1. Project Kick-Off
Kick-off Meeting
TITLE OF PROJECT

2. Agenda Project Background Core team charge Reaffirmation Process
Timeline
Project Organization
Project Management
Next steps
Your Questions

3. TITLE Project Background
Introductions
Project Background
As directed by the SACSCOC when they approved our consolidation one year ago, GRU’s regional accreditation will next be reaffirmed in December One of the requirements to achieve this reaffirmation is to certify our compliance with all of the 84 Principles of Accreditation. While this aspect of the reaffirmation will be accomplished through multiple phases, the most significant phase will culminate in the development of GRU’s first Compliance Certification, which will be due to SACSCOC in September 2015.

4. TITLE Project Scope Core team charge
To provide leadership and support for the production of the Compliance Certification due to SACSCOC in September Each member of the team leads a Functional Action Team that is charged with producing reports to address assigned standards of the SACSCOC Principles of Accreditation.

5. Project Objective/Deliverables
Reaffirmation Process
Guided by the Principles of Accreditation
Decennial Cycle
BUT, our consolidation reset the clock so that our accreditation expires in 2016
Two requirements
Quality Enhancement Plan – separate, concurrent project
Compliance Certification – Multiple Levels of GRU Reporting and SACSCOC Review

6. Project Timeline GRU Compliance Certification Due September 2015
SACSCOC Off-Site Review October 2015
GRU Focused Report Due January 2016
SACSCOC On-Site Review March/April 2016
GRU Response Report Due August 2016
SACSCOC Reaffirm Accreditation December 2016
Project Timeline

7. Project Organization Always from the Business Unit
Functional Responsibility
Subject Matter Expertise
Project Sponsor
Provides Authority & Resources
Project Leader
Accountable for Project Results
Project Organization
Project Manager
Manages Day-to-Day Efforts, Provides Support, Facilitation, Status Updates
From IE or Business Unit
Process Expertise

8. Project Management Team
Project Organization
Comprises leaders of Functional Action Teams. Day-to-day leadership for the planning and implementation of the project. Receives recommendations from Functional Action Teams. Makes recommendations to the sponsors and the Steering Teams.
Core Action Team
Rick Callan, Barbara Coleman, Karen Aubrey D’ambrogi, Jeff Heck, Rick Kenny, Karen Ribble, Brenda Seago, Katherine Sweeney, Corrina Warner, Dave Freeman, Mickey Williford, TBD (Dean of Student Life)
Provides subject matter expertise and support for the accreditation report compilation. Provides process expertise, tracking, planning, implementation, compilation of status reports, etc.
Project Management Team
Mickey Williford, Project Leader Karen Ribble, Project Manager Heather McCoy, Project Support

9. Project Organization Functional Action Teams Members To Be Determined
Provides the subject matter expertise and day-to-day planning and implementation for the consolidation of the respective functional area(s). Resolves issues and escalates when required.
Functional Action Teams Members To Be Determined
Phase 1 Artifacts Reconciliation Faculty and Staff Affairs Faculty Credentials Governance & Organization
Phase 2 Enrollment Management Learning Resources Mission & Institutional Effectiveness
Phase 3 Student Affairs Financial Resources Physical Resources

10. FY2014
FY2015
Jan '14
Feb '14
Mar '14
Apr '14
May '14
Jun '14
Jul '14
Aug '14
Sep '14
Oct '14
Nov '14
Dec '14
Jan '15
Feb '15
Mar '15
Apr '15
May '15
Jun '15
PHASE 1
Compliance Audit & Plan
Report Development
Reports Reviewed/Finalized
PHASE 2
PHASE 3
Most of Core Team’s work organized from now through June 2015
Project Schedule

11. Project Resources-OPTIONAL
SACSCOC Resources (in Binder)
Project Documents
Site Visit Report Template
Principles of Accreditation (2012 edition)
Resource Manual for Institutions Seeking Reaffirmation – This will provide you guidance on how to address specific Principles
Substantive Change Policy
Box Account
Project Materials
QEP Materials Previously Prepared at ASU and GHSU
Internet
SACSCOC Website (
QEP Materials from other SACSCOC Institutions
Project Resources-OPTIONAL

12. Project Management Preview
What is project management?

13. Project Communications
Stakeholder Analysis
Questions/
Issues
Status Reports
Project Communications
Project Management Team
Core Team Monthly Meetings
Request for support
Document Management via BOX

14. Next Steps/Actions
Members of Core Action Team (prior to February meeting)
Review the materials provided in your Resource Binder, especially
SACSCOC Resource Manual Sections
Draft team charter for Functional Action Team (see the sample in your Binder)
Identify members of your Functional Action Team, considering these questions:
Who is functionally responsible for ensuring compliance with a SACSCOC standard, either in part or in whole?
Who is affected by GRU’s compliance with a SACSCOC standard?
Who will have the expertise to be a productive team member?
How do you foresee divvying the work of your team?

15. Next Steps/Actions Project Management Team
Send template for Team Charter to members
Schedule first meeting of Core Action Team for February 2014 to discuss:
Follow-Up on Core Team Actions
Project Management Processes and Box Demonstration
Compliance Audit and Planning
Determine standard schedule for Core Action Team Meetings and Status Updates through June 2015
Set up Box folders for managing documents

16. Questions & Discussions