1. California Community Colleges Student Success Initiative Implementation
Presentation for
Association of California Community College Administrators &
Association of Chief Business Officials
January 18, 2013

2. Key Presentation Topics
New Title 5 Regulations on Enrollment Priorities
Student Success Act (SB 1456)
SB 1456 changes to the community college Matriculation program
BOGFW changes
Estimated implementation timeline
Scorecard

3. SSTF Recommendations & Enrollment Priorities
Focus Area 3: Ensure access and the opportunity for success for new students Recommendation 3.1: The Community Colleges will adopt system-wide enrollment priorities through adoption of title 5 regulations

4. SSTF Recommendation 3.1
California Community Colleges adopt system-level enrollment priorities to:
Reflect the core mission of transfer, career technical education and basic skills development;
Encourage students to identify their educational objective and follow a prescribed path most likely to lead to success;
Ensure access and the opportunity for success for new students; and,
Incentivize students to make progress toward their educational goal.

5. Priority Enrollment Concept in the
Proposed Title 5, Section Regulation
Order of Priority:
Ed Code: Active duty military & veteran students* and current and former foster youth* who are new & fully matriculated or continuing in good standing
District flexibility provided to collapse level 1 & 2 if sufficient capacity exists to do so without displacing level 1 students 1
Academic Conditions for :
100 unit threshold
Good standing: not on academic or progress probation for 2 consecutive terms (title 5, ) 2
Existing Title 5: New and continuing fully matriculated
EOPS & DSPS students in good standing
Continuing students in good standing and new, fully matriculated students.
District flexibility to set priorities and categories within these groups 3
District flexibility to set priorities and categories for other students
*Education Code section requires community college to grant priority enrollment to any member or former member of the Armed Forces of the United States within four years of leaving active duty. EC requires priority enrollment for current and former foster youth up to, and including, age 24.

6. Loss of Enrollment Priority
Continuing students would lose enrollment priority if they…
Earned more than 100 units (not including nondegree applicable basic skills and ESL, and special classes)
Are on academic or progress probation for two consecutive terms (as defined by existing title 5 regulations)
Points to make:
Registration priority specified in subdivision (c) of this section shall be lost at the first registration opportunity after a student
Districts may set the unit limit lower than 100 units and may consider units from other higher education institutions.

7. Exemptions & Appeals
Exemptions: Districts may exempt categories of students from the 100 unit limit, ie, high unit majors or programs
Districts may also exempt from the limit units earned through credit by examination, advanced placement, IB, etc…
Appeal Policies: Districts required to adopt an appeals policy and process for students who:
Lose enrollment priority due to extenuating circumstances
Are disabled and who applied for but did not receive timely reasonable accommodation.
Districts may also allow appeals for students who demonstrate significant satisfactory academic improvement in a subsequent term

8. Student Success Task Force Recommendation 3.1
Proposed Title 5, Section Enrollment Priority Regulation
Timeline
Sept-Oct, 2012: Control Agency Review
January 26, 2013: effective date of new regulations
Communication to students beginning Spring 2013 on the new requirements
District implementation:
Spring 2014 registration for Fall 2014 classes*
Districts would be required to fully implement the new regulations by Fall 2014 and ensure that all policies and course catalogs reflect the new enrollment priority requirements and that appropriate and timely notice is provided to students.
*Districts may implement the new priority enrollment requirements earlier than Fall 2014

9. Student Success Task Force Recommendation 8
Student Success Task Force Recommendation 8.2: Student Success Initiative A.K.A. Student Success Act of 2012 (SB 1456)

10. The SSTF Recommendations & SB 1456
First step to begin implementation of SSTF recommendations:
2.2 (mandated services),
3.2 (BOGFW conditions), and
8.2 (Student Support Initiative)
Links funding to support:
7.3 Student Success Scorecard: Implement the accountability scorecard
2.1 Centralized Assessment: As a condition of receipt of funds, requires colleges to adopt common assessment if the college uses standardized assessment tests (when CCCAssess becomes available)

11. Matriculation Then & Now…
Was known as “Matriculation Program”
8 funded components
Colleges required to provide core matriculation services, but students not required to complete them
Stand-alone program planning
Funding allocated based on enrollment data for new and continuing students
Incomplete data reporting on matriculation services
Now known as the “Student Success & Support Program”
3 funded core services:
orientation, assessment, counseling/advising/other student education planning
Institutional AND student requirements
Incentivizes student completion of core services
Clear link to student equity planning
SSTF and BOG priority in restoration of matriculation funds
Funding formula to include services provided as one element
Linked to ARCC 2.0 Scorecard & centralized assessment

12. Overview of the Student Success Act
EC 78212:
Delineates the student’s and the institution’s responsibilities, requires the BOG to establish a reasonable, phased-in implementation period based on resources available to serve students, & establishes name of program as the : “Student Success and Support Program.”

