1. Secondary Perkins Data
Kari-Ann Ediger| Program Improvement/Results Measurement
September 21, 2017

2. Agenda We will review: Timelines Data sources
Performance Indicator definitions
Summary reports that are produced and available to you
Target setting
State performance
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

3. Timelines

4. Timelines State/Local Negotiation Process for FY2018 Target
Target Time Frame
Accountability Webinars
September 2017
All P-file data submitted to MDE
Mid-September 2017
Performance Indicator data available
December 2017
Distribute proposed targets to consortium
Consortium Response due
January 2018
Initial State Response
Local Negotiations completed
January/February 2018
Evaluation of 2018 Performance
January 2019 (Trend & Status reports)
Consortium Leaders prepare CP grants
January-March
Plan Review Cycle
April-May
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

5. Data Sources

6. Everything Begins With…
Table C: Program, Course Codes, Teacher Licensure information
And, the Program Approval Database which lists all the 6-digit Program Codes and 2-digit Course Codes for all your districts’ Approved Programs
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

7. Carl D. Perkins Record Layout 2017
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

8. P-file Data submitted to MDE
Data Sources
Data Submission: 343 secondary districts, who implement approved programs taught by licensed CTE instructors, annually submit their P-file (Perkins) data to Minnesota Department of Education (MDE) via a secure web-based system.
P-file Data submitted to MDE
MARSS
Migrant Flag
SLEDS
MCA/ MTAS
Data are Aggregated and Verified: Final P-File data are aggregated into the Carl Perkins Database and are verified using the Minnesota Automated Reporting Student System (MARSS) (e.g., using MARSS-ID#, Name, Birthdate, Gender).
Perkins data are linked with additional sources:
MARSS: student demographics and completion
MCA/MTAS: 1S1 & 1S2 Achievement outcomes
SLEDS: 5S1 placement/postsecondary enrollment outcomes
Migrant Flag
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

9. Performance Indicator Definitions

10. Carl D. Perkins Definitions
Participant
Any student who successfully completes 100 hours or more in approved CTE courses, within one career field
Concentrator
Any student who successfully completes 240 hours or more in approved CTE courses, within one career field
NOTE: It is the “successful completion” piece that makes it so critical to closely examine the “Count Proficient” within the Carl Perkins Submission Status Report.
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

11. CTE Career Wheel
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

12. 1S1: Academic Attainment in Reading/Language Arts
Number of 12th grade Participants and Concentrators who have met or exceeded the proficiency level on the high school Reading Assessment (MCA/MTAS)
Number of 12th grade Participants and Concentrators who took the MCA/MTAS and whose high school Reading assessment scores were included in the State’s computation of AYP.
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

13. 1S2 Academic Attainment in Mathematics
Number of 12th grade Participants and Concentrators who have met or exceeded the proficiency level on the high school Mathematics Assessment (MCA/MTAS)
Number of 12th grade Participants and Concentrators who took the MCA/MTAS and whose high school Mathematics assessment scores were included in the State’s computation of AYP.
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

14. 2S1 Technical Skills Attainment
Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who pass any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained.
Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which Concentrator status is obtained.
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

15. 3S1 School Completion
Number of CTE Concentrators who earned a regular secondary school diploma during the reporting year.
Number of CTE Concentrators who left secondary education during the reporting year.
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

16. 4S1 Student Graduation Rates, 4yr cohort (from 9th Grade)
Number of CTE Concentrators who, in the reporting year, were included as graduated in the State’s computation of its graduation rate as described in Section 1111(b)(2)(C)(vi) of the ESEA.
Number of CTE Concentrators who, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA. Includes: 1) graduates, ) dropouts, 3) continuing, and 4) unknown
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

17. 5S1 Placement (prior year data)
Number of Secondary CTE Completers who register as participating in higher education in a data match with the Statewide Longitudinal Data System (SLEDS)
Number of Secondary CTE Completers.
*Note second quarter enrollment following graduation (October-December). So for the December 2017 CAR report we will be reporting on students who graduated at the end of the SY
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

18. 6S1 Non-Traditional Participation
Number of CTE students from underrepresented gender groups who enrolled in a nontraditional CTE course during the current reporting year.
Number of CTE students who enrolled in a nontraditional CTE course during the current reporting year.
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

19. 6S2 Non-Traditional Completion
Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year.
Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year.
NOTE: NonTrad codes were revised/updated and took effect for the FY15 reporting cycle.
Numerator
Denominator
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

