1. How To Complete A Successful Capacity Build Grant Application
For the CB 2018 Round
Capacity Building Staff
(TAMI)
How many of you have a staff person at your affiliate?
How many of you need more staff at your affiliate?
This is a grant that can help you pay for and sustain a new high impact position at your affiliate. That’s right! Operating money…

2. Workshop Objectives
Gain a better understanding of the Capacity Build Grant program as well as HFHI and federal requirements.
Discover what additional materials and planning will be required to complete the Capacity Build application.
Gain a better understanding of how to develop and transcribe work plan goals and detailed action plans.
Learn the next steps for applying.
(TAMI)
Review bullets

3. Grant Overview
The purpose of the Capacity Build Grant is to help affiliates increase their organizational capacity so they can build more houses, raise more money and partner with more families.
(TAMI)
This grant is all about helping affiliates grow…
The grant comes from a small piece of the HUD pie called Section 4 Capacity Build. This funding can only be awarded to HFHI – LISC & Enterprise at this time
So this is federal funding awarded to HFHI who then awards it to affiliates.

4. Eligible Expenditures
Salary of a new full time position
3 year diminishing grant – maximum request $100,000
Maximum salary reimbursement $50,000; $35,000; $15,000
Funds the following first time positions:
Executive Director
Faith Relations Manager
Volunteer Coordinator
Family Services Director
Restore Manager
Restore Director – only when multiple stores are open
NR Coordinator (NOT the construction person)
Community Outreach Manager (NOT direct fund-raiser)
Qualified Loan Originator
Other as approved by CB Program Head (operations)
Training award $5000
(MARK)
The positions we can fund is long and open to some discussion if your affiliate wants to do something slightlu unique or different.
2 positions that we absolutely cannot fund – Direct Construction & Fundraising
An Executive Director may have fundraising as part of their duties but fundraising cannot be their primary role. A Community Outreach position may include the creation of new partnerships but direct solicitation must be done by someone else. From the construction perspective the position we fund cannot pick up a hammer on our dime – they cannot supervise the overall construction process.

5. Unfortunately, we CANNOT fund:
Direct Construction Positions
Direct Fund-Raising Positions

6. The Money Again: First year, up to $50,000 Second year, up to $35,000
Third year, up to $15,000
Salary ONLY, NOT BENEFITS
Plus $5000 training money that can be used by affiliate in ANY way by ANYone

7. Grant Requirements Increase of 15% in unit construction
5 to 1 match in funding
10 to 1 leverage
Good standing including QLO, safety
Job description, work plan and a fund development plan
(MARK)
You must meet some requirements to apply
Be in good standing - To achieve good standing, an affiliate will:
Sign and submit a properly executed U.S. Affiliation Agreement.
Conduct its work in accordance with the USAA and its schedules.
Be current in its U.S. Stewardship & Organizational Sustainability Initiative (US-SOSI) fee payments.
Submit the Quality Assurance Checklist during the most recent period.
Submit the Affiliate Statistical and House Production Reports during the most recent period.
Submit an annual tithe contribution.
Serve at least one family per year through one of the following housing interventions: (i) new home (ii) rehabilitated home (iii) repaired home (through A Brush with Kindness or similar repair program) (iv) recycle (v) weatherized home A minimum of one family served over a three-year period must be through a rehab or new home construction.
Comply with HFHI logo and branding standards set forth in the Brand Builder’s Handbook.
Comply with terms and agreements related to HFHI grant or funding programs in which the affiliate participates. 
15% increase can include rehabs that cost at least 15% of your normal construction cost and repairs that cost at least $5000
Match can include any and all funds including mortgage payments and restore sales. The only thing you cannot count is additional federal funding. You only match what you receive.
The leverage is done as a group leverage which Habitat will typically manage and only a few affiliates will be asked to assist with documentation on.

8. Federal Requirements Fair Housing Act
Title VI of the Civil Rights Act of 1964 (Non-discrimination)
Age Discrimination Act 1975
Rehabilitation Act of 1973 (Non-discrimination against handicapped individuals)
Equal Employment Opportunity Act
Drug Free Workplace Act of 1988
Lobbying Restrictions
(MARK)
You must adhere to all federal requirements to receive federal funds – really should be doing all of these anyway.

9. Non Compliance Penalties
Affiliates not meeting building goals or the 5-to-1 fund matching requirement will be ineligible for HUD funds (which includes SHOP funds) for the next two years.
Affiliates meeting less than 50% of their goals at the end of each fiscal year will not be allowed to continue in the program.
Affiliates meeting more than 50% but not all of their goals at the end of each year will need to provide written justification for unmet goals to be sent to HUD.
Affiliates not submitting progress reports (both quarterly and annually) or submitting reports after the due date will lose their award.
(TAMI)
While these are compliance points you will have lots of support from CB Staff to ensure that you do not get to these. Discussions take place before any affiliate is removed. Sometimes there are extenuating circumstances that effect an affiliate’s ability to meet a goal and we try to take that into account

10. Application Affiliate Information Income Summary/Plan
Minimum Requirements
Financial Accountability including Audit
House (Unit) Production
Income Summary/Plan
Detailed Work Plans
(TAMI)
We ask for all your basic affiliate information – who what and where
We also ask for each affiliate to answer some questions about what internal resources and support you have, how you operate and a few basic assessment questions
You are required to be in good standing and answer some basic questions related to good standing requirements.
Your Selection Criteria must have been approved by the ASC in the last 12 months
You must transfer title within 6 months of completion
Audit, financial reports are required – Income Sheet & Balance Report
Past 3 years of building and then building goals for the 3 years of the grant.
Income Summary will require revenue totals for multiple areas
Finally you will be asked to complete a work plan and detailed action plans
Let’s look more closely at these components of the application

11. Construction Progress Chart and Plans
Must Show at Least 15% increase in unit production
New houses and rehabs costing over 15% of new house price, for a Habitat family, with payback count as units
Critical repairs that cost more than $5000 AND have a payback also count
Recycles of old Habitat houses do NOT
(MARK)
You will be expected to complete a building schedule that supports the completion of at least 15% more units over the 3 years of the grant.
What counts towards the 15%?

