1. Validus Swine Auditor Training Section
February 4, 2016

2. Itinerary Role Call/ Introductions 2015 Review
Review of Refresher Course Objectives
2016 AWR-Swine Refresher Course
Case Studies

3. 2015 Review
Overview of Audits performed

4. Objectives AWR-Swine Program Details and Updates Protocol Review
Review Current Programs
Program Improvement/Suggestions

5. AWR-Swine
AWR-Swine Program Details and Updates

6. Program Standards Based on National Pork Board’s PQA Plus®, TQA®, AMI
Common Swine Industry Audit (CSIA)
Key areas in industry are focused on for audit purposes
Emphasis of program is betterment of industry and producers
Annual review by Scientific Committee

7. Validus Owned Swine Audit Tools - Overview
Standards provided to client, NOT audit tool
Audit tool is Validus’ intellectual property
Designed to follow the flow of the site for biosecurity purposes
Entrance interview
SOPs and Records
Employee observations/interviews
Facility observations
Animal observations/handling
Mortality storage
Exit interview
Designed to follow the flow of the site and always keeping biosecurity at the forefront of our minds.

8. Validus Audit Tools - Overview
Guidance section of audit tool for clarification
Scored system based on audit questions
Documentation/Records have lower point totals
More emphasis on observations
Audit sections
Management - Documents and Records
Treatment Records
Animal Abuse Policy
Caretaker Training
Transport Records

9. Validus Audit Tools - Observations
Observation calculations use the PQA Plus® Site Assessment format or Common Swine Industry Audit
Notify client of pen/animal selection- Statistical Sample

10. Validus Process Selection Process Information sent to Validus
Validus will randomly select sites
Producers randomly selected will be notified
Validus will contact individual site selected for audit for:
Site information
Biosecurity protocols
# of buildings
# of animals
Stages

11. Validus Processes

12. Audit Process Producers will be contacted – schedule date of audit
Auditor notified of audit
Auditor will schedule time ensuring to meet biosecurity
Auditor will arrive at the scheduled time
Entrance meeting
Introductions
Records
Animal Observations
Exit meeting
Individuals at entrance meetings are encouraged to join
Other individuals are encouraged to attend the exit meeting- As an auditor you don’t want too many people to walk around with you during the audit as to not scare the animals or alter normal animal behavior

13. Audit Length Total time will depend on: Sow Sites
Number of animals on-site
Number of buildings on-site
Number of people involved with the process
Overall organization of producer/auditor
Sow Sites
Typically takes all day due to number of observations and people to visit with
Nursery and Finishers
Take approximately 2-3 hours

14. Audit Findings Results are sent to client only by Validus
Contractual agreement
Findings MUST remain confidential
Information is kept confidential
Can be sent to others if requested by client
Office staff in charge of this, not auditors or farm staff
Findings can be requested from Packer
Will be true if packer is paying for audit
Can be sent to others if requested by client- office staff in charge of this, not auditors or farm staff

15. AWR-Swine
2. Protocol Review

16. Final Documentation Send audit documents to Validus
Per contract, do not keep anything on-file
Destroy all records once work is completed
Confidentiality of the program
All Validus programs follow same format
Follow report template

17. Oversight Continual (Annual) Process Timeliness of scheduling
Completeness and timeliness of forms submitted
Acceptability of Producer Reports
Client feedback through Producer Evaluations
Currently being conducted by staff

18. Conducting the Audit Review Client Site Request Form
Prep by preparing observations
Confirm audit within 24 hours
Equipment Needed to Conduct
Client Site Request Form
Observation Score Sheets
Clip Board, Clicker, Paint Stick (if not provided)
Extra Pen
Biosecurity Clothing (if not provided)
Ammonia tubes - If notice issue
Witnessing a Willful Act of Abuse
If a willful act of abuse is witnessed by the auditor, the auditor should immediately intervene to stop the situation if reasonably and safely possible. The incident is reported to the site representative, farm owner and the manager. Although this will result in automatic failure, the audit should be completed during this visit to gather the rest of the data for the site.

19. Investigative Audits Undercover video MUST view video
24-48 to get onto the site
Conduct the Validus audit
Interview all employees
Findings back to the client within 24 hours

20. AWR-Swine
3. Review Current Programs

21. Certified Care Commitment (CCC) Program
Sow Processors
Group came together to develop standards
Audit tool was designed to audit to the standards
Used for buying stations that deliver product to the plants
Approximately 33 audits per year at buying stations

22. CCC Program Program Standards PQA Plus ® TQA ® AMI Handling Guidelines
Packers & Stockyards
Country of Origin Labeling
Legal Issues
Audit tool set-up like AWR-Swine audit tool
The standards were developed. Following the standards a checklist of questions was developed to assist with the audit. The audit includes document review, employee interview as well as animal and facility observations
The audit has been tweeked along the way, but the majority of the information has stayed the same.
Johnsonville has dedicated a lot of resources to this program and was willing to share this program for the betterment of the industry.
You have had the opportunity to view the pilot and review the program. We are here today to decide how best to move it forward.