20. Summary reports that are produced and available to you!

21. Secondary Performance Indicator Reports
1S1 Academic Attainment in Reading/Language Arts
1S2 Academic Attainment in Mathematics
2S1 Technical Skill Attainment (TSA)
3S1 School Completion
4S1 Student Graduation Rates (4-year cohort Graduation Rate)
5S1 Placement (SLEDS Match)
6S1 Nontraditional Participation
6S2 Nontraditional Completion
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

22. Secondary Reports Summary Reports
Reports available by: state, consortium, district, school
Career Cluster Report
by the 16 career clusters
CTE Concentrators only
Program Report
Report includes the 6 digit program codes
CTE Enrollees (duplicate students across programs)
Course Report
6 + 2 digit course codes
CTE Enrollees (duplicate students across courses)
Duplicated and Unduplicated counts are specified in each report
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

23. Access: MDE Secure Reports
All Authorized Users (people who submit the P-file to MDE) have access to the P-file Submission Status. It’s automatic.
All Consortium Leaders can request/receive access to the Performance Indicator & Summary Reports. It’s So COOL!
There is even an “all” button where you can download Performance Indicators for all your districts -at once.
…working on a way to give access to H.S. Principals & Perkins Coordinators. 
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

24. Summary reports that are produced and available to you
Target Setting

25. Negotiating Your Targets
Review the proposed targets
Examine your Consortia & District level data
Look at trends/preliminary data if available
Discuss the targets with your partners/constituents
Have there been any changes in policy or practice that may have affected performance outcomes in the coming year?
Understand the context and rational for the state proposed targets
Expectation of continuous improvement at the state and local level
Need for the state to be able to meet state targets negotiated with OCTAE
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

26. Negotiating Your Targets
If submitting a counter proposal, the proposal must include:
The state proposal and your alternative proposed target
Trends in past performance
Rational supporting the counter proposal, including any additional relevant data
The rational must document the context of what is driving observed trends and factors that may impact future performance.
New or closed programs
TSA’s added, removed, or changed
Shifts in enrollment and the impact on programs
Changes in policies or practices that may impact program performance or enrollment
Keep in mind that in reviewing counter proposals the state must consider the ability of the state to meet their negotiated target (i.e. the ability of the other consortia to make up the difference).
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

27. Evaluation of Annual Local Performance
No action
At or above target
Negotiated Level
Report Required
Between 90% and 99%
90% of Negotiated Level
Improvement Plan
Below 90% of target
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

28. Improvement Plans and Reports (Local Plan)
A consortium whose actual performance does not meet the negotiated target (90-99%) for any indicator is required to write an Improvement Report.
If a consortium’s actual performance falls below 90 percent of the negotiated target, the consortium must write both an Improvement Report and an Improvement Plan.
90 to 99% of Negotiated Target
Below 90% of Negotiated Target
Write Improvement Report
Improvement Report Components:
The number and name of the indicator that was not met
The actual performance percentage
General strategies planned to improve performance
Comments or context for actual performance
Write Improvement Report and Improvement Plan
Improvement Plan Components:
Identification of any special populations where gaps in performance exist
Contextual factors contributing to existing performance gaps
Resources needed
Timeline
Person(s) responsible
Description of how progress will be documented
11/13/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

29. Summary reports that are produced and available to you
State Performance

30. Career and Technical Education in Minnesota
A collaboration of Minnesota State and Minnesota Department of Education
Celebrating Student Success
246,772
Last year we served…..
Combined Minnesota high school and college students enrolled in career and technical education (CTE) courses in 2016.

31. Career and Technical Education in Minnesota
A collaboration of Minnesota State and Minnesota Department of Education
Celebrating Student Success
SECONDARY
POSTSECONDARY
92%
4-year graduation rate for all CTE concentrators (Students who complete 240 CTE course hours within one career field).
80%
College student CTE concentrators who graduated or continued their education.
67%
CTE concentrators who graduate and go on to enroll in college.
85%
College students placed or retained in employment by the end of the 2nd quarter following the year they completed a CTE program.

32. HIGH SCHOOL CTE STUDENTS 4-YEAR GRADUATION RATES
CTE: White Students
CTE: Students of Color

33. Thank you! Kari-Ann Ediger Kari-Ann.Ediger@state.mn.us 651-582-8269
11/13/2018