1. 2013-2014 SPRING FINAL EXAMS MAY 23 – JUNE 10
Agenda Items:
Teacher-Made Exams
NC Final Exams
End-of-Course Exams
NCEXTEND2 Exams
World Languages Level I Exams
Check-Out/In Procedures
Late/Accommodation Procedures
NC Testing Code of Ethics
Next Steps
Stop by the Table Outside the Auditorium to Pick Up Necessary Materials

2. Some materials can be accessed online. http://westmecktesting. weebly
Some materials can be accessed online! Testing Schedule List of Test Administrators & Proctors EOC Assessment Guide NCEXTEND2 EOC Assessment Guide NC Final Exams Assessment Guide Proctor’s Information NC Testing Code of Ethics WMHS Testing Room Checklist World Languages Script & Test Directions

3. THE TESTING SCHEDULE TESTING WINDOW:
Know when we are testing and be aware of schedule changes!
DATE
SCHEDULE ADJUSTMENTS
EXAMS TO BE
ADMINISTERED
LUNCH AND/OR BUS DEPARTURE CHANGES
Friday, May 23, 2014
(A Day)
2nd Period: 7:15 – 10:00
3rd Period: 10:06 – 12:06
4th Period: 12:13 – 2:15
2nd Period A-Day Exams for all Year-Long Courses
4th Period A-Day Exams for all Year-Long Courses
(includes Teacher-Made Exams and NC Final Exams)
A Lunch: 10:06 – 10:32
B Lunch: 10:36 – 11:02
C Lunch: 11:07 – 11:34
D Lunch: 11:39 – 12:06
Normal Dismissal Time
Monday, May 26, 2014 is a holiday. School is not in session and no exams will be administered.
Tuesday, May 27, 2014
(B Day)
2nd Period B-Day Exams for all Year-Long Courses
4th Period B-Day Exams for all Year-Long Courses
Wednesday, May 28, 2014
1st Period: 7:15 – 10:00
4th Period: 10:06 – 12:06
3rd Period: 12:13 – 2:15
1st Period A-Day Exams for all Year-Long Courses
3rd Period A-Day Exams for all Year-Long Courses
Thursday, May 29, 2014
1st Period B-Day Exams for all Year-Long Courses
3rd Period B-Day Exams for all Year-Long Courses
Friday, May 30, 2014
Regular Schedule:
1st Period: 7:15 – 8:48
2nd Period: 8:54 – 10:27
3rd Period: 10:33 – 12:41
4th Period: 12:41 – 2:15
Make-ups for all Year-Long Courses
(includes teacher-made exams and NC Final Exams)
Testing will take place in closed locations.
No bells will ring for class changes.
A Lunch: 10:35 – 11:01
B Lunch: 11:05 – 11:31
C Lunch: 11:36 – 12:03
D Lunch: 12:08 – 12:35
Monday, June 2, 2014
Abbreviated Schedule:
7:15 a.m.—12:45 p.m.
All 4th Period 4x4 Exams
(includes World Language EOYs, EOCs, NC Final Exams, and Teacher-Made Exams)
Lunch: TBA
Buses Leave: 12:45 p.m.
Tuesday, June 3, 2014
All 3rd Period 4x4 Exams
Wednesday and Thursday, June 4 and 5, 2014 are religious holidays.
Only makeup exams will be administered, and school will dismiss at 2:15 p.m.
The schedule for that day is TBA.
Friday, June 6, 2014
All 2nd Period 4x4 Exams
Monday, June 9, 2014
All 1st Period 4x4 Exams
Tuesday, June 10, 2014
Make-ups for All 4x4 Exams
TESTING WINDOW:
Year-Long Courses: May 23 – May 30
Semester Courses: June 2 – June 10

4. Teacher-made exams

5. TEACHER-MADE EXAMS KEY POINTS: Make good use of the allotted time:
In addition to NC Final Exams, World Language Exams, and EOCs, some teachers will be administering teacher-made exams. (A-Day/B-Day teacher-made exams are from May )
KEY POINTS:
Make good use of the allotted time:
We will be in one period for almost 5 hours beginning June 2nd!
Use extra time in a variety of ways:
Play games to review before testing
Allow review in partners/groups/stations before testing
Last minute one-on-one instruction before testing
Teacher/classroom surveys to improve for next year
THINGS TO DO:
Work with your team to make an appropriate assessment (and rubric, if applicable).
Save your teacher-made test in a variety of ways in case it is needed for verification over the summer:
Keep student’s graded tests
Save your test electronically
Send your test to your department chair and team administrator or academic coach
End-of-Course, World Language, and NC Final Exams will count as 25% of a student’s final grade. These courses SHOULD NOT also have teacher-made exams this year!
In other words, only one final exam per course.

