1. County Rep Training 2017 POINT-IN-TIME COUNT & HOUSING INVENTORY COUNT
November 29, 2016
Tennessee Valley Coalition for the Homeless

2. County Rep Training 2018 POINT-IN-TIME COUNT & HOUSING INVENTORY COUNT
November 13, 2017
Tennessee Valley Coalition for the Homeless

3. Welcome
Introductions | 2

4. Agenda 1 2 3 4 Framework – Who, What, When, Why? 2018 Approach
Learning from Leaders (Blount & Monroe)
Next Steps

5. PIT is about the Homelessness Journey
January 25
The data gathered during this 24 hour period is the most comprehensive data our CoC and your county gets all year!
Before we move on, do you have any questions?

6. Framework: Why do we do PIT & HIC?
Understand scope of problem
Improve system efficiency
Target resources
Promote effective interventions
Section 1 |

7. Framework: Why do we conduct the HIC count?
A snapshot in time
The Housing Inventory Chart is a list of homeless providers ABILITY to house persons especially on the night of the Point In Time Count.
Section 1 |

8. Framework:
When?
The date of the count is January 25, then ‘the night of the count’ starts at sunset on January 25, and ends at sunrise by January 26
The count must take place within 24 hrs
The ‘night of the count’ begins at sunset on the date of the count and ends at sunrise on the following day
The date of the count is January 25, then ‘the night of the count’ starts at sunset on January 25, and ends at sunrise by January 26 – so while the date of the count is January 25, the unsheltered count might actually be conducted on the following date
Section 1 |

9. Framework: Laundromats
Where?
Laundromats
Bridges/ overpasses/large culverts with overhead protection
Abandoned cars/vehicles
Car washes
Campgrounds and parks
Abandoned mobile homes/trailers
Hospitals
Libraries
Wal Mart
River/lake banks
24 hour truck stops
24 hour Restaurants
Wooded areas
Delivery docks and bays for retail/business locations (that are protected from weather)
Abandoned buildings
Remote parking areas and dead end streets / roads
Section 1 |

10. County Headquarter Structure
Framework:
County Headquarter Structure
Team Captain
Manages volunteers for that area
Communicates with PIT Rep about any concerns
Communicates with volunteer liaison about volunteer redistribution
Collects all surveys and gives to Quality Assurance
Volunteer Liaison
Communicates with volunteers
Distributes / picks up confidentiality forms
Volunteer sign in
Distributes shirts/bags/water
Quality Assurance
Checks surveys when they are turned in
Dismisses volunteers once surveys have been checked
Enters surveys in the TVCH PIT online platform
Section 1 |

11. Framework: Helpful Suggestions… Where?
Increase participation among the unsheltered population
Ask local law enforcement to help locate where homeless individuals & families stay
Pay attention a few weeks before the count, you may notice new areas that you should visit
Ask formerly homeless people or those that visit local soup kitchens & food pantries for ideas on where to look OR HELP WITH THE COUNT
ASK YOUTH TO HELP WITH THE COUNT. When asking homeless youth about their housing experience, don’t ask if they are homeless, ask what their housing experience is like. Talk to other youth about where hot spots are.
Section 1 |

12. Framework: Helpful Suggestions…
Where?
Helpful Suggestions…
How to be sensitive to the homeless population? How to ask the right questions?
TVCH staff is available to talk to you/volunteers about how to approach the homeless and how to be sensitive to those who are homeless, asleep in their cars
What to wear – warm clothes, non-descript clothes, no jewelry
What to bring – cellphone, water, flashlight, pen, clipboard, incentives
Section 1 |

13. HIC
PIT

14. Framework: Who is included in PIT & HIC?
SHELTERED HOMELESSNESS:
Emergency Shelter
People in beds located in a emergency shelters, including Domestic Violence shelters and motel vouchers
Voucher Beds
Beds located in a hotel or motel and made available by the homeless assistance program through vouchers or other forms of payments.
Transitional Housing
People in beds located in transitional housing programs (length of stay 90 days – 2 years)
Section 1 |

15. Framework: What is the PIT & HIC?
UNSHELTERED HOMELESSNESS:
Public place not designated for
or ordinarily used as a regular sleeping accommodation for human beings
Complete coverage (block by block – canvassing every block of a large area, like a downtown or entire city
Known locations – canvassing only those locations where homeless persons are known to live, sleep, and congregate
Non-shelter services (i.e., soup kitchens, healthcare clinics) – services that unsheltered homeless people typically use
Combination of all three strategies
Section 1 |

16. Who? HIV/AIDS Serious Mental Illness Subpopulations Substance Abuse
Veterans
Children in School
Domestic Violence
Youth
Chronically Homeless

17. Framework: How is the PIT & HIC used?
2018 TIMELINE
Data Approved by TVCoC
Planning & Volunteer Recruitment
TVCH Guidance & Training
Submit Corrections of PIT/HIC Reports to TVCH
3.9.18
Data Reported to HUD
& Released to Public
Surveys PIT & HIC Due
2018
Jan
Feb
Mar
Apr
May
HUD PIT/HIC Report Development & Review
PIT & HIC
Count
Data Validation & Finalize PIT/HIC Reports
Draft of County Reports Delivered to PIT Reps
Section 1 |

18. Community Involvement
2018 Approach
Identify ppl by name (by name list)
Learn their story
By Name List
Location of where they live
Leave sorry we missed you cards, log location, come back
GPS Coordinates
Follow up w/ engagement
Connect to resources
Track in HMIS
Rapid Response
Involve churches
Community Involvement
Section 3 |

19. Community Involvement
2018 Approach
Reduce Homelessness
By Name List
GPS Coordinates
Rapid Response
Community Involvement
Section 3 |

20. Online Reporting System
Shows you instant results for PIT count numbers!
Shows instant errors (missing data) with submissions.
Shows results for all counties and subpopulations.
Gives you a confirmation number.
Section 3 |

21. Next Steps
TVCH will all documents to you by Dec. 4, 2017
TVCH will be available for guidance and support during PIT
Schedule community training in January
Press Release in January, use social media - #TVCoCPIT
Gather Youth/Adult Peers to help with the count
Determine time(s) & locations of count
Get familiar with the online PIT reporting
Hand out HIC & PIT surveys 1 week prior to count
Online Survey going live Jan 22nd – Feb 2rd
Fill out surveys using the online reporting system. Due Feb 2, 2018
HIC Surveys to Deb Patterson at by Feb 3, 2018
Wrap up meeting after count with you in each county.
Section 4 | 24