1. Moderator: Stephen J. Densmore, Special Counsel
BOND PROGRAM MONITOR LACCD PROPOSITIONS A, AA, AND MEASURES J, CC Pre-Proposal Conference
Moderator: Stephen J. Densmore, Special Counsel
June 14, 2018 1

2. Board Rules 2

3. Chapter XVII Article 3 Bond Program Monitor*
Board Rules
Chapter XVII Article 3 Bond Program Monitor*
Retention of the Bond Program Monitor
Powers and Duties
Whistleblower Hotline**
Investigation Reports and Other Documentary Material
Duty of Vigilance and Cooperation
Retaliation Prohibited
Referrals of Investigations
Conflicts of Interest
Legal Counsel
Internal Principles, Policies, and Procedures
Auditing and Management Functions
* Board Rules listed below are currently undergoing revision to reconcile any
differences to the scope of services described in the RFP documents.
** See also Board Rule 7902, Whistleblower Complaint Process. 3

4. RFP Process
RFP Process 4

5. Procurement Schematic
RFP
Technical and Price Proposals
FIRST PHASE
Proposal Evaluations (Open to all Proposers)
First Phase scores
SHORT LIST
Short List
(not ranked)
SECOND PHASE
Presentations/Interviews (Short List Proposers only)
Second Phase scores
Second Phase
Highest Score
NOIA
THIRD PHASE
Negotiations (Top-Ranked Proposer from Second Phase)
FOURTH PHASE
Background Investigation
Award 5

6. First Phase Technical Proposals
RFP Process – Phases
First Phase Technical Proposals 6

7. RFP Process – Technical Proposals
Overview
Organizational Structure
Personnel Qualifications
Technical Approach
Claims History
Price 7

8. RFP Process – Technical Proposals
Organizational Structure 8

9. RFP Process – Technical Proposals
Focal Points:
Duration of comparable experience
Capacity of business platform
Availability of supplemental personnel 9

10. RFP Process – Technical Proposals
Personnel Qualifications 10

11. RFP Process – Technical Proposals
Focal Points:
Key personnel (e.g., BPM, Deputy BPM, Senior Examiner, Senior Investigator)
Minimum qualifications
Preferred qualifications
Working knowledge of public bidding 11

12. RFP Process – Technical Proposals
Technical Approach 12

13. RFP Process – Technical Proposals
Focal Points:
Staffing plan
Investigative objectives
Methodologies
Whistleblowers
Work plan 13

14. RFP Process – Technical Proposals
Claims History 14

15. RFP Process – Technical Proposals
Focal Points:
Proposer, or if single-purpose entity, its proposed BPM/partner
Negative history of defaults, debarment, non-responsibility, lawsuits/arbitrations, or convictions
5-year retrospective
Descriptive explanation of incidents 15

16. RFP Process – Technical Proposals
Price 16

17. RFP Process – Technical Proposals
Focal Points:
Proposed contract hourly rates of all personnel
(e.g., Key, Senior, Junior, Support)
Only Key Personnel rates (e.g., BPM, Deputy BPM, Senior Examiner, and Senior Investigator) will be basis of scoring
Breakdown: Each successive 12-month period of full
5-year term
Scoring based on single blended rate, full term, all Key Personnel positions
Proposed Junior Professional and Support Staff rates shall not exceed any proposed Senior Professional rate*
*See Agreement, Sec. 3.9 17

18. RFP Process – Financial Information18

19. RFP Process – Financial Information
Required Submittals:
Information of proposer, or if single-purpose entity, its proposed BPM/partner
Financial statements or permitted equivalents
Bankruptcy or equivalent (7 years) 19

20. RFP Process – Outreach
Outreach 20

21. NB: Outreach requirements are
RFP Process – Outreach
NB: Outreach requirements are
contractual.*
*See Sec. 2.3 of Agreement 21

22. RFP Process – Outreach
Option 1: 30% of Basic Services fees will go to local, small, or emerging businesses* Option 2: Demonstrated good faith efforts (Forms 0120, 0160) Option 3: 95% of Basic Services fees will be for self-performed services
* As defined in Board Rule 22

23. RFP Process – Short-Listing23

24. RFP Process – Short-Listing
Primary Evaluative Factors and Weighting 24

25. RFP Process – Short-Listing
Three highest scores of those exceeding
minimum qualifying score.
Rankings will not be
released. 25

26. RFP Process – Presentations
Second Phase Presentations/Interviews 26

27. RFP Process – Presentations
Key Elements
Short-listed proposers only
Max. 4 attendees (led by proposed BPM)
Schedule – TBD (likely time frame: end of July/early August)
Scripted Questions – TBD
Allotted time (including Q&A): approx. 90 minutes 27

28. RFP Process – Presentations
Primary Evaluative Factors and Weighting 28

29. RFP Process – Notice of Intended Award
Notice of Intended Award: to proposer receiving highest score in Second Phase only. 29

30. RFP Process – Negotiations
Third Phase Negotiations (optional) 30

31. RFP Process – Background Check
Fourth Phase Background Check 31

32. RFP Process – Background Check
Background checks are conducted after Notice of Intent to Award or Negotiate
Background checks are limited to Key Personnel of intended awardee
Each such individual shall sign a form of Consent (RFP Attach. 14)
Intended awardee shall submit, within 5 business days of request, all information required by RFP Attach. No. 3, Part 4 (pp. 21 – 24) 33

33. DISCLAIMER
Summaries and other information provided at the Pre-Proposal Conference relating to the requirements of the RFP Documents are for the convenience of the proposers and are not binding upon the District unless and until confirmed by RFP Addendum. Statements by the District’s representatives or attorneys, including, without limitation, statements or responses contained in RFP Addenda, do not constitute legal advice. 34