1. A Presentation on Best Practices Regarding the Roll Management and Conduct of Election Chief Electoral Officer, Rajasthan 1

2. Basic statistics Number of Assembly Constituencies : 200
Number of Parliamentary Constituencies : 25
Number of Divisions : 7
Number of Districts : 33
Number of Tehsil : 311
Number of Sub Divisions : 287
Number of Villages : 45181
Number of Municipal bodies : 188
Number of Polling Stations : 45334
Largest District (polling stations): Jaipur : 3995
Smallest District (polling stations): Pratapgarh : 496
Largest District (elector wise): Jaipur : lac
Largest District (area): Jaisalmer : sq km
Smallest district (elector wise): Jaisalmer : lac
Smallest District (population): Jaisalmer : Lac 2

3. I.T. INITIATIVES Implementation of ERMS
Claim and Objection publishing on Web Site [ All forms (6, 7, 8, 8A, 6A) for voters]
SMS services [Voters Details, Know your BLO/ERO Services,]
Call center
Facility of submission of on-line application
Polling Stations on Google map 3

4. I.T. INITIATIVES Alphabetical order voter list
PDF files of service voters of All 200 AC’s
Online search facility on website. (by name, ID card, Locality area)
Alphabetical order voter list
Facility of submission of on-line application
Polling Stations on Google map
All circulars / presentations available on Website etc 4

5. I.T. INITIATIVES Voters awareness
Through News papers, TV, FM radio, Website, Leaflets, Banners, SMS, Call center, IVRS
Voters data management
De-Duplication list with Voter Image and without Voter Image
Validation Checks, Generation of Error list of Voters on different criteria
Roll Printing Software
Online Control Table Management Software
On Line Claim and Objection Hosting on Website
Electoral Process
Publication of affidavits of contesting candidate during Election
State Level Communication System for Monitoring Poll
Automatic Phone Dialer System for Instant Searching and Dialing
Online broadcasting of Election result on website
Departmental MIS
Standardization of on Line MIS reports Format 1 to 8 (by the SLA)

6. Implementation of National ERMS

7. National ERMS Module Data entry & updation of Control Tables
Available at Home Page of ceorajasthan.nic.in “ERO Login for Control Tables (National ERMS)”
Provision for data entry, data updation of master tables such as Tehsil master, Village master, PS Building master, ILR Circle master, Patwar master, Post office master, Police station master etc.
Provision for part wise entry of master data.
Facility of checking status of data entry AC wise, Part wise

8. List of Control Tables Sno Control Table Name No. of Records 1
AC Details
200 2
Part Details
45334 3
PS Building Details
44808 4
Section Details
338286 5
Tehsil Details
241 6
Town Details
184 7
Block Details
248 8
Panchayat Details
9166 9
Village Details
41618 10
Police Station Details
795 11
Post Office Details
10255 12
Ward Details
4978 13
ILR Details
1281 14
Patwar Details
10070 15
Sub Division Details
208

9. National ERMS

10. Main Menu

11. Master Data Entry

12. Part Wise Entry

13. Part Wise Data Entry Status

14. Part Header checklist

15. Part Header Checklist in PDF format

16. Problems and Solutions in National ERMS
During part wise entry if the dropdowns (Tehsil, Village, Patwar, ILR etc.) show “No Records”.
A single assembly Constituency present in more than 1 district.
Solutions
The user can go to master forms, create new entry for the desired dropdown and return to part wise data entry form to proceed further.
Selection of district is provided in part wise data entry form level in case of assembly constituency present in multiple district

17. Claim & Objection Publishing on Website of Election Department

18. Claim & Objection Module
Polling Station-wise list of claims and objections with drill down to individual forms
Above forms are available at Home Page of ceorajasthan.nic.in “applications received continuous updation 2013”
All applications of form-6, 6A, 7, 8 & 8A of all 200 AC’s of State in this facility
Option for publishing the application to be received during continuous updation is also available on website as “Application Received in continuous updation -2013”

19. Claim & Objection Module

20. Claim & Objection Module

21. Claim & Objection Module- Data Entry Screen

22. Claim & Objection Module

23. Claim & Objection Module

24. Claim & Objection Module

25. SMS Services for Citizens

26. SMS Query Response System
SMS based querying system for citizens
Information of voter’s data such as name, relative name, age, sex, polling station name can be received both in English as well as Hindi language.
Information of DEO/ BLO can be received by the citizens.
Provision for master data entry of DEO / ERO / BLO mobile no.
Facility of sending SMS to all the DEO’s/ERO’s/BLO’s at a time.
SMS sent reports can be viewed on daily, monthly basis.

28. Main Menu

29. Master Data Entry for Contact Details

30. Bulk SMS to DEO/ERO/BLO

31. Upload and SMS through Excel File

32. SMS Report

33. SMS based Voter Help Line System
SMS based Voter Help Line System was started by the Department in General Vidhan Sabha Election, 2008 and it was repeated in Lok Sabha, 2009 also. A good response was received by the Department of this facility.
This facility will be re-launched by the Department in next month with new flavors. 33

34. SMS Services to Citizen by Voter ID Card Number
SMS can be sent at number 34 34

35. Call Centre at Election Department

36. CALL CENTER & PGR WEBSITE
State Level Call Center with 1950 facility was started from December, 2011.
Accounts of all 33 DEOs & 200 EROs are created in the PGR System.
Accounts of all BLOs of State have been created in PGR System.

