1. Clackmannanshire Meet the buyer
Scottish Government
eInvoicing Solution

2. Agenda
Topic
Introductions
2) Background to eInvoicing solution
3) An overview of the Scottish Governments eInvoicing solution
4) Current Position
5) Facts and Figures
6) The eInvoicing process
7) What is supplier on-boarding
8) Roles and Responsibilities
9) Supplier requirements
10) Core elements of an eInvoice
11) Benefits of eInvoicing
12) Questions

3. Background to eInvoicing Solution
Key Driver : EU Directive
SG new eInvoicing solution
Central Government & NHS must comply by 27th Nov 2018
Other Public bodies have a further 12 months to comply : 2019
Timescales
EU Directive transposed into Scot’s Law

4. Future Organisations (140+) Live Organisations (11 Organisations)
Current Position
Future Organisations (140+)
Glasgow City Council
Registers of Scotland
Crown Office
Scottish Prison Service
Scottish Police Authority
SEPA
SCRA
Edinburgh Napier Uni
Live Organisations (11 Organisations)
West Lothian Council
Stirling Council
Dumfries and Galloway Council
Argyll & Bute Council
East Lothian Council
West Lothian College
West Dunbartonshire Council
Aberdeenshire Council
Moray Council
South Lanarkshire Council
University of Abertay
Initial Pilot Phase

5. Total Saving Public Sector Saving Supplier Saving Invoice Volume
Facts and Figures
£1,125,055
£710,124
£414,930
Total Saving
82,023
Public Sector Saving
Supplier Saving
Invoice Volume

6. Supplier Savings Stirling Falkirk Clackmannanshire £414,930
Savings to the supplier
Stirling
Parkhead Building (5,862)
Graham (4,443)
Tillicoultry Quarries Ltd (4,428)
Batleys (4,385)
Muller Wiseman Dairies (3,807)
City Electrical Factors Ltd (3,413)
Amazon UK Marketplace (2,653)
Campbell's Prime Meat (2,109)
Yorkshire Purchasing Organisation (1,820)
Vodafone Ltd (1,820)
Falkirk
Brake Bros Ltd (5,736)
Muller Wiseman Dairies (4,557)
D McGhee & Sons (4,342)
Banner Business Supplies Limited (4,094)
Tillicoultry Quarries (3,276)
AC Gold Services Ltd (3,039)
Plumb Centre (2,680)
Jordan Electricals Ltd (2,637)
TP Larbert (2,637)
Unico Ltd (2,548)
Clackmannanshire
EDF Energy 1 Ltd (2,282)
Ricoh UK Ltd (1,227)
Office Depot UK Limited (1,206)
Total Gas & Power Limited (916)
Buick’s (Alloa) Ltd (850)
Jewson Ltd (837)
Yorkshire Purchasing Organisation (824)
CF Services Ltd (692)
Business Stream (666)
Tillicoultry Quarries Limited (659)
Supplier Savings
£414,930

7. An overview of the Scottish Governments eInvoicing solution
Buyer (Receiver)
Supplier (Sender)
Export
Validate
Interpret
Extract
Finance System
EDI

8. Core elements of an eInvoice
ABC Supplies
(1) INVOICE
(2) VAT Reg No: GB XXX XXXX XX
(1) Invoice No:
(3) Customer No:
Date/Tax point: /11/2016
(4)(5) To: Example Org
1 High Street
Edinburgh
EH1 2AB
(6)(7) From: ABC Suppliers
Finance Section
1 High Street
Glasgow
G1 2AB
Customer VAT Number:
For invoice queries Contact: Joe Bloggs
Telephone:
(8) Purchase Order No:
Currency: GBP
Description/Item Code
Qty
(10) Unit Price (ex VAT)
(10) Amount (ex VAT)
(10) VAT Rate
(10) VAT
Line Value
(9) Spec – 1223A 1
£1,350.00
£1,350.00
£20.00
£270.00
£1,620.00
(11)Total:
£1,350.00
£270.00
£1,620.00
(12) Payment Terms: 30 Days
_________________________________________________________________________________
(13) Payment of this invoice can be made using one of the following payment methods:
Online: Debit or Credit card payments
BACS or Bank Transfer: Bank of Scotland, Sort Code: , Account:
General account enquiries should be directed to

9. What is supplier on-boarding

10. Roles and Responsibilities
Scottish Government
Public Body
Supplier

11. Reducing invoice processing costs
Benefits
Faster Payment
Reducing invoice processing costs
Free to Suppliers
Auditability
Reduces carbon footprint

12. eCommerce Post Award Team:
Questions
Any Questions?
eCommerce Post Award Team:
Web: