1. 21st century cclc 2016-2019 grant awardee training
Division of Performance and Accountability
August 28, 2018, 10:00 AM (MDT)

2. Overview
The 21st Century Community Learning Centers (21st CCLC) was established by Congress as Title IV, Part B, of Public Law , “The No Child Left Behind Act of 2001.” Through this program, the Bureau of Indian Education (BIE) funded schools and dormitories to compete for the 21st CCLC grant that enable them – with the assistance of community partners – to plan, implement, or expand projects that benefit the educational, health, social, cultural and recreational needs of students and community.

3. Program Timeline Start Date End Date Initial Award (Year 1)
September, 2016
June 30, 2017
Year 2
July 1, 2017
June 30, 2018
Year 3
July 1, 2018
June 30, 2019

4. 2018-19 SY Funding Third year for the grant
The distribution of this award is for the implementation of the goals of the grant which are carried out by the activities identified in the school’s approved application and signed assurances.
No Carryover Funds for SY 17-18

5. Estimated Award Timeline
Estimated Dates
Initial Award (Year 1)
October 2016
Year 2
October 2017
Year 3
July 2018, August 2018, & October 2018

6. Funds Distributed SY 2018-2019 Miccosukee Indian School
Muckleshoot Indian Tribe
Nazlini Community School
Nenahnezad Community School
Pinon Community School
Salt River Elementary School
Sanostee Day School
Santa Clara Day School(Khapo)
Santa Fe Indian School
Seba Dalkai Boarding School
Sequoyah High School
Standing Rock Community Elementary School
Theodore Roosevelt School
Tiospaye Topa School
Tuba CIty Boarding School
Wide Ruins Community School
Winslow Residential Hall Inc.
Ahfachkee Day School
Alamo Navajo Community School
Blackwater Community School
Bread Springs Day School
Chemawa Indian School
Cove Day School
Dennehotso Boarding School
Dilcon Community School
Fond du Lac Ojibwe School
Gila Crossing Day School
Hannahville Indian School
Hunters Point Boarding School
Keams Canyon Elementary School
Kinlani CLAN Program
Many Farms Community School
Many Farms High School
Meskwaki

7. Funds NOT Distributed SY 2018-2019
San Simon School
Santa Rosa Day School
Sherman Indian High School
T' siya Day School
Taos Day School
John F Kennedy Day School
Sky City
Menominee Indian Tribe of Wisconsin
Pine Hill
Pyramid Lake Jr./Sr. High School
Rock Creek Grant School
Sitting Bull School
Theodore Jamerson Elementary
Two Eagle River School
Wounded Knee
Paschal Sherman
Quileute Tribal School
St. Stephens Indian School
Pueblo of Isleta Elementary School
Mille Lacs Band of Ojibwe-Nay-Ah-Shing
Dibe Yazhi Habitiin Olta
Greasewood Springs Community School
Little Singer Community School
Lukachukai Community School
Rough Rock Community School
Shonto Preparatory School
To Hajiilee Community School
American Horse School
Beatrice Rafferty School
Casa Blanca Community School
Coeur d' Alene Tribal School
Hotevilla Bacavi Community School
Indian Island School
Indian Township School
Lac Courte Oreilles Ojibwe School
Lummi Nation School
Cheyenne-Eagle Butte Schools
Flandreau Indian School
Ojibwa Indian School
Pine Ridge School
Riverside Indian School

8. TIA SW Reports Not Approved
Isleta Elementary School
Pine Hill Schools
Rock Creek Grant School
Sitting Bull School (Little Eagle)
Nay-Ah-Shing School
Wounded Knee District School
Pyramid Lake High School
Quileute Tribal School
Two Eagle River School
Taos Day School
Ojibwa Indian School
John F Kennedy Day School
San Simon School
Sherman Indian High School
Dibe Yazhi Habitiin Olta
Little Singer Community School
Shonto Preparatory School
To Hajiilee Community School
American Horse School
Beatrice Rafferty School
Casa Blanca Community School
Coeur d' Alene Tribal School
Hotevilla Bacavi Community School
Indian Island School
Indian Township School

9. SY 17-18 Fund Balance Not Submitted
Menominee Indian Tribe of Wisconsin
Pine Hill
Rock Creek Grant School
Theodore Jamerson Elementary
Two Eagle River School
St. Stephens Indian School
Mille Lacs Band of Ojibwe-Nay-Ah-Shing
Dibe Yazhi Habitiin Olta
American Horse School
Beatrice Rafferty School
Casa Blanca Community School
Hotevilla Bacavi Community School
Indian Island School
Indian Township School

10. Fall 2017 21APR Not Submitted Sherman Indian High School
Rock Creek Grant School
Dibe Yazhi Habitiin Olta
Little Singer Community School
Lukachukai Community School
Hotevilla Bacavi Community School
Indian Township School

11. Non-Allowable Costs Gift Cards Non-Educational related Field Trips
Paint Ball, Laser Tag, Inflatables, Water Toys
Food for BBQs, Recognition Dinners
Team sports equipment & uniform for schoolwide sports team
DJs
Speakers unrelated to goals of project
Agendas
All cost must be Reasonable and Educationally Related and Aligned to approved activities, budget

12. Expenditures Scrutinized
Salaries (ie. Business tech, cooks, Janitors)
Food
Incentives
Stipends
Furniture
Technological equipment
Team sports
Clubs
Field trips

