday, May 4th from 12 to 1 pm
Monday, May 9th from 2 to 3 pm
Tuesday, May 17th from 11 to 12 (noon)
All trainings will be identical
No registration is needed 49

50. Timeline Monday, May 9th – Collection Opens
Friday, June 10th – Upload at least 1 file and update ‘No Reportable Incidents’ tab
Thursday, June 16th – All applicable files uploaded
Thursday, June 23rd – All applicable files are error free
Thursday, June 30th – All files are finalized
Bold – required
Italicized – goals

51. What is Reported? All students disciplined during the school year
All student attendance info- count of days and partial days
Include the student and incident:
If the student is disciplined with a Classroom Suspension, In-School Suspension, Out of School Suspension, Expelled, or Referred to Law Enforcement OR
If the incident is categorized as any of the listed behaviors except ‘Other Violations of Code of Conduct’

52. Quick Review of Process
Update ‘No Reportable Incidents’ Tab
Create and Upload Data files in order:
Discipline by Action File
Discipline by Student Demographic File
Firearm (GFSA) Discipline File
Attendance File
Review error reports, correct data and re-upload files as needed
Review data reports for accuracy
Finalize data

53. File Layout Updates Discipline by Action File:
New/Updated Behavior Codes
Revised Law Enforcement Referral definition
Discipline by Student Demographic File:
Removed Habitually Disruptive Students field
Firearm (GFSA) Discipline File:
Added Grade Level field
Attendance Data File:
No updates

54. Questions?
Contact Annette Severson at for assistance
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 54

55. Student End of Year 55

56. 11/12/2018
End of Year Schedule
Full timeline now available:
Business Rules documentation will continue to be clarified and updated as we approach the hard open.
Interchange files are the same as you’ve updated all year, the business rule changes help provide clarification to the process
If you are new and would appreciate a more detailed walkthrough of the EOY process, please contact Duncan to schedule an introductory training.
— (303)
Student End of Year — Duncan Anderson —
56 Student End of Year — Duncan Anderson —

57. 11/12/2018
End of Year Changes
New language in the reports concerning GED to HSED name change
HSED stands for High School Equivalency Diploma
To give students more options to attain a high school equivalency diploma, CDE has approved the use of three vendors – GED, HiSET and TASC
These tests are only slowly being rolled out across the state, but End of Year reports now refer to HSED instead of only the GED. Please let me know if you continue to see any reference to GED in reports as you proceed with the collect as many changes have already been made.
Student End of Year — Duncan Anderson —
57 Student End of Year — Duncan Anderson —

58. Confirmation of Attendance/ Document Request58

59. Records Request/Confirmation of E & A (Student End of Year – Duncan Anderson)
The two-in-one Record Request/Confirmation of Enrollment and Attendance template is now live on the adequate documentation page:
These templates can be modified to suit the needs of individual districts and schools, but should still communicate the same information.
Please let me know if you have any questions about the appropriate usage of this form. Additional information is available is last weeks Town Hall recording.
Student End of Year — Duncan Anderson —
59 Student End of Year — Duncan Anderson —

60. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 60

61. Directory 61

62. Directory 4 Day School Week
4 Day School Week Application
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 13, 2016.
Application guide available at: 62