6. NC Final Exams

7. NC FINAL EXAMS: TESTED SUBJECTS
Page 4 of the NCFE Assessment Guide
English I
English III
English IV
Civics & Economics
US History
World History
Physical Science
Chemistry
Physics
Earth/Environmental Science
Math II
Math III
Advanced Functions & Modeling
Pre-Calculus
More information can be found at

8. PURPOSE OF THE NORTH CAROLINA FINAL EXAMS
North Carolina’s Teacher Evaluation Process
Standard 6 to assess teacher performance
Standard 8 to assess administrator performance
25% of the student’s final grade in high school courses
WE WANT 95% of eligible students to test

9. NC FINAL EXAMS: WHO’S ELIGIBLE VS. INELIBIGLE
Pages 5 and 6 of the NCFE Assessment Guide
NC FINAL EXAMS: WHO’S ELIGIBLE VS. INELIBIGLE
ELIGIBLE STUDENTS:
All high school students enrolled in the tested subjects, including repeaters
All transfer students
Suspended students
Students who are failing the course
Students repeating a course
INELIGIBLE STUDENTS:
LEP First Year Exempt Students (only applies to English tests)
Students taking course for credit recovery
Students granted medical exemptions
Students enrolled in AP courses
NCVPS students
End-of-Course, World Language, and NC Final Exams will count as 25% of a student’s final grade. These courses SHOULD NOT also have teacher-made exams this year!
In other words, only one final exam per course.

10. NC FINAL EXAMS: ADMINISTRATION TIME
Page 7 of the NCFE Assessment Guide
NC FINAL EXAMS: ADMINISTRATION TIME
Administration Time: 120 minutes
2 Two Minute Breaks: 4 minutes
General Instructions: 12 minutes
Total Time: 136 minutes
From May 23 – May 29, the last testing periods of the day will have a “special plan” to make sure there is enough time for testing.
Expect an from Ms. Raynor with details.
Unlike with Teacher-Made Exams, teachers are not permitted to review before testing.

11. NC FINAL EXAMS: MATERIALS LIST
Pages 10 and 11 of the NCFE Assessment Guide
NC FINAL EXAMS: MATERIALS LIST

12. Start in your Assessment Guide on page 20!!!
Pages of your Assessment Guide
NCFE Assessment Guide
Start in your Assessment Guide on page 20!!!
Page # of Assessment Guide
# of “SAYS” to Highlight
Page 20 5
Page 21 8
Page 22
2 (test-dependent)
Page 23 (Record Times on Board)
3 or 4 (test-dependent)
Page 24 (Record Times on Board) 2
Page 25 (Record Times on Board) 3
Page 26
On Pages 27-33, you will see the sample answer sheets. There are 3 different answer sheets for NC Final Exams!
English III = green
Multiple-Choice = orange
Multiple-Choice & Constructed Response = blue

13. EOC, NCEXTEND2 & WORLD LANG. EXAMS

14. NC READY EOCs: ELIGIBLE STUDENTS
Page 1 of the EOC Assessment Guide
NC READY EOCs: ELIGIBLE STUDENTS
Students enrolled in a course requiring an EOC
NC Virtual Public School students
AP & Honors students
Courses within a sequence
Suspended students
Students who are failing the course
Hospital or homebound instruction students
95% of eligible students in each school must be tested

15. NCEXTEND2: ELIGIBLE STUDENTS
Pages 1 and 2 of the X2 Assessment Guide
NCEXTEND2: ELIGIBLE STUDENTS
Students enrolled in a course requiring an EOC
Must have a current IEP, not just a 504 or LEP Plan
Student’s progress in response to high-quality instruction says that he is not likely to achieve content area proficiency.
Nature of disability may require assessments that are different in design
95% of eligible students in each school must be tested