23. CCC Program 2013 Overview Auditors trained in July of 2013
27 audits conducted that year
2014 Overview
25 audits conducted
2015 Overview
Changes in program implemented
35 audits conducted
2016 Audits
30-35 audits to be conducted

24. Common Swine Industry Audit (CSIA)

25. Common Swine Industry Audit (CSIA)
Audit tools utilized by each company:
JBS/Cargill (CSIA)
Country View/Hatfield (CSIA)
Tyson (CSIA)
Hormel (Validus/FACTS)
Smithfield (CSIA)

26. The Packer’s Animal Welfare Audit Programs are based on:
IMPROVEMENT
not
PUNISHMENT

27. Common Swine Industry Audit
Overview
Producers, veterinarians, animal scientists, packers, processors & retail and foodservice reps made the standards
Based off NPB PQA Plus®, NPB TQA® & AMI audit guidelines
Final approval by PAACO October 2014
Standards updated October 2015
Covers 27 key aspects of swine care and pre-harvest pork safety through all phases of production
Including:
Animal Observations
Caretaker Observations/Interviews
Facility Observations
Documentation/Records

28. Common Swine Industry Audit
2016 Updates
Many areas changed from should be to must be
Mark as Not Applicable (NA) If:
If specified size of pig is never on the site
Body lesions not observed
Animals housed outdoors or non-mechanically ventilated houses
Needleless technologies used
Sites not using products requiring a VFD
Additional areas include:
Splitting question in Animal/Benchmarking Section
Animal handling equipment in good working order and articulation of equipment
Highly detectable needles for 16 gauge and larger
Demonstration and Articulation by Caretakers
Appropriate use of equipment during animal handling
Site’s broken needle protocol
Thermal comfort/air temperature table added

29. Common Swine Industry Audit
Critical Areas
Willful Acts of Abuse or Neglect
Humane Euthanasia
Hernia changes
Biosecurity very important
Animal Selection
Observation calculations use the PQA Plus® Site Assessment format;
Only healthy pigs
Finishing barns: Animals from all rooms/barns must be included in the sample
Treatment pens/stalls or cull pens included in evaluating humane euthanasia & treatment management
Neglect: Failure to provide food, water and care that results in significant harm or death to animals. This includes the intentional failure to provide food, water, or care that falls outside of normal husbandry practices and would be reasonably considered neglect.
Euthanasia: Hernias that are perforated or large hernias that touch the ground while standing and cause difficulty walking and are ulcerated must be euthanized. Untreated prolapses that have become necrotic must be euthanized. Uterine prolapses must be euthanized immediately.
Biosecurity: Auditors follow strict biosecurity, facilities should have a visitor log and appropriate signage to control and restrict access. Ink pens must be disposable and use plastic clipboards.
Any pigs identified with an issue outside the pre-determined sample size should not be included in the evaluation. However, they should be noted and discussed with the producer. The exceptions are any observations related to observations of willful acts of abuse and humane euthanasia.
When Not Applicable, the possible points should be subtracted from the total possible points for the section and the overall score.
Animal Observation Percentages:
-Space allowance: at least 90% have adequate space allowance
-BCS of 1: no more than 1%
-Lameness: no more than 2%
-Lesion scoring: no more than 5%
-Deep wounds: no more than 1%
-Scratches: no more than 10%
-Shoulder sores: no more than 5%
-Tail biting: no more than 5%
-Hernias: no more than 5%
-Prolapses: no more than 1%
-Vulva injuries: no more than 5%

30. Common Swine Industry Audit
Audit Scoring
Each area scored, but overall passing score is determined by individual Packer/Customer
Not Applicable (NA) changes (discussed later)
Conducting/Completing an Audit
Must conduct opening and exit meetings
Automatic failure: remainder of audit may be completed at the auditor’s discretion
Corrective Actions to Return to Packer
Critical area: 10 calendar days from receipt of final report/Other: 30 days

31. Common Swine Industry Audit
Animal Handling/Lesion Scoring
Actively farrowing sows must not be made to stand
Electric prods must not be used to move piglets, market pigs or sows/boars out of pens.
Swollen ear hematomas are not considered abscesses
Transport/Load-out
Only performed if actively loading animals
Transporters TQA ® or CLT program certified
Prod Usage
Emergency Backup Ventilation System
Caretaker Training/Site Assessment
Online training counts
90 days to get PQA Plus ® certified
PQA Plus ® Site Assessment within 6 mo. of operation or before animals are marketed or sold from site
CLT program: Canadian Livestock Transport
Prod Usage during Load-out: Don’t just count if see the prod touching an animal. Auditor needs to have some visual, audial, or behavioral indications that the prod was energized when applied to the pig. Differs from PAACO.
Emergency backup equipment should be tested at least twice per year. If the site only houses animal outdoors or is non-mechanically ventilated, mark questions 42 and 51 as NA.
Caretaker Training: Online training modules are acceptable forms of training as long as there is an electronic date stamp, topic of training, and name of trainee. All Caretakers PQA Plus certified within 90 days of employment. (was 6 mo.)

