1. Flex Day Training

2. Training Agenda What is CCC Confer? Get Started with MyConfer
Begin a Session
Share Content
Record
Video camera
Resources
11/12/2018

3. What is CCC Confer?
The California Community College solution for online meetings and classes.
Funded by the Chancellor’s office = No $$$ to the college, staff or students.
Password protected telephone and meeting/classroom access.
Live support and help desk - located at Palomar College in San Diego County.
Phone & Internet – Meeting with business associates and colleagues
Phone & Internet – Faculty and student online classroom
Phone & Internet – Meeting with your students outside of the classroom
Phone & Internet – Large audience one-time events with no website password
Phone Only – Conference call
11/12/2018

4. Get Started
Is Your Computer Ready?
MyConfer
Room Overview
11/12/2018

5. Test Your Computer Readiness
Is your computer ready?
Test Your Computer Readiness
Before your first meeting in CCC Confer
Use the link in the invitation
Or from the Meetings page
Follow the prompts or call for assistance.
11/12/2018

6. MyConfer

7. Register with MyConfer
Key Fields:
Login Name and Password.
All communication is sent to this address.
Choose Staff, Faculty or Admin classification.
The best number to reach you .
Meeting Screen Name: How your name will appear in your meeting.
11/12/2018

8. Log Into MyConfer
Schedule
Update
Connect
11/12/2018

9. MyConfer Home Log Out of MyConfer Connect to today’s meetings
Schedule Meetings
Review/Update meetings
Update college affiliations
Update your profile
11/12/2018

10. Scheduling Options
11/12/2018

11. Closed Caption
Captioner logs in as ConferCaption and adds icon to the session
Click the icon to view Closed-Captioning window
Save closed captioning text by clicking dropdown and selecting save..
Each time you close the Closed-Captioning window a new transcript is started, so only the captions that were entered since the last time you opened the window will be saved.

12. Beginning a Session Room View Communication Tools
Moderator & Participants Panel
Record
Privacy Options
11/12/2018

13. Room Overview Primary Feature – Function icons
Whiteboard – Content Display area
Side Panel

14. Participant Permissions
Global Permissions
Click an icon to add or remove permissions for all Participants.
Individual Permissions
Select a name, then from the drop down choose to add or remove a permission from the individual.

15. Participant Feedback 1 - Emoticons 2 - Away 3 - Hand raise
4 - Poll response

16. Poll
Poll Responses
Poll summary

17. Poll Options
Select a Poll type

18. In Every Meeting Room - In Every Class Room
Communication tools
In Every Meeting Room - In Every Class Room
Telephone
Toll-free conference number
Presenter code opens the line
VOIP
Plug in a VOIP compatible headset
Use the internet to talk
Text chat
Non-verbal communication
11/12/2018

19. Use VOIP Step 1: Plug in a Headset Run the Audio Setup Wizard
Step 2: Click the Talk button
Mic appears when you click Talk

20. VOIP Audio Options
Allow up to 6 open mics

21. Confer Goes Mobile!
Connect with an iPad, iPhone or iPod Mobile access to live sessions for Participants and Students
View Whiteboard and shared applications.
Send Chat messages.
Respond to Polls.
Participate in a Breakout Rooms.
From the Apple App Store to download the Blackboard Collaborate app.

22. Record Step 1 Join telephone & room
Note: Step 1 not required when using VOIP only
Step 2 Start/Resume recorder
Step 3
Pause/Stop Recorder

23. When the Teleconference… is Connected
When you are using the telephone, click the handset icon .
Computer speakers will be muted
to prevent audio feedback.
Handset by your name lets others know you are using the telephone.

24. Archive Privacy
Remove archive from website within minutes: MyConfer > MyMeetings > Archives
11/12/2018

25. Group Chat Chat scrolls and is viewed by all
Chat appears in the archives
Announcements pop-up
Enter your message & send

26. Private Chat Private Chat appears in a name tab
Moderator Option: ‘Show My Private Chats in Room Tab’ to view chats sent to you on the room tab.

27. Sharing Content Whiteboard Application Sharing Web Tour Video Camera
11/12/2018

28. Whiteboard Window 1 - Add a new Whiteboard screen
1 - Add a new Whiteboard screen
2 - Delete a slide or added Whiteboard screen
3 - Increase / decrease Whiteboard screen size

29. Whiteboard Tools Stop use of a writing tool Grab and move objects
Choose a Whiteboard pointer
Select and pen or highlighter
Enter text
Draw closed rectangles/circles
Draw open rectangles/circle
Draw a straight line
Desktop screen capture
Backgrounds or clip art

30. Load Content Load File Types: PowerPoint Open Office Images
Select File
Click Open

31. Show Slides Preview & Navigate Navigate without Page Explorer
1 - Navigate slides forward and back.
2 - Drop-down to view thumb nail image.
3 – Un-check Follow so everyone moves through the slides individualy.
4 - Moderator only view. Arrows turn red when active.
5 - Re-open Page Explorer.

32. Application Sharing: ‘Share Desktop’
Share your desktop.
Navigate to any location on your computer.

33. Participants View Everything inside the Colored Frame

34. Hide the Sidebar: ‘Share Desktop’ Mode
Click to drop the Side Panel to the task bar.
Or, grab a black square and pull to the right and reframe the view.
Click to pop-up the Side Panel to see Participants and Chat

35. Application Sharing: Individual Apps
Select open applications.
Use CTRL key to select
multiple applications.
Click Share.

36. Participants View Everything inside the Colored Frame
Tip 1:
Size the App to be less than full screen before sharing
Tip 2: If application covers your screen, double click on the app title bar for automatic resize

37. Basic Sharing Options
AppShare icon group will appear on any corner of the screen:
Stop sharing
Pause sharing
Snapshot the app to the Whiteboard

38. Participant Access to Your Shared Programs
Step 2
STEP 1
Click on the name of the person to give access to the shared program

39. Web Tour For public websites (no password required)
For YouTube and web based videos
Stop Tour and return to the Whiteboard

40. Audio & Video Panel: Video
Open/Close Video window
6 cameras can transmit at the same time.
Preview mode
Video transmit Start/Stop
Indicates who is transmitting video

41. Support & Resources Live Support CCC Confer Client Services
Monday – Friday 8:00 am – 4:00 pm
ext 1537, 1554 or 1542
TRAINING CENTER
Recorded Training
Practice Rooms
Features
SUPPORT
Technical Support
Quick Reference Guides
11/12/2018