1. Finance Reporting Strategy
FSUN
April 24, 2018

2. Agenda Governance Current Finance Priorities What is next
Master Subject Areas
UMReport Conversion
New Content Development
What is next
Short - 2
Medium - 2
Long - 4
Complete - 8

3. Governance
EDMR
Finance
Strategy
Design

4. How we fit into EDMR Financial Reporting BPOs
Central Financial system support staff
Central, Campus, & Collegiate Finance Data Users
Enterprise Data Management & Reporting
University strategy to achieve full value of university data and information
Involvement & Work
Finance, both centrally and in colleges are involved in all parts of EDMR
Steering Committee sets the prioritization
Data governance defines terms and sets standards

5. Collaborative Efforts
Institutional prioritization
Cross-functional product teams
Implementing consistent standards
Applying lessons learned to next priority
Collaborative Effort
The process started with prioritization to see usable value – how connected data answers more questions
Creating subject areas through analysis and development ensures shared
Standards are similar regardless group doing development – see similar help documents, common definitions
Finance is the first to roll-out reports and we will support the next group so that we can move more quickly and efficiently for success

6. How EDMR Supports Data Users
EDMR supports the data community through:
Learn about enterprise data through self-help guides and in-depth resources
Find different types of training
Connect with others with similar interests

7. Team of 25 Governance Finance Strategic Reporting Committee
Finance Report Design Team
Team of 25
Talk about relationship between the two groups.

8. Finance Strategic Reporting Committee
Finance Report Design Team
Jerian Lind, Med
Curt Albertson, UMD
Kathy Smith, Lab Med
Liz Hinske, EPI
Nathan Kopka, CEHD
Chris Andrews, Carlson
Rick Huismann, CFANS
Sheila Lem, BioMed Eng
Karen Dewanz, CFANS
Sue Bosell, UMD
Michelle Wills, Carlson
Kristy Frost-Griep, AHC
Mark Erickson, HHH
Brian Krupski, OIT

9. Support Business Process Owners Module Support
Sherrie Kutzler, Accounting Services
Julie Tonneson, Budget & Finance
Nicole Pilman, Sponsored Financial Reporting
Sue Paulson, Controller’s Office
Module Support
Dan Hemauer, Rob Howieson, Bill Kenney, Marlin Morseth, Joe Koenik, John Abanu, Chris Lynch

10. Master Subject Areas General Ledger - released April 2015
GPC - in soft launch, system wide launch in Spring 2018
Payroll Accounting - fiscal 2019
Three priorities - subject areas, report conversion, new content

11. Approaching prioritization from an institutional perspective
Steering Committee, with representation from central, campus, and collegiate representation set the priority of work for
Importance of Financial Analysis, Workforce & Student Degree Progress identified as the central Master Subject Areas due to their connections (answer a large % of questions)
Foundation for building the reports, dashboards, and analysis required by the community

12. Conversion of UMReports
Fall 2017 released
Account Budget Status ~ 15,000 runs in UMAnalytics
Transaction Detail ~ 22,500 runs in UMAnalytics
January 2018 released
Chartfield String Budget Status ~ 3,700 runs in UMAnalytics
Chartfield String Budget Summary ~ 400 runs in UMAnalytics
Summer 2018 release
Sponsored Project Detail
Sponsored Award Overview

13. 74% Top 15 UM Report Runs - FY17 Related UMAnalytic Report
UM Report Counts
% of Grand Total UMReport Runs
4 converted*
985,919
58%
2 in process**
270,039
16%
6 payroll related***
169,314
10%
3 general ledger*
95,199 6%
1 sponsored**
19,823 1% 16
1,540,294
90%
DONE
74%
SPRING
FY19/20
6 reports represent 74% of total runs
Of the total 52, of 1.7 M runs.
Analysing Usage Reports & Comparison Data Targeting high volume users of UMReports that have not fully migrated Reaching out to high volume users of UMReports that haven’t accessed the UMAnalytics version. Challenge - maintaining two sets of reports. Discussions this summer related to how long we will maintain two versions.
* General Ledger Master Subject Area
** GPC Master Subject Area
*** Payroll Accounting Subject Area Needed

14. Dashboards by Target Audience
Tuition and ICR Actual Revenue
Actual Expenses by Function Category
Resources and Expenses Summary by Fund Category
Resources and Expenses Summary by ZDeptID
Sponsored Award Closeout Dashboard
RRC - level with ability to drill to ZDeptID, DeptID
Sponsored - both summary and detailed information
All dashboard will be highlighted this afternoon, please join us this afternoon.

15. Finance Reporting Strategy
Continue the three-pronged priority
Create & modify training
Collaborate with EDMR to create standards across pillars

16. Questions & Links EDMR https://edmr.umn.edu/
Controller’s Office Reporting /reportingenhancements.html