1. Research Master ID (RMID)
Sarah Brewer, MA, CCRA
Leila Forney, DNP, CCRP

2. The Basics What is a RMID? Why?
A unique numeric identifier that links a research study across multiple electronic research systems
Why?
Accurately identify research studies
Improve metrics tracking and reporting
Increase data accuracy across systems
Initiative from the Office of the Vice President for Research
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3. The Basics A RMID will be required when submitting new studies in:
eIRB
electronic proposal datasheet (ePDS)
SPARCRequest©
Additional systems to be added
“New Study”
Any research study that has not been entered into one of the current linked systems
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4. The Basics
Name of the principal investigator of the research study
Principal Investigator (PI):
PI’s primary funding department
Department:
The full title of the research study found on the protocol document.
Long Title:
The short title is the shortened version of the full research study title.
Short Title:
The funding source identifies how the study is or will be funded.
External funding – funding is received from a source outside of MUSC
Internal funding – funding may be coming from department or a pilot project
Funding Source:
PI: If the PI is not known, this may be the name of the proposed principal investigator.
Short Title: It may be an acronym of the long title or other variation by which it is easy for the entire study team to identify the study.
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5. Getting Started Information: https://horseshoe.musc.edu/research/rmid
RMID Site:
Information:
Overview
FAQs
User guide
Links to training
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6. Search for the RMID Use NetID and password to log in
2. Search the system to determine if the study has a RMID#
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7. Search for the RMID Search by PI Name
Type the name of the investigator in the “Search by PI Name” field
Choose the correct name from the drop down list
Select search.
Searching by PI name will return all studies associated with the designated PI.
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8. Search for the RMID Short Title Long Title
Enter only a portion of the title or a keyword
Search will return all studies that include that keyword anywhere within their short title
Long Title
Search will return all studies that include that keyword anywhere within their long title
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9. Search for the RMID Search other fields Search by Department
If you have been unable to locate the study after searching those fields, , consider searching by other available fields by checking the “Show More” box.
Dept. - It is recommended that the search begin with the department of the potential PI or the department through which the study is funded.
RMID – If you have a RMID, it can be entered in the RMID field.
Search by Department
Searching this field will return all studies that have been associated with the selected department.  
Search by Funding Source
This search field will return either all internally funded studies or all externally funded studies.
Search by RMID
This will return the existing RMID and associated study information.
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10. Search for the RMID Search by Funding Source Search by RMID
This search field will return either all internally funded studies or all externally funded studies.
Search by RMID
This will return the existing RMID and associated study information.
Search by Department
Searching this field will return all studies that have been associated with the selected department.  
If you have been unable to locate the study after searching those fields, , consider searching by other available fields by checking the “Show More” box.
Dept. - It is recommended that the search begin with the department of the potential PI or the department through which the study is funded.
RMID – If you have a RMID, it can be entered in the RMID field.
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11. Create New RMID Enter the 5 required data elements
Principal Investigator (PI) name
Department of PI
Long Title
Short Title
Funding Source
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12. Create New RMID Instant confirmation
Automatic s to the PI and creator
Recommendation: Forward to rest of the study team
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13. RMID Record Features
Before IRB Submission
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14. RMID Record Features
After IRB Submission
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15. RMID Record Features
Click on the RMID Record to see what records are associated to the RMID
What is contained in a RMID record
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16. SPARCRequest© RMID is required in SPARCRequest©
Short & Long Titles will pull from RMID to SPARCRequest©
What information is pulled into SPARC from RMID
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17. SPARCRequest© Error Messages 1. 2. 05/30/2017 Validations
Is this a real RMID?
Has this RMID already been used in SPARC?
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18. **RETURN to the eIRB site to enter the RMID**
RMID is a required field
Enter in new study applications prior to submission
Screenshots of where the RMID can be entered in eIRB by research team members with study edit rights for studies created on or after 1/28/17:
The initial study application page (last page of the application) for all study types
Available as long as the study is editable before IRB approval
**RETURN to the eIRB site to enter the RMID**
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19. eIRB Edit RMID using “My Activity” 05/30/2017
Screenshots of where the RMID can be entered in eIRB by research team members with study edit rights for studies created on or after 1/28/17:
The Edit RMID activity is available after the study is approved.  This is the mechanism for edits at this time, as the page is not available on amended applications at this time.
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20. eIRB – Future Directions
Error message
Validation –
Has RMID been submitted on another protocol?
 Which protocol is the RMID associated with?
Check your RMID
Contact OCR if your RMID is correct but another study is using it.
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21. ePDS RMID is not a required field YET
But it is VERY important
Study teams will need to enter the RMID to link the COEUS record to the study’s other records (eIRB, SPARC, Epic, etc.)
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22. Research DataMart Tableau Reporting Dashboards eIRB SPARCRequest RMID
COUES
Financial Research Dashboard data
Business Intelligence System
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23. Research DataMart
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24. Future Directions of RMID
New RMID field
Please select one:
Basic science research – (e.g. animal, bench)
Clinical research study, Clinical Trial and/or Translational Research
 Please select one:
This study may (or will) have MUSC health services (hospital, outpatient, laboratory or professional billing) regardless of whether it is invoiced to the study or to the patient’s insurance or to the patient.
This study WILL NOT have MUSC Health services (hospital, outpatient, laboratory or professional billing; e.g., not human subjects research, retrospective chart review, survey or observational only study.
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25. Future Directions of RMID
Integrating Epic data
Research Dashboards available to departments and study teams
Non-human research?
eProtocol
Cores
Pushing RMID fields into other systems
Populating systems with information from sources of truth (eIRB, COEUS)
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26. Frequently Asked Questions
Do I need a RMID?
I can’t find my name (PI’s name) in the drop down list…
I’ve entered all of the fields, but I can’t hit submit…
I can’t find the Create New RMID button…
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27. More Information
RMID website:
RMID Training: MyQuest.musc.edu
“How to Create a Research Master ID”
RMID User Guide: Research Toolkit
Study Set-Up section
If you cannot find the information you are searching for,
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