1. Data Pipeline Town Hall March 24, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/13/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline Identity Management
READ Collection
Student Interchange
Student End of Year
Report Card March
Open Collection
New Fields
Directory
4 Day School Week
Charter Schools EMO, CMO for
School Code Changes
RITS

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
4 Day School Week
School Code Changes
RITS
EDIS
Periodic
Report Card March (Opened March 1st - Closes April 8th)
Access for ELLs SBD (3/14/2016 – 3/25/2016) 9

10. Open Data Pipeline Collections
11/13/2018
Open Data Pipeline Collections
Snapshots
Student End of Year (Soft Open)
Teacher Student Data Link
Coming Soon
READ (Open April 1st – June 16th)
Special Education Discipline (Interchange open April 11th) 10

11. Identity Management 11

12. Identity Management Upgrade
Soft release completed on March 1st! New version of the is the Delegated Administration application (11g) is up now.
Again, if you create users on the new version you must continue
April 5th old version of the user provisioning goes away
All of the 10g users will be automatically “migrated” to 11g
First Q/A session held early this week 3/8 – 10 attendees
Pre / Post Release - Informational Webinar Recordings Posted
Webinar links to be posted to the Identity Management home page
New release of the application applied
Addressed address issue
Application LAM tab wording on manage user page
Additional cosmetic changes forthcoming 12

13. Identity Management Upgrade
Questions and Answer sessions continuing through March – 15th, 22nd & 29th (Tuesday’s from 9-10 am)
We will be sending out a reminder out Monday’s
Meeting purpose
Quick update on the transition – highlight a specific issue if any
Next week’s informational topic will be on the Bulk Load features
Questions & Answers from the districts
Don’t wait for the meeting, report any issues right away
Meeting Information:
The URL: Conference Bridge
CDE continues to monitor how may LEA’s are moving over 13

14. Identity Management Upgrade
Questions / Concerns on the demonstration 14

15. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 15

16. READ Collection 16

17. READ Collection Key Dates
11/13/2018
READ Collection Key Dates
April 1: READ collection opens
May 15: All districts create and submit beginning READ file to ensure correct file layout
June 16: Districts complete submission of READ files by close of business – all submissions are finalized and submissions will be locked
July 1: Districts resubmit with duplicates removed from file – the READ collection closes
July 27: Final SRD numbers and funding are ed to districts READ respondents and superintendents
Week of August 10: Anticipate distribution of READ funds to districts 17

18. 2015-16 READ Data Element Updates
Include students in grades K-6 (all K-3 students enrolled at time of testing and grades 4-6 cohort students)
How do identify your cohort students
1. Run the Extract Report in COGNOS – “Student extract of 4-12 graders with a significant reading deficiency in the prior year”
2. Run this report for the current school year ( ). Districts will be able to download an excel file pre-loaded with all READ fields for 4-12 graders except for the READ Plan field.
3. Districts must add the value for READ Plan ( 0 or 1) to indicate if the cohort student remains in the cohort or if they have exited from the cohort based on READ Plan ( 0 – No or 1 – Yes)
4. Districts will then copy and paste this information into their READ file before submitting data
IMPORTANT: Districts must ensure that the student interchange is updated prior to running this report 18

19. 2015-16 READ Data Element Updates
Changes for students identified as having an IEP and the subsequent changes to the collection codes
READ Status now excludes READ Status of 3 (3rd grade student took CoAlt or K-2 student eligible to take CoAlt)
READ Test now excludes READ Test of 05 (Exemption: Special Education)
READ Test now includes READ Test of 13 (Special Education student tested using alternative approved measures)
READ Score for READ Test 13 will be ‘8888’ 19

20. Identity Management Roles
11/13/2018
Identity Management Roles
Before you do any loads to Data Pipeline, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
This is the group of people who will receive all communications for our collection through our list serve
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Westgaard) if you do not know your LAM to obtain this information 20

21. 11/13/2018
Webinar Support
The Office of Literacy will be hosting an informational webinar about the 2016 READ collection on March 31, 2016 at 2:00 PM
This webinar will be recorded and posted on our website if you are unable to attend
Please go to or call to join the meeting
We will review the data elements, business rules, FAQ document and reporting scenarios 21

22. 11/13/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules
Webinar trainings
Additional resources – Frequently Asked Questions 22

23. Additional READ Resources
11/13/2018
Additional READ Resources
READ will attend Town Hall meetings starting today March 10, 2016 with updates:
Information on reports
Questions about submissions
Clarification on data elements
READ Collection Weekly Update sent on Fridays
Upcoming trainings
Deadlines
Defects 23

24. Questions? THANK YOU! Contact Whitney Westgaard
11/13/2018
Questions?
Contact Whitney Westgaard
Phone:
THANK YOU! 24

25. Student Interchange 25

26. Changes for
EDAC approved further changes to the Student Interchange files
file layouts at:
DEM Changes:
REMOVED: Refugee Field 26

27. Changes for 2016-2017 2016-2017 file layouts at: SSA Changes
SSA Changes
REMOVED: Colorado Continuously Enrolled
REMOVED: Date Most Recently Enrolled in U.S. 27

28. Changes for 2016-2017 New Field in SSA: Date First Enrolled in U.S.
Replacing Date Most Recently Enrolled in US
A date that should indicate the date a student first enrolled in a US Public or Non-public school
This field will be partially calculated where districts may choose to zero fill the field and we will generate a value based upon data from past collections. 28

29. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 29

30. Student End of Year 30

31. 2015-16 End of Year Schedule Regular Process
Monday, February 1st  – Student End of Year snapshot soft open. Districts may upload interchange files and create snapshots as process enhancements continue to be made to final snapshot
Monday, May 2nd  – Student End of Year snapshot hard open. Updated edits are live.
Thursday, June 2nd – All districts create an End of Year snapshot. Snapshot must contain records 31

32. 2015-16 End of Year Schedule Regular Process
Thursday, June 23rd – All districts pass Student Interchange, Title I interchange, and Special Education Interchange level edits.  Majority of data flows through to the snapshot.
 Thursday, July 28th – All districts have clean snapshots with no errors
 Thursday, September 15th – All districts submit their End of Year snapshots and approve initial Data Summary reports.  This deadline is mandated under Colorado Administrative Rules. 32

33. 2015-16 End of Year Schedule Final Dates
Friday, December 2nd to Wednesday, December 7th – Districts do a final review of graduation and dropout rates after the AYG reconciliation.  (Any changes require a new sign off page)
Thursday, December 8th – Superintendents must approve final Data Summary Reports (collection closes)
January 19th, 2017 – Official/final data and rates posted on the CDE web site and released to the public 33

34. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 34

35. Report Card March 35

36. Report Card March
Report Card March Collection is open until April 8th.
File layouts and definitions can be found at:
If you have any questions please contact Dennis St. Hilaire at or call

37. Report Card March File Extract Download
Two ways of submitting the Report Card March Collection
File Submission -File can be created though:
File Extract Download
For file submission you can upload your file using File Upload
Form Submission – You may submit using Edit Record to submit via forms
When you go to Status Dashboard for Forms it will show 0 records – reason for this is data goes directly to production and bypasses the staging tables. There is data in the system!

38. Report Card March
A question that came up last week about “Making Progress toward graduation.” - This flag is for high schools and the focus is to put students on track to graduate if they are missing credits. This would not pertain to elementary or middle schools. 38

39. Report Card March Changes for 2016-17
Bullying Policy Flag – A yes or no flag which indicates whether or not your school meets ALL components of bullying policy. This field is REQUIRED and, if left blank, will result in a FATAL error which will stop all processing of your file.
To mark YES your school must meet ALL of the following: 39

40. Report Card March Changes for 2016-17
Defines bullying. Legislative definition:
Any written or verbal expression, or physical or electronic act or gesture or a pattern thereof intended to coerce, intimidate, or cause any physical, mental, or emotional harm to any student.
Including but not limited to any such behavior that is directed toward a student on the basis of his or her academic performance or against whom federal and state laws prohibit discrimination upon any bases described in section (1)(11)(I).
(1)(11)(I): The schools and districts are subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation, national origin, religion, ancestry, or need for special education services. 40

41. Report Card March Changes for 2016-17
Bullying is prohibited against any students for any reason. Prohibited on district/school property and at school-sponsored activities.
Students engaged in bullying or students who retaliate against a student who has reported bullying will be appropriately disciplined. 41

42. Report Card March Changes for 2016-17
The superintendent has developed a comprehensive bullying plan/program:
Bullying will not be tolerated
Train staff and students to prevent
Implement procedures for immediate intervention, investigation and discipline for students who bully
Make efforts to change behavior of bullies
Partner with parents and community to maintain a bully-free environment
Support victims of bullies
Consistently recognize and praise positive supportive student behaviors 42

43. Report Card March Changes for 2016-17
Does your school use any of the following evidence-based bullying programs:
Bully Prevention in Positive Behavioral Interventions and Supports (BP-PBIS) Flag
Bully Proofing Your School (BPYS) Flag
Olweus Bully Prevention Program (BPP) Flag
Promoting Alternative Thinking Strategies (PATHS) Flag
Second Step Flag
Steps to Respect Flag
Home Grown Flag
If Home Grown (specify if patterned after existing program (s))
Other Flag
If Other (specify) 43

44. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 44

45. Directory 45

46. Directory 4 Day School Week
4 Day School Week Application
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 13, 2016.
Application guide available at: 46

47. Directory 4 Day School Week
In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at A copy of their respective school calendars, building class schedules, assembly schedules, bell schedule including lunch time interval and professional development calendar. CDE will review the additional materials for the use and prioritization of instructional time. The executive director of field services and deputy commissioner must recommend approval of the application before it is forwarded to the commissioner for consideration. 47

48. Directory Charter School EMO and CMO for 2016-17
Charter Management Organizations
Charter Belongs to CMO or EMO
CMO Name
Employer Identification Number (EIN)
CMO Physical Address
CMO Physical City
CMO Physical State
CMO Physical Zip
CMO Mailing Address
CMO Mailing City
CMO Mailing State
CMO Mailing Zip
Type CMO, EMO or Other
Contract Number that authorizes Charter School
Date of Contract
Renewal of Contract Date 48

49. Directory Charter School EMO and CMO for 2016-17
If your Charter school belongs to a CMO or EMO it is now required to report those management organizations.
This is a requirement from EdFacts from the US Department of Education for 49

50. Directory School Code Changes
If your school district has a -
New School Code Request
Name Change
Grade Change
Closing a School
You may submit those changes.
CDE has a cross unit review team that looks at all school code changes.
Forms can be found at: 50

51. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 51

52. RITS 52

53. RITS
Please submit requests for SASIDS needed for assessments in a timely fashion. Don’t wait until the last minute as there is now a heavy volume of cases beginning to come in.
Invitations for Syncplicity have begun going out for RITS/EDIS contacts.
Thank you to the RITS/EDIS folks who took part in the regional trainings. 53

54. Thursday, March 31st, 2016 9 a.m.-10 a.m.
Thanks for joining us today!
Next Town Hall:
Thursday, March 31st, a.m.-10 a.m. 54