12. More about Critical Repairs
They must be CRITICAL- health, safety, access, code violations, major systems
Must have a value of over $5000
Must be a Habitat approved family
Must have a repayment system

13. Recycles…
Putting another family in a previously build Habitat house
DO NOT COUNT

14. Must Be Enough to Pay for Houses and Affiliate Operations
Income
Plan Summary
Plan Details
Must Be Enough to Pay for Houses and Affiliate Operations
Must Explain Large Increase/Decrease in any given area
Give more information then you think necessary
(TAMI)
Income must be tracked in multiple categories;
Individuals, Businesses, Churches, Foundations/Grants, Government, Mortgage Payments, Work Teams, Annual Trademark Events (special events), HFHI, ReStore, SSO, GIK, FHLB & Other sources
Review bullets

15. Work Plan
These are the annual goals for your affiliate, laid out by topic for the three years of the grant
Make sure you have realistic goals that will lead to the necessary growth
Don’t cut and paste from year to year
(MARK)
Leadership/Management – Board & Staff
Operations
Resource Development
Family Services
Land Acquisition
Construction
Handout planning form

16. We will ask for work plans for:
Board
Staff
Operations
Family Support
Construction
Land
Volunteers
Resource Development

17. Detail Action Plan
Take your work plan and flesh it out for each operational area; you will have 12 quarters to fill in
Each goal should be supported by multiple action steps
More detail is better
Don’t cut and past from quarter to quarter
8 Topics, 4 quarters, 3 years= 96 Boxes
(TAMI)
The details will support the goals you have set. Read bullets
If one of my goals in Leadership/Management Board Goals is to Increase board membership then action steps might be
Q1 Assess board skill and talents needed
Develop recruitment plan
Create recruitment materials
Q2 Identify prospects
Make asks
Q3 Hold orientation for new members
Q4 Have new members complete New Leader Series on HFHI Learning Site

18. The grant year usually is:
April 1- March 31
So year one, April 1, 2019 to March 31, 2020
Year two, April 1, 2020 to March 31, 2021
Year three, April 1, 2021 to March 31, 2022
The farther away, the harder to predict!

19. Example: Let’s Say a BIG Family Services Goal for Year 1 is:
Improve budget classes and other educational offerings for approved home buying families

20. Example: Then Quarterly Goals Might Be:
1: Search My.Habitat for information on what other affiliates are doing
2. Talk to 5 other similar sized affiliates about their offerings
3. Recommendation to senior staff for review
4. Board approves, implementation starts

21. Reporting All Together 22 Reports!! Can You Handle That?
Quarterly Progress Report
Financial Status Report/ Match Report and leverage report - 6 mo.
Annual Report
Final Report
All Together 22 Reports!! Can You Handle That?
(MARK)
Reporting is important as we must report to HUD
If you are late you are jeopardizing the entire program for 100s affiliates

22. Where Do Applicants Go Wrong?
Failure to fill out the whole application- we get 3 times the applications we can fund. If yours isn’t filled in, we don’t look at it! Simple as that.
House increases are too modest or too ambitious. Do NOT overreach! Bigger numbers do NOT mean a better chance at funding.
Not enough revenue to support the building goals
(MARK)

23. You only need a 15% Increase
Don’t put HUGE numbers you can’t reach
Better to go over a modest estimate than fall short
If you are starting a new program (repairs, aging in place, etc.) be conservative
Raters are NOT impressed with increases that don’t seem possible

24. Funding Section Issues
There isn’t enough income to fund the projected houses
Numbers don’t add up
No explanation for large increases or decreases
Funding seems like too big a reach
(MARK)

25. Work Plan Issues Not complete, not enough detail
Plans don’t proceed logically
Cut and paste, copying from cell to cell
Goals seem too ambitious or not ambitious enough
(TAMI)

26. Special NR Issues NR Coordinator can’t do direct building
Small repair, A Brush with Kindness, weatherization will not count as units and will not help you meet building goals
You must be in NR, have an NR plan and target neighborhood to request an NR Coordinator
(TAMI)

27. You have to have a GREAT application, because….
We could fund about 35 positions in 2017 BUT had 120+ affiliates ask for applications
Many good applications will not be funded
If you had a CB grant before, how you did with that grant will matter. A LOT..
(TAMI)

28. If you want to apply:
Write to to get on the list to be notified when applications are available. The application is available now and is due on November 30th
Check out the Capacity Building Grant page on My.Habitat. That’s where you will apply.
Watch the US Office News and My.Habitat for announcements of dates. Applications should open in October!
Start on your work plans!
(MARK)

29. (MARK)

30. The CB Grant Team Is: Director: Anna Beningo
ODCs:
Tami Page
Mark Lassman-Eul
Administrator
Melissa Rogers-Jackson
Grant Managers:
Susanne Calloway
Susan Cook
Sherry Eiler
Pam Hudson
(MARK)

31. If you are interested in applying…
and include the following;
Contact information including the address that you log in to My.Habitat with
Position you think you will be applying for
(TAMI)