37. CALL CENTER & PGR WEBSITE contd.
Complaints received by post are also forwarded to DEOs for disposal.
Complaints are also received at SUGAM portal started by Govt. of Rajasthan. These complaints are also forwarded to DEOs. The appropriate action taken by them is also entered in this portal. 37

38. Detail of Control Table

39. Details of BLO accounts

40. On Line Publication of PER 2013
Department has made the on line publication of Draft and Final Photo Electoral Roll 2013 of all polling station on the website on the same date of publication of Photo Electoral Roll.

41. VIEW Photo Electoral Roll 2013

46. Voter Search Facility Search by Name Search by ID Card Number
Search the Complete Family Member in One Instant
Search by Locality
Search by Alphabetical Voter List [ Name, Age, Sex, Serial Number, House Number]
Search by SMS service
Search by Call Center
Search by Publish Voter List in PDF Files

47. Voter Search

48. Search through Name – Results screen48 48

49. List of Voters residing in Same House Number – Family Member

50. Search through Locality – Results screen

51. Alphabetical Photo electoral Roll – Order by Name

52. Alphabetical Photo electoral Roll – Order by Serial No.

53. Alphabetical Photo electoral Roll – Order by Age

54. Alphabetical Photo electoral Roll – Order by House No.

55. Alphabetical Photo electoral Roll – Order by Sex

56. Home Page of website

57. Future plans Completion of ECI National ERMS Implementation
Electronic payment to Election staff
Postal ballots for Election staff
Faster and interactive SMS services

58. I.T. used in State Assembly Elections - 2008
Online publication of Nominations for candidates
Online publication of Affidavits
Online publication of Nominations Withdrawn
Online publication of Contesting Candidates
Online publication of Voter Turnout Report
State Summary (AC wise)
State Summary (District wise)
Individual Assembly Constituency (AC wise)
Individual District (AC wise)
District (Assembly Segment details
District Wise Polling Percentage
A.C. Wise Polling Percentage
A.C. Wise Male Polling Percentage
A.C. Wise Female Polling Percentage
P.C. Wise Polling Percentage using EPIC
District (Assembly Segment details) Polling Percentage using EPIC
Party wise Votes Secured-2008
Live Trends, Results publication on Assembly wise Result Sheet -2008

59. I.T. used in Loksabha General Election - 2009
Online publication of Nominations for candidates
Online publication of Affidavits
Online publication of Nominations Withdrawn
Online publication of Contesting Candidates
Online publication of Voter Turnout Report
State Summary (PC wise) .
State Summary (District wise)
Individual Parliament Constituency (AC wise)
Individual District (AC wise)
Parliament Constituency (Assembly Segment details)
District (Assembly Segment details)
District Wise Polling Percentage
P.C. Wise Polling Percentage
P.C. Wise Male Polling Percentage
P.C. Wise Female Polling Percentage
A.C. Wise Polling Percentage
A.C. Wise Male Polling Percentage
A.C. Wise Female Polling Percentage
P.C. Wise Polling Percentage using EPIC
District (Assembly Segment details) Polling Percentage using EPIC
Party wise Votes Secured-2009
Live Trends, Results publication of LokSabha General Elections 2009

60. Total Number of e-Mitra : 1000 Total Number of Kiosks : 5000
Facility for submission of on-line applications through e-Mitra & CSC centers
In state of Rajasthan, the facility for filling the application form on line is provided by CSC, e-Mitra and kiosks for inclusion of name in Electoral Rolls. The facility is provided by total location as follows :
Total number of CSC : 4000
Total Number of e-Mitra : 1000
Total Number of Kiosks : 5000

61. Polling Station on Google Map
In state of Rajasthan, All 200 AC’s with Polling stations information are updated and available on Google Map with following details
The details like CEO Name, District No and Name, DEO Name, AC No and Name, ERO Name, PS NO and Name , BLO Name and their contact details are available on line on google map.
The link to published photo electoral is also provided on google map so that citizens can view the published PER pdf file from their location without knowing the ac no., part no and name.

62. Polling Station on Google Map

63. Validations checks of PER
Department has the software for validation checks of PER as following criteria :
Electors first/last name is Null/Junk characters
Part No. is null/Junk characters
Serial no is null/Junk characters
Section no. is null/Junk characters
House No. is null/Junk characters
Elector's relationship other than M/F/O/H or junk characters
Sex other than M/F/O or junk characters
Elector's gender is male but relationship is H/Junk characters
Elector's relation name is blank/junk characters
Age is less than 18 or greater than 95
EPIC no. is less than 10 characters/junk characters
Photographs exist but ID card no. is not available
ID no. card exist but Photograph is not available
List of records where ID card no. is repeating
Elector gender is female but relationship is F/O for voter age>30
Elector's status type other than N,S,M,E,R / junk characters
No of sections having no electors

64. Live Data for Generation of Polling Parties During Election
In the State of Rajasthan, Integrated Financial Management Module [IFMS] is used for processing salary of every government employee with centralized data of employee having the complete employee details like name, designation, posting etc.
Election department made provision to capture the Employee AC name, Part Number, Mobile number in master data of government employee.
The updated database is directly used for generation of polling parties during the time of elections.

65. Political Parties and Candidates
Stake Holders
ECI
Call Center
SMS Solution
Web Portal
Voters
Directives
Voters
Citizen
Awareness
Services
Political Parties and Candidates
EDR
Election
EPIC &
Process
Vendors
PER
Management
Voters Data
SLA
NIC
EDR
DEO’s
ERO’s
BLO’s

66. THANKS 66