63. 4 Day School Week - Submitted
0050
BENNETT 29J
0170
DEER TRAIL 26J
0250
SPRINGFIELD RE-4
0290
LAS ANIMAS RE-1
0310
MC CLAVE RE-2
0500
SALIDA R-32
0520
CHEYENNE COUNTY RE-5
0560
SANFORD 6J
0890
DOLORES COUNTY RE NO.2
0940
BIG SANDY 100J
0960
AGATE 300
1060
PEYTON 23 JT
1070
HANOVER 28
1195
GARFIELD RE-2
1330
GILPIN COUNTY RE-1
1350
EAST GRAND 2
1380
HINSDALE COUNTY RE 1
1460
HI-PLAINS R-23
1500
BURLINGTON RE-6J
1600
HOEHNE REORGANIZED 3
1760
KIM REORGANIZED 88
1780
GENOA-HUGO C113
1790
LIMON RE-4J
1810
KARVAL RE-23
1850
FRENCHMAN RE-3
1870
PLATEAU RE-5
1990
PLATEAU VALLEY 50
2505
WELDON VALLEY RE-20(J)
2535
MANZANOLA 3J
2560
CHERAW 31
2610
PARK COUNTY RE-2
2660
LAMAR RE-2
2670
HOLLY RE-3
2680
WILEY RE-13 JT
2700
PUEBLO COUNTY 70
2710
MEEKER RE1
2730
DEL NORTE C-7
2740
MONTE VISTA C-8
2800
MOFFAT 2
2865
REVERE SCHOOL DISTRICT
3010
CRIPPLE CREEK-VICTOR RE-1
3050
OTIS R-3
3070
WOODLIN R-104
3120
GREELEY 6
3146
BRIGGSDALE RE-10 63

64. Directory School Code Changes
If your school district has a -
New School Code Request
Name Change
Grade Change
Closing a School
You may submit those changes.
CDE has a cross unit review team that looks at all school code changes.
Forms can be found at: 64

65. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 65

66. Student Biographical Data66

67. Future SBD Dates SBD for CMAS (includes PARCC) SBD for ACT SBD for DLM
Tuesday, May 31st, 2016 to Thursday, June 9th, 2016
SBD for ACT
Monday, June 13th, 2016 to Monday, June 20th, 2016
SBD for DLM
Monday, June 20th, 2016 to Monday, June 27th, 2016
SBD for PSAT
To be determined

68. Assessment Unit ‘Trainings’ Website
11/12/2018
Assessment Unit ‘Trainings’ Website
Link for the Assessment Unit Data Pipeline Manual for SBD is under the ‘Data Trainings’ tab.
CDE’s Data Pipeline system is used for SBD reviews.
General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page.
Pages 5 of SBD Manual 68

69. Assessment Unit Data Pipeline Manual for SBD
Link to the Assessment Unit Data Pipeline Manual for SBD
SBD webinar trainings in May
More to come 69

70. Contact Information
Suggestions or Questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For general questions about SBDs, please contact Jasmine Carey or Melissa Mincic You can also call the general phone number for the Assessment Unit at and Margo will direct you to the person who can best answer your question.

71. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 71

72. CDE Data Collections
Statewide Tour 72

73. Statewide Tour Upcoming locations Email was sent out last week
Wednesday, April 27, Jefferson County (Golden)
Monday, May 2, Douglas County
Wednesday, May 4, Colorado Springs
Monday, May 9, Ft. Morgan
was sent out last week 73

74. Statewide Tour Trainings will be two sessions Morning 9:00 – 12:00
Geared towards people new to data collections or who would like a refresher
Introduction and Overview of system
Why CDE collects the data
Lunch on your own
Afternoon 1:00 – 4:00
More advanced material covered plus additional information including:
Data Privacy
Common concerns 74

75. Statewide Tour Who should attend? People who work with RITS or EDIS
Respondents who work with Data Pipeline collections
Administrative Units and District data managers 75

76. Statewide Tour
Please let us know if there is anything specific you would like to see at a training.
Please register via to Genevieve or Kevin
Indicate if attending morning, afternoon or both
Include full name, , and phone number in case of cancellation
Any specific questions or material you would like to see 76

77. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 77

78. Data Pipeline Users Group78

79. Data Pipeline Users Group
Next meeting is this afternoon
Discussion items
Individual Career and Academic Plan (ICAP)
Graduation Guidelines
SBD Processing
Collecting military family designation 79

80. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 80

81. Thursday, April 21st, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, April 21st, a.m.-10 a.m. 81