16. TESTING WINDOW & ESTIMATED TIME
Pages 2-4 of the EOC and X2 Assessment Guides
TESTING WINDOW & ESTIMATED TIME
World Languages Speaking & Writing: May 1 – June 10
EOCs, NCEXTEND2 & World Languages Listening & Reading: June 2 – June 10
Makeup Days: June 4, 5, and 10
No afternoon makeup exams; no retests
Estimated Administration Time:
Biology: 166 minutes (max. of 4 hours allowed)
English II: 166 minutes (max. of 4 hours allowed)
Math I: 196 minutes (max. of 4 hours allowed)
Spanish I and French I: approximately 90 minutes
NCEXTEND2 Biology: 168 minutes
NCEXTEND2 English II: 168 minutes
NCEXTEND2 Math I: 168 minutes
Maximum Testing Time: 4 hours unless student has an Extended Time accommodation.

17. Start in your Assessment Guide on page 27!!!
Pages of the EOC Assessment Guide
EOC Assessment Guide
Start in your Assessment Guide on page 27!!!
Page # of Assessment Guide
# of “SAYS” to Highlight
EVERYONE BEGINS ON PAGE 27. READ AREAS THAT APPLY.
Page 27 1
Page 28 4
Page 29
4 (test-dependent)
Page 30 5
Page 31
2 or 3 (test-dependent)
Page 32
Page 33
4 or 5 (test-dependent)
Page 34
1 or 5 (test-dependent)
Page 35
2 (test-dependent)

18. ...EOC Assessment Guide continued
Page # of Assessment Guide
# of “SAYS” to Highlight
BIOLOGY AND ENGLISH II ONLY…
Page 36 (Record times on board) 2
Page 37
Page 38 (Record times on board)
Page 39
Page 40
MATH I ONLY…
Page 41 1
Page 42 (Record times on board)
Follow procedures for completing calculator inactive sections
Page 43
Page 44 (Record times on board) 3
Page 45 (Record times on board)
Page 46
Page 47

19. SPECIAL EOC CONSIDERATIONS…
English II EOC
Five lines are provided for each constructed response
If students record their answer in the book or on blank paper and NOT on the answer sheet, the student can transfer answers but he/she cannot get beyond the maximum amount of time allowed.
Math I EOC
Consists of calculator inactive and active sections
Inactive is administered first
When they are done with inactive, students should raise their hands.
Test administrator will paper clip books, and students are not allowed to go back.
Provide student with clean graph/white paper and a calculator.

20. NCEXTEND2 Assessment Guide
Pages 26 – 45 of the X2 Assessment Guide
NCEXTEND2 Assessment Guide
Page # of Assessment Guide
# of “SAYS” to Highlight
NCEXTEND2 ONLY…
EVERYONE BEGINS ON PAGE 26. READ AREAS THAT APPLY.
Page 26 1
Page 27 4
Page 28
6 (test-dependent)
Page 29
3 (test-dependent)
Page 30
Page 31
3 or 4 (test-dependent)
Page 32
2 (test-dependent)

21. ...NCEXTEND2 Assessment Guide continued
Page # of Assessment Guide
# of “SAYS” to Highlight
NCEXTEND2 BIOLOGY AND ENGLISH II ONLY…
Page 34 (Record times on board) 2
Page 35
Page 36 (Record times on board)
Page 37 3
Page 38 1
NCEXTEND2 MATH I ONLY…
Page 39
Page 40 (Record times on board)
Page 41
Page 42 (Record times on board)
Page 43 (Record times on board)
Page 44

22. BEFORE TESTING BEGINS: CHECK-OUT PROCEDURES
EVERYONE will be needed for Check-Out/In, including people in Late-Starting Rooms. Please report to the Media Center by 6:45 a.m.
TEST ADMINISTRATORS AND COUNSELORS will count and record number of materials at Check Out.
MAY 23 – JUNE 10
Media Center
6:30—7:00 a.m.
We must conduct brief training sessions the mornings of testing!