13. Overview of the Student Success Act
EC 78212: Student Success & Support Program funding targeted to core matriculation services EC 78215: Defines role of BOG in developing policies and processes for mandated student participation in core services, exemption categories, and appeals process EC 78216: Requires BOG to develop funding formula for Student Success and Support Program, including criteria such as services provided.

14. Overview of the Student Success Act
EC 78216(b)(4): Links funding to centralized assessment & the new Scorecard
EC 78216(b)(5): Provides BOG with the authority to fund other services, as funding allows.
EC 78216(c): Delineates plan requirements
EC 76300: BOG Fee Waiver conditions

15. Student Success Act of 2012 (SB 1456) Student Success & Support Program Planning & Implementation Timeline
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Implementation Year 3:
FY allocations based on year-end data reported
Legislative report due July 1, 2016
System-level Planning Year:
Implementation workgroups convened October 2012 to develop proposals for title 5 Matriculation revisions, new allocation formula, & revised MIS data elements & definitions
New program planning & budget process developed
SB 1456 effective January 1, 2013
District/College-Level Planning Year:
Develop program plans
Implement MIS changes & ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Funding targeted to core services of orientation, assessment, counseling & advising, & other education planning services
District/College-Level Implementation Year 1:
Program plans & budgets submitted
Continue to ensure accurate & complete data reporting
Allocations remain consistent as prior year, new formula not applied
Legislative implementation report due July 1, 2014 (biannually thereafter)
Implementation Year 2:
FY allocations based on year-end data reported
Application of funding formula beginning this year

16. Student Success Act of 2012 (SB 1456) Student Success & Support Program Implementation Communication Plan
Board of Governors
Consultation Council
Stakeholder Input
Final draft proposals submitted for broader review & input
CSSO Workgroup
Matriculation Advisory Committee
Counseling Advisory Group
Implementation Workgroups develop draft proposals for input
Title 5 Revision Adhoc Workgroup
MIS & Allocation Formula Adhoc Workgroup
Student Equity Workgroup
Program Reporting Adhoc Workgroup
Student Services Categorical Input Workgroup
11/13/2018

17. Overview of the Student Success Act
EC 76300: BOG Fee Waiver conditions
Requires BOG to establish academic conditions for continuing receipt of BOGFW
Loss of BOGFW linked to same standards used for priority registration
Students would lose BOGFW if they are on academic or progress probation for two consecutive terms (as defined by existing title 5 regulations)
Notification requirements

18. For Additional Information & Updates

19. Accountability Scorecard

20. CCC Accountability 11-12: Student Success Task Force
Formulate ARCC into “Scorecard”
Focus on high-order outcomes and significant momentum points
Show outcomes by demography
Focus less on college comparisons, more on performance over time
Account for greater headcount and FTES
Account for students at <12 units earned

21. 4-Tiered Reporting Framework
State of the System (print)
Scorecard data, system metrics
Scorecard (web, print)
College profile, college metrics, single demographic
Datamart 2.0 (web query tool)
College metrics by multiple crosstabs
Data on Demand (web data download)
College metrics as unitary files

22. State of the System: Metrics
Annual Number of Transfers to CSU, UC, ISP (non and for-profit) and OOS (non and for-profit)
Annual Number of Awards by Type (credit awards, AA/AS degrees and credit certificates
Post-Graduation Wages for Students Attaining an Award
Systemwide Participation Rates by Age Group, Gender and Race/Ethnicity
Two metrics removed:
Annual Number of CSU & UC Baccalaureate Students attended a CCC
Number of Credit Basic Skills Improvements

23. State of the System Annual headcount Distribution of enrollment status
Course sections, enrollments, section size
Credit and noncredit FTES
FTES per headcount
Course success rates by type
PLUS, All college scorecard metrics at the system level
Two metrics removed:
Annual Number of CSU & UC Baccalaureate Students attended a CCC
Number of Credit Basic Skills Improvements

24. Scorecard Metrics (1)
Student Progress & Attainment Rate (combined grad & transfer rate) (remedial/collegiate)
First Three Terms Persistence Rate (remedial/collegiate)
30 Units Achieved Rate (remedial/collegiate)
All based on a cohort of first-time students tracked 6 years forward defined as degree-seeking (completed any 6 units and attempted any remedial/collegiate Math or English course)

25. Scorecard Metrics (2)
Career Technical Education (CTE) Program Completion Rate
Remedial Education Progress Rate (English, Math & ESL)
Career Development and College Preparation Rate (CDCP) Rate

26. Datamart 2.0 - Online All Scorecard metrics Course completion rates
Multiple crosstabs (advanced)
Course completion rates
Vocational, Basic Skills, ESL
Basic skills tracker
Transfer rates and annual volumes
Grade distributions, FTES

27. Other Items Draft report to colleges in January
Final Report on March 31, 2013
Peer grouping will be available
Removing college self-assessment process
Board of Trustee interactions remain
College has 1 year from ARCC report publish date to interact with it

28. Thank YOU