1. PBM The Staging Process

2. Check the dates August In late August, districts receive their PBMAS summary report.

4. What do I do with the summary report? 1.Go to your PBMAS Manual. 2.Look in each program section with a number other than 0 to see what criteria was used to arrive at the performance indicator level. (last column on the right of page)

5. Determine exactly who the students are who contribute to this indicator. (Each section of the PBMAS manual has indicator pages that detail what the criteria were and the calculation).

6. Look for the Special Program Performance; Intervention Stages September Early to mid- September in ISAM – TEAs secure site.

8. Print all supporting documents 2010-2011 How was my Local Education Agency Selected for Career and Technical Education Interventions? Framework for 2010-2011 PBMAS CTE 2010-2011 Submittal Matrix

12. Call or e-mail your designated TEA contact. Call or e-mail your designated TEA contact. * This is not a requirement, but I believe it helped me because TEA was aware that I was already on the case.

13. CALL Kerri! Kerri Bowles – Region 8 ESC CTE Contact (903) 572-8551

14. Attend a Training Find out all of the hoops you must jump through to address the performance indicators and your stage of intervention.

15. If you are going to have a visit… You will also have a PAR (Program Access Review) This PAR has 29 indicators for you to document and have ready for TEAs review.

16. If you had any free time… it

17. Communicate with everyone in the district who is also involved. You are never alone. Work together

18. So what must you do? Refer to the Submittal Matrix Depending on your level of staging, you will have templates to complete and submit or maintain. If you are a Stage 4 – you must complete all templates AND prepare for an on-site visit.

19. Pre-visit: Effective communication Holistic data analysis and visit preparation Data and/or documentation requests, as needed 19 Copyright © Texas Education Agency 2010. All rights reserved.

20. Focus of Visit: Interviews and observations Implementation and monitoring of strategies, initiatives, and activities Student progress 20 Copyright © Texas Education Agency 2010. All rights reserved.

21. Prior to an onsite visit: List of all current targeted students List of statewide assessment results List of disciplinary placements Student schedules Student transcripts, as appropriate LPAC documentation, as appropriate ARD documentation, as needed 21 Copyright © Texas Education Agency 2010. All rights reserved.

22. Upon arrival for visit: Campus maps Campus schedules/Bell Schedules Teacher schedules Teacher certifications, as needed Access to student folders 22 Copyright © Texas Education Agency 2010. All rights reserved.

23. 23 Copyright Texas Education Agency. All rights reserved.

24. The Visit We had a team of One to look at bilingual/ESL CTE One to look at Special Education One to look at Accessibility. Copyright Texas Education Agency. All rights reserved. 24 Yes! A full ADA review

25. How often will data be submitted? Will this data need to be submitted for multiple program areas? How will the implementation of our continuous improvement activities be monitored? Will we continue to have follow-up meetings with multiple program monitors? 25 Copyright © Texas Education Agency 2010. All rights reserved.

26. What strategies, initiatives, and activities have been implemented (campus by campus) and how are they being monitored? What result(s) have you seen from implementation and how is that reflected/supported in your district/campus data? If staff development has been conducted, what was the purpose? Who was included? Why and how was this identified as a need? Who is responsible to monitor the impact of this training on student performance? Was the desired result achieved? How do you know? 26 Copyright © Texas Education Agency 2010. All rights reserved.

27. What are the key issues you consistently uncover when you analyze/evaluate your own student performance data? What individual interventions/responses to intervention are available (campus by campus) & how are they being monitored for effectiveness? 27 Copyright © Texas Education Agency 2010. All rights reserved.

28. What strategies, initiatives, and activities have been put in place to address students failing the Exit level TAKS? How is this impacting the dropout rate? How is this impacting the graduation rate? Are these efforts showing positive results? How? What qualitative data are you utilizing? What do the teachers/campus administrators have to say about their kids? Attendance? Attitude? At risk status? Home support? How are these critical issues impacting student performance? How are issues being addressed? 28 Copyright © Texas Education Agency 2010. All rights reserved.

29. Post-Visit: Issues and concerns Effective collaboration Frequent follow-up communication 29 Copyright © Texas Education Agency 2010. All rights reserved.

30. Holistic team approach Student specific data analysis Monitoring and Evaluation Common goal The whole purpose of education is to turn mirrors into windows… ~ Sydney J. Harris ~ 30 Copyright © Texas Education Agency 2010. All rights reserved.