23. BEFORE TESTING BEGINS: AFTER CHECK-OUT
Follow the Checklist that will be in your bin. It will include ALL NECESSARY STEPS TO TAKE FOR A SUCCESSFUL TEST ADMINISTRATION.
Report to your testing location before students arrive.
Make sure the walls are clear of content information.
Proctors should arrive to rooms by 7:00 a.m. to help test administrators prepare materials and get the room ready.
If your proctor has not arrived, please call the Media Center #333 (white phone).

24. ACCOMMODATION PROCEDURES

25. CHECK THE MANILA FOLDER…
If a student accepts his/her accommodations AND THEY GET SEPARATE SETTING, READ ALOUD, OR MULTIPLE TEST SESSIONS….have your proctor or hall monitor escort the student with the test materials to the accommodations locations listed on the testing plan. If this is a math course, send a calculator marked with your name
ACCOMMODATION PROCEDURES
CHECK THE MANILA FOLDER…
Check for Review of Accommodations Forms in your bins, which will let you know which students are eligible for testing accommodations. If you see these forms, use this as a legend:
SS (separate setting)
RA (read aloud)
ET (extended time)
MTS (multiple test sessions)
MIB (mark in book, which means this student will not receive an answer sheet, just a test book to write in)
Dict (dictionary)

26. ACCOMMODATION PROCEDURES
Before beginning the test session, discreetly ask these students if they would like to use their testing accommodations for today’s test. Students are able to accept or refuse.
If a student refuses his/her accommodations…no problem! You and the student must complete a Refusal of Accommodations Form. This form is in your bin. You and the student must sign! The student can then test with everyone else.
If a student accepts his/her accommodations AND THEY GET EXTENDED TIME, DICTIONARY, OR MARK IN BOOK....that student can use that accommodation within your classroom. You will complete a Review of Accommodations Form once testing begins (directions on checklist).

27. This image of the form is on your checklist. Follow it!

28. A list of accommodation sites will be available.
ACCOMMODATION PROCEDURES
If a student accepts his/her accommodations AND THEY GET SEPARATE SETTING, READ ALOUD, OR MULTIPLE TEST SESSIONS….have your proctor or hall monitor escort the student with the test materials to the correct accommodations location. If it is a math class, send a calculator marked with your name.
A list of accommodation sites will be available.

29. Late room procedures

30. LATE ROOM PROCEDURES
Late students are allowed in the room until students in the classroom begin the actual test. You can catch tardy students up on directions, so let them enter if you’re still reading instructions.
Once students begin the test, no late students are allowed. Send late students to the Media Center with the hall monitor or a member of security (please send his/her test materials), and we will either start a late room OR send the student to a holding space if there are no people available to administer.

31. DURING TESTING: Testing Irregularities and Misadministrations
Issues or Concerns? Secure the test materials.
The Test Administrator should alert the Hall Monitor.
The Hall Monitor will call the office (#) or page Ms. Raynor on the radio.
HOW DO YOU REPORT ISSUES??

32. Be sure to make notes on your roster, such as:
AFTER TESTING
Students are allowed to read novels or other non-textbooks while other students continue to work. Their test materials must be collected if they are done testing.
Follow the Checklist in your bin to be sure you have collected all materials.
Test Administrators are to return the bin of materials to the Media Center for counting.
Proctors will remain in the test rooms.
Be sure to make notes on your roster, such as:
Who was sent to an accommodation site
Who was present but asleep during testing
Who came to testing late
Who caused an irregularity or misadministration

33. TCOE & Test security

34. The entire NC Testing Code of Ethics is online!
It is everyone’s duty to follow the NC TESTING CODE OF ETHICS.
Read the NC Testing Code of Ethics (and Proctor’s Guide)
Maintain Test Security at All Times
Do not copy materials or be alone with test materials
Help Ensure the Physical Conditions in the Room are Appropriate for Testing
Help with distractions, seating, and enforcing rules
Make Sure Materials are Appropriately Distributed
Ensure Appropriate Test Admin Procedures are Followed
Assist Students with Emergencies & Breaks
Monitor Students
Follow Appropriate Procedures for Providing Accommodations
Proctors will escort students who receive accommodations to their proper location using the roster in the bin. Do not take any test materials.
Report All Testing Irregularities
Maintain Student Confidentiality
The entire NC Testing Code of Ethics is online!

35. TEST SECURITY PROCEDURES
All school staff members must be trained if they will:
Sign out/in test materials
Sort test materials
Serve as test administrators, proctors, or hall monitors
Enter the test session in case of emergency
Accurately count and record the number of testing materials.
When not using materials, put them in a secure area.
Do not copy, reproduce, or paraphrase test materials.
Teachers CANNOT provide instruction related to the content being tested on test day.
Do not discuss items from the test with students or colleagues.
Take down wall and hallway displays.
Two people must be present in the testing rooms at all times.
Do not clarify questions, provide synonyms, or indicate answers to students
Provide a positive test-taking culture
Students cannot transport their own materials!

36. UNETHICAL TESTING PRACTICES
Encouraging students to be absent during testing
Encouraging students not to do their best
Using secure test items for instruction
Changing student responses at any time
Modifying student records
Reclassifying students only to avoid testing them
Failing to provide needed accommodations during testing
Paraphrasing test directions
Not testing all eligible students
Not reporting all testing violations

37. TEST ADMINISTRATORS’ DUTIES
Set an example by turning off personal cell phones and electronic devices. Use a white envelope as a show of good faith!
Account for test materials.
Properly distribute test materials.
Conduct unbiased test administration.
Walk the room frequently and quietly.
Avoid distracting behaviors.
Read from Assessment Guide only.
Do not indicate answers to students or help students.
For breaks, make sure students’ test materials are secured.
Report irregularities immediately.

38. Volunteer proctors should sign up at www.cmsvolunteers.com!
PROCTORS’ DUTIES
Read The Proctor’s Guide (online).
Help Test Administrator prepare the room for testing.
Help Test Administrator monitor the room.
Check to be sure answer sheets match test books.
Check for prohibited items, cheating, sleeping, or other issues during testing.
Notify the Hall Monitor in the event of a question or problem.
Monitor students and distribute electronic devices after testing is done so that the Test Administrator can deliver materials to Ms. Raynor in the Media Center.
Volunteer proctors should sign up at

39. Volunteer hall monitors should sign up at www.cmsvolunteers.com!
HALL MONITORS’ DUTIES
Watch/escort students to restroom – one student from a room at a time.
Make sure hallways are quiet at all times.
Contact Ms. Raynor in the event of a question or problem.
Take the place of a Test Administrator or Proctor if he/she needs a restroom break.
Use the Testing Room Checklist to make sure we have proper testing environments.
Collect bins after testing is done (if there is no proctor in the room) and bring them back to Ms. Raynor in the Media Center.
Volunteer hall monitors should sign up at

40. PROHIBITED ITEMS
Electronic devices policy: Any student with a cell phone/electronic device during testing time must be dismissed from testing and a misadministration declared.
WE ARE USING WHITE ENVELOPES TO COLLECT ELECTRONIC DEVICES AS STUDENTS ENTER THE CLASSROOM!!! PROCTORS…HELP COLLECT AND LABEL DEVICES BEFORE STUDENTS SIT DOWN.
Personal belongings: Students’ personal belongings must be placed under the seats or across the room, and students must not be permitted to access them at any during testing, including breaks.
Textbooks, reference books, thesauruses…
Food and drink…not even the testing staff

41. SANCTIONS Employee Letter
If a misadministration is declared and is the fault of a school staff member
Goes to Office of Accountability and Employee Relations
File Civil Action against person(s) responsible for the violation
Criminal prosecution
Suspension or revoking of professional license
Dismissal

42. NEXT STEPS
Stay on top of s about testing. Know what is happening at your school!
Let’s test with urgency! These weeks affect your students’ futures; our mistakes can be detrimental for others.
Keep test anxiety low! Be on time, be prepared, and be knowledgeable.

43. LET’S SEE WHAT YOU KNOW! TEXT THE CODE FOR YOUR ANSWER!
Providing an undocumented accommodation
Accommodation documented but not provided
Student becomes ill
Student has cell phone/electronic device during testing
School staff administered the wrong test
External noise/disruption

44. THANK YOU FOR YOUR TIME! Email me with any questions or concerns!