1. Membership Validation
5/25/2006
Membership Validation
Judd Stiff
Pacific Skyline Council
Foster City / Palo Alto California

2. Membership Validation
New validation process in place and Commissioners play important role in its implementation
Provides formal means to improve units that are not Quality Units
We are all responsible to ensure validity of BSA membership rolls
Do not overstate membership nor number of units
11/15/ National Meeting

3. Validation Procedures (1)
Follow registration procedures to maintain BSA standards of membership
Welcoming call to unit leader when a new unit is created
Mail Registration Cards directly to unit leader
Membership fees paid by council must be approved by Scout Executive with Board guidance
11/15/ National Meeting

4. Validation Procedures (2)
Conduct semiannual “unit health” reviews
Watch for unusual or no changes in unit membership
Ensure all youth participants are registered
Key individuals (including District Key 3s) certify process
Other administrative and documentation actions
11/15/ National Meeting

5. Unit Health Reviews
Unit-serving Exec and Commissioner team evaluate every unit in district in January and July
Assign rating of “Good”, “Fair” or “Poor”
“Good” implies a Quality Unit
Written action plans prepared for all “Fair” and “Poor” units detailing steps necessary to become Quality Unit
Action plans monitored monthly
11/15/ National Meeting

6. Unit Health Indicators
Quality Unit history
Adult leader training
Program
Tour permits
Advancement
Participation in district and council events
Roundtable attendance
Retention
11/15/ National Meeting

7. How to Verify Membership
Ongoing involvement by Unit and District Commissioners
Monthly review of District Totals Report
Export membership rosters into spreadsheet and sort various ways
Membership Audit Report on MyBSA
11/15/ National Meeting

8. District Totals Report ScoutNET --> Membership --> Membership Reports --> Management
Definitive list of all registered units
Number of registered youth and adults
On time recharter / top leader trained / Quality Unit
11/15/ National Meeting

9. Membership Audit Report myBSA--> SE Only
Adults with 10 or more positions
Adults with invalid Social Security Numbers
Youth with both Pack and Troop registrations
Youth with both Troop and Crew registrations
Youth with duplicate registrations in same program
New units with five or fewer members
Short term units (<12 months)
Long term units (>12 months)
Units with 10 or more dropped youth
Units with no change in youth
11/15/ National Meeting

10. Valid Versus Invalid Units Less than 4 youth Scoutreach Camp staff OA
Dual youth registrations
Paid in only one position
Pack/Troop
Troop/Crew
Crew/Crew/Ship
11/15/ National Meeting

11. Membership Validation
Council and District Commissioners play a key role
Understand procedures
Be engaged in process
Do not take certification signatures lightly
Added benefit is more Quality Units and better program delivered to our youth!
11/15/ National Meeting