13. Grant Requirements
Comply with reporting requirements in a timely manner to the Bureau of Indian Education for ESEA NCLB and ESSA Federal accountability purposes. (TIA Schoolwide Reporting in Native Star)
Use data from the Native Star Schoolwide plan, School Improvement plans and other ESEA plans submitted to guide program implementation and evaluation.
Take place in a safe and easily accessible facility. All staff will have demonstrated knowledge and competency in all BIE required safety and emergency operations mandates, including participation in the Emergency Operations Planning Project. All records will be on file and staff training will be conducted annually.
Expend all awarded funds within the program period. June 30, 2019

14. Grant Requirements
Ensure that staff paid by 21st CCLC funding are devoting the required hours to ensure the success of the program.
Schedule all 21st CCLC activities before and after the regular day school program, or during out of school breaks and/or weekends, or during the summer program.
Not include Tribal indirect costs as part of expenditures throughout the duration of the grant.
Document agreements with partners for in-kind services in writing with a Memorandum of Understanding or letters of support, and ensure that partners will be available for any audits, monitoring, or on-site visits.

15. Grant Requirements
Abide by the provisions set out in ESEA NCLB /ESSA and the grant application as approved by the BIE. The grant may be officially modified in writing by a process specified by the BIE.
Not use the 21st CCLC funds to supplant Federal, State, local, or non-Federal funds.
Meet all documentation requirements and reporting deadlines for the grant.
Establish and follow internal controls to ensure funds are accounted for using Generally Accepted Accounting Practices (GAAP).
Evaluation due date 5/30/2019

18. Data Collection Native American Student Information System (NASIS )
Managed and supported by the BIE
No cost
Webinar on 2:00 PM (MDT)
Out of School-Time Leadership Management System (OSTLMS)
Private data collection
Not managed by the BIE
Fee
Any TA will need to be directed to your OSTLMS POC
ATTENDANCE ONLY

19. School Site Summary, Attendance, Lesson Plans, Homework Notes
Upload in Native Star Document Upload
Template provided
Due 9/1/2018
Attendance
Weekly
NASIS or OSTLMS
Lesson Plans/Tutor Notes
Keep on file at school site
Will request if we are onsite or have questions or concerns about your activities

20. Student Achievement Data (Summary)
Upload in the Native Document Upload
No Template; Provide summary NO STUDENT NAMES OR IDENTIFICATION on Student Achievement Data for BOY, MOY, EOY
Fall (BOY): November 2, 2018
Winter (MOY): February 22, 2019
Spring (EOY): June 21, 2019

21. Detailed Budget Expenditure
Upload in the Native Document Upload
No Template; Provide Business Office Budget that provides details on expenditure for the dates requested
BOY—Due October 1 (July 1- September 30)
MOY—Due January 1 (October 1-December 31)
EOY--- Due July 1 (January 1-June 30)

22. 21 APR Federal Reporting
Data set for 21 APR Federal Reporting Document
ALL Grantees will submit this document and upload into the Native Star document upload including OSTLMS users.
Submission dates:
Spring 2018: August 17, 2018
Summer 2018: August 31, 2018
Fall 2018: January 31, 2019
Spring 2019: June 29, 2019
Webinar 9/4/ :00 am (MDT)

23. Feedback Documents Feedback Documents
ALL Grantees will submit these documents and upload into the Native Star document upload including OSTLMS users.
Upload only the summary of your feedback(s)
Sample feedback documents can be sent to you upon request.
Submission dates:
Spring 2018: August 17, 2018
Summer 2018: August 31, 2018
Fall 2018: January 31, 2019
Spring 2019: June 29, 2019

24. Program Evaluation Part I-Program Background/Context-Goals/Objectives
Part II-Project Description-Comprehensive (Staffing, Schedule, Operation)
Part III-Data Collection Methodology-Quantitative & Qualitative
Part IV-Program Implementation Findings-Fidelity of implementation, barriers
Evaluation submission: Tentative May 30, 2019
Webinar 9/6/2018 at 10:00 am (MDT)

25. Native Star-Document Upload

26. Monitoring Program Monitoring Evaluation
Desk reviews of NASIS or OSTLMS & Native Star Data
Title & Fiscal Reviews
Quarterly Reviews with POC

27. Program Modification & Carryover
Follow approved application or approved modification
Any changes to approved activities or budget must be submitted to your POC. POC will decide if the request is sufficient or a paper modification needs to be submitted.
Carryover
Carryover funds is highly discouraged.
Projects currently have a large carryover of funds they received in SY New funds will not be released until majority of funds have been expended by October 31.

28. Upcoming Webinars August 2018 21st CCLC SY 18-19 Update(s) & Review
Aug 28, 2018 at 10:00 am - 11:00 am MDT
September 2018
21 APR Update & Review
Sep 04, 2018 at 10:00 am - 11:00 am MDT
21st CCLC Evaluation Review & Update
Sep 06, 2018 at 10:00 am - 11:00 am MDT
 21st CCLC NASIS Review
Sep 06, 2018 at 2:00 pm - 3:00 pm MDT
November 2018
21st CCLC SY MOY Update(s)
Nov 27, 2018 at 10:00 am - 11:00 am MST
21APR Update & Review
Nov 27, 2018 at 2:00 pm - 3:00 pm MST

29. Contact Information
Valerie Todacheene, SEP Education Program Specialist
Ph:
Marie Silverhatband, SEP Education Program Specialist
Ph:
Andrea Bia, SEP Education Program Specialist
Ph:

30. Questions