32. Common Swine Industry Audit
Facility Cleanliness
Documentation
Daily Observation Records include date and caretaker’s initials
SOPs can be combined into one document
Emergency Action Plan: address included or site’s GPS coordinates or directions to the nearest town
Mortality Records: includes pigs that die and are euthanized
Medication/Treatment Records
According to vet recommendations and must not be expired
Biosecurity
Rodent and Pest Control must be included
Signage or other methods
Housing should be designed to allow for good drainage so that pigs have access to a dry/clean area to lie down if they choose. If bedding is used, it must be dry enough not to transfer mud or manure on to the body of the animal. (Dr. Temple Grandin was adamant to include this) Sites where wet flooring is observed as a result of using supplemental cooling such as misters should be given full points for this area.
Biosecurity: The site must have an SOP for rodent control which should include inspection of rodent control bait stations and information that includes the location of bait stations. There must be evidence that the rodent control SOP is being followed. The site must have appropriate signage or other methods around the facility to control and restrict access for biosecurity compliance such as security cameras, locked gates or door.

33. Packer Feedback More notes needed
Would like a comment for every question
Detail the issue with the non-conformances
Do not include names in the report
Notify Validus of any issues that occur during the audit
Producer push back

34. Common Swine Industry Audit
Audit Summary
Total points increased by 12 pts
More articulation and demonstration sections
NPB Flyer
Producers may contact auditor and/or packer if they have had an audit and did not receive a copy of the final audit report
If contacted, please have them contact the Validus Office
Please let Matt Jones know if there are any areas of concern with the standards or tool.

35. AWR-Swine
4. Program Improvement/Suggestions

36. Summary Use the audit tool to verify conformance
Maintenance of Biosecurity is essential
Think safety while on-site
Confidentiality is a must
Complete all forms thoroughly by collecting appropriate evidence
Multiple audits condensed into one audit tool through the use of technology
Common Swine Industry Audit

37. Get your thinking caps on!!
Case Studies
Get your thinking caps on!!

38. Case Study: Time of Audit
You arrive at the audit at the scheduled time. The producer is not close to the facility and not answering his phone. As you enter the site, you see the buildings. You drive down to the site per the producer’s instructions and park at the location that he had instructed the night before, but no one shows up.
How long should you wait? What do you do?

39. Case Study: Sow Farm
During a AWRS of a sow farm, you observed two different caretakers using an “over the back grasp” of the piglets to pick them up for processing. You also observe this during movement of piglets for cross-fostering litters.
How would you score this and where would you score it on the audit tool?

40. Case Study: Sow Farm
You arrive at a sow farm to conduct a CSIA and it is wean day. The weaned piglets are being pulled into the aisle. A handful of the piglets are non-ambulatory, marked with chalk, and carried into the hallway. Then the ambulatory piglets were moved over the non-ambulatory piglets in the hallway.
What would you do in this situation and how would it be scored?

41. Case Study: Sow Farm
An auditor was performing the animal/facility observation of a 1350 head sow farm for a CSIA. Upon observing crate #97 of building #2, the auditor identified a dead & decaying piglet wedged between the floor of the farrowing stall and the concrete wall. About all that was visible of the pig was the head and part of the front shoulders. The rest of the pig was wedged between the farrowing floor and the wall and was out of view. The visible parts of the dead piglet were dark and discolored and had the appearance of something that was dead for greater than 2 days. The sow farrowed six days prior to the audit and processing had been done to the pigs. Stall #97 is an end stall of a row in the building. There was ~1.5” gap in all of the end-of-the-row stalls of this building where the floor did not meet up evenly with the concrete wall.
How would you score this?

42. Case Study: Interpretation Disagreement
You are conducting an audit with the producer and the Company representative. The Company representatives have been conducting the CSIA tool on their sites and have been completing the internal audits. The Company representative disagrees with your interpretation of the audit standard in which you just marked as a non-conformance.
How do you handle this?

43. Case Study: Standard Operating Procedure
While performing an AWRS audit of a sow farm for SOPs, the site only has a NPB withdrawal sheet for all drugs for a SOP for residue avoidance. There is language in the documents under the hospital/treatment SOP that states the site will adhere to the NPB withdrawal times. The SOP never addresses how the site will make sure cull sows have met the required withdrawal time. The site is diligent about filling out sow cards for treatments that includes a withdrawal date.
Does the SOP for residue avoidance meet the criteria?

44. Case Study: Water Availability
You are auditing a swine facility. The nipple waterers are plugged and not functioning, but there were nipple waterers within the feed system (wet/dry feeder).
Is this a water issue, a facility issue, or none of the above?

45. Case Study: Treatment
You are conducting a swine audit. You notice that a bottle of PG 600 is outdated, but the producer has a letter/ from their veterinarian stating that it is acceptable to continue to use.
How do you mark this? ?

46. Case Study: Euthanasia
You are conducting a CSIA. You are at a nursery site and they tell you that the method of euthanasia is electrocution. Upon viewing the equipment, it is a set of alligator clips and a 110 volt plug in.
Thoughts? Acceptable?

47. Case Study: Mortality Disposal
You are conducting a swine audit using the Common Swine Industry Audit tool. They tell you that their mode for disposing of piglet mortalities is to place them in the manure pit.
How do you record this?

48. Thank You