1. Input Your Time Online New Timecard Reporting System

2. Time Reporting Process
Banner Web Time Entry enables employees to report their time electronically through the NLU Portal (my.nl.edu)
The time card will then electronically flow to your supervisor for approval
After approval, the time card goes to Payroll for final processing

3. Login through the NLU Portal

4. Select An Action to Take

5. Select An Action To Take

6. Time Sheet Entry

7. Time Sheet Entry

8. Entering Time Time must be entered in 15-minute increments
See Helpful Tips for the 7-minute breakdown rule
Both Time In and Out must be entered
Enter time on a daily basis
On vacation, supervisor can approve
Out ill on payroll due date, supervisor can complete the missing day’s time and approve
Time is entered for the two-week pay period

9. Entering Time
To begin, click the Enter Hours link under the date where you want to enter time
Next/Previous button for more dates within the period such as the 2nd week of the pay period
Enter the hour’s value in the Hours field
Copy hours to other days by using the Copy button. Select the days you want to copy the time to and then click Time Sheet to return to the main page
When finished, Submit for Approval

10. Entering Time
Separate section on time card for all time off categories:
Vacation
Sick
Holiday Pay must also be indicated
For ALL Time Off categories, you MUST put hours in and out for the time to calculate properly—7.5 hours
Regular Pay and Overtime Pay are also entered separately

11. Save your work!
Click the Preview button to access the Preview page to review your time entered.
You can print it if you would like a hard copy
Note: You can Exit without submitting time for approval. This leaves the record in an “In Progress” status and is not submitted for time.
Before your time sheet is submitted to your supervisor, you acknowledge that all the information is true and correct and then click OK
If your supervisor hasn’t approved your timesheet and the deadline is approaching, let them know!

12. Approvers of Time Process can be completed in minutes!!
Review time for each employee
If not correct, send electronically back to employee (with comments) for correction
Employee revises time card and resubmits to supervisor for approval
Supervisor approves and submits to payroll
Process can be completed in minutes!!

13. Approvers of Time
Payroll Due Date is the Monday before the date paid—Noon.
Keep in mind that if the payroll deadline is approaching, the approver won’t have enough time to send back to employee for correction
Supervisor will complete timecard and submit to payroll
Employee & Approver will receive an indicating what the timecard has been changed to

14. Approvers of Time

15. Approvers of Time

16. Approvers of Time

17. Time Off Request (optional)
On the Leave Request Selection page, choose a Leave Request period from the drop-down list, and click the Leave Request button
Submit your request for supervisor approval
Perfect for when you are on vacation for the full two week pay period
Your supervisor will receive an notification that you have requested time off

18. Request Time Off in Advance

19. Time Off Request

20. Assigning a Proxy
This link is available to only those employees who are designated as approvers of Web Time Entry.

21. Assigning a Proxy
Both the approver and the alternate approver (proxy) have to assign each other as a proxy in the system
Notify payroll via so they are aware that you have agreed to have someone else approve time for the pay period
Change the proxy before you leave for vacation then change it back to “self” upon your return

22. Next Steps
Please sign the Acknowledgement Form at the end of this presentation and send to the Office of Human Resources at the Wheeling campus.
Questions, please contact payroll at extension 5451, 5506, 5439 or
Materials will be posted on the Community website for reference

23. Acknowledgement Form
Input Your Time Online—New Timecard Reporting System Training Acknowledgement Form I hereby acknowledge that I have attended the Input Your Time Online New Timecard Reporting Training session. I will familiarize myself with the materials explained to me and will submit my timecard as expected. I will take responsibility for seeking clarification of any information that I am uncertain about from either my supervisor or the Payroll Department. __________________________________________ _____________________ Employee's Signature Date __________________________________________ Print Employee's Name