1. 5S TRAINING

4. What is 5S and why do we want to do it?
5S is short for: Sort, Set in Order, Shine, Standardize and Sustain
5S represents of way of focusing and thinking in order to better organize and manage workspace.
Expected benefits
Productivity
Quality
Improved performance
Reduced inventory
Simplify training and reduce chance for error
Provide a foundation for Lean, Lean Flow, Six Sigma, and other process improvement activities
Disorganization is a barrier to work flow!
Six Sigma.us

5. New Words
Red Tag – Process for tagging, removing and disposing of items not needed in work area.
Lean Healthcare – a set of operating philosophies and methods that help create a maximum value for patients by reducing waste and waits (
Kaizen (“ki zen”) – improvement
Kaizen Event and 5S Event – planned improvements to a specific area or process (usually take 3 to 5 days)
Muda – (“moo da”) – waste
Gemba – (“gim ba”) - workplace
Six Sigma.us

6. Sort Determine the frequency with which every item in the area is used
Mark all items that are not used for disposal
Consider relocating items that are rarely used
Eliminate clutter
“When in Doubt, Throw it Out”
Six Sigma.us

9. Set in Order / Simplify Establishes the locations where items belong
Correlates location of supplies with their use
Places higher use items closer to the point of use
Makes unnecessary items visible
Enable the team to see what is out of place
Implement Set / Simplify
Place most frequently used items with in reach
Ensure less frequently used items are still assessable
Label items that are mobile
Label items that are not familiar to all team members
A Place for Everything and Everything in its Place ……. BUT IT HAS TO BE THE RIGHT PLACE!
QHR Leaning Institute

10. Set in Order – Tools Visual Placement Location identification
5S map of the area
Signboards
Painting
Color coding
Outlining
Shadow boards
Use different color on large
readable signs
Leave a visual guide behind at
the end of the event
QHR Leaning Institute

11. Shine / Sweep
Ensures everything is returned to its proper place and cleanliness is maintained
Removing and replacing broken equipment
Replacing missing equipment/expired supplies
Clean area
Makes it obvious when things are out of place
Avoids the need for ‘cleanup’ events
Implement Shine / Sweep
Include scheduled sweeps with your eyes
Determine the appropriate sweep frequency
Determine the elements of a complete sweep
QHR Leaning Institute

12. Standardize
Creates a standard agreement and communicates it to the team
Defines team and roles for each team member
Specifies training / orientation expectations
Defines standards for personal items
Specifies standards for visual controls
Implement Standardize
Complete team agreement
Document and post a visual map of work area
Document and post pictures of new current state
Develop task sheet for each 5S
QHR Leaning Institute

14. Sustain / Self Discipline
Maintains standards through training, empowerment, commitment and discipline
Often the most difficult of the 5S steps
Seek to ingrain desirable behaviors
5S is easy to do once, consistency and repetition are hard
Implement Sustain / Self Discipline
Managers should participate in 5S sweeps at least daily
Audit the area against the 5S level template regularly to maintain the gains
All team members must participate mainlining self discipline
Set time aside to set things in order and ensure cleanliness
Acknowledge gains
QHR Leaning Institute

15. 5S Examples

17. WHERE DO WE START? Choose a champion
Choose an area where success is likely and improvement is welcome
Set a realistic time table for completion
Get your hands dirty (participate yourself)