2. Introduction Sign attendance sheet Owner: Jeff Ray – Project Engineer
Plants and Major Projects
Stella Manzello – Contract Administrator
SAWS Contracting
Angelica Mata – Contract Administration Manager

3. Oral statements or discussion during the SOQ Pre-Submittal Meeting will not be binding, nor will they change or affect the RFQ or the terms or conditions of the contract. Changes, if any, will be addressed in writing only via an Addendum.

4. Notification of Selected Firm Interviews (if necessary)
RFQ Schedule
SAWS Board Award
January 2018
Notification of Selected Firm
October/November 2017
Interviews (if necessary)
October 2017
Proposals Due
September 25, 2017
By 2:00 p.m.
Answers Posted
September 15, 2017
10:00 a.m.
Questions Due
September 12, 2017
By 4:00 p.m.

5. Contract Requirements
The project shall be designed by licensed Professional Engineer(s).
The Consultant’s Project Manager, a licensed Professional Engineer in the State of Texas, shall be available to meet with SAWS staff at the SAWS Headquarters and/or SAWS project site with minimal advance notice if requested.
Any management or team change during the execution of the project shall not have any effect on the progress, budget or schedule of the project. SAWS reserves the right to approve personnel changes.
The project shall be managed through SAWS’ Contract and Project Management System (CPMS).

6. Evaluation Process Qualification statements are received
Contracting reviews for responsiveness
Technical Evaluation Committee will score qualification statements
Good Faith Effort Plan will be scored
Selection Committee reviews and recommends
Interviews
Negotiation
Board Award

7. Evaluation Criteria Experience in Similar Projects – 35 Points
Project Team, Resumes, and Qualifications – 25 points
Project Understanding and Approach – 25 Points
SMWB Participation – 15 Points

8. Submittal Package Submittal Response Checklist
Verify that the checklist is signed and that all documents on the checklist have been included with the proposal
Respondent Questionnaire
Acknowledgement of Security Procedures, Addendums, and Contract Terms and Conditions
Experience in Similar Projects
List and describe 3 relevant projects within last 7 years your firm served:
Names of client and location (city and state)
Corresponding year and duration of assignments
Brief description of projects
Schedules and construction budgets of projects, major challenges/issues and solutions offered
Respondent’s role and team members’ responsibilities in projects
Reference contact to include names, titles and a current phone numbers, which has been previously verified.
Firm’s record of performance

9. Submittal Package (Cont’d)
Project Team, Resumes, and Qualifications
Organizational chart identifying key personnel (including sub-consultants) with resumes
Additional skills, experience, and/or qualifications specific to your firm
Project Understanding and Approach
Detailed approach explaining how Respondent’s Project Management Team would execute and complete the services

10. SMWVB Requirements
SMWVB Certification accepted from the following entities:
South Central Texas Regional Certification Agency
Texas H.U.B.
RFQ Scoring:
Up to 15 Points
40% SMWB goal
Local Office
Small Business Enterprise (SBE)
Veteran-owned Business Enterprises (VBEs): Not eligible for points, but tracked for participation.

11. SMWVB Questions
Questions related to SMWVB may be directed to SAWS’ SMWVB Program Manager, up until the RFQ is due. Her contact information is as follows:
Marisol V. Robles
Contract Administration Department
San Antonio Water System
Address:
Telephone No.:

12. Submittal Packet Reminders
Maximize points by addressing all required items requested in the RFQ
Be very specific in responses and avoid “boiler plate” responses
Highlight areas that are unique to your firm
Contact the SMWVB Program Manager for assistance
Utilize the Submittal Checklist
Ensure all items included and all documents signed
Responses are limited to 15 pages* (required forms do not count – nor do tab dividers)
Submit electronically

13. Additional Reminders
Please register through SAWS Vendor Registration Program on the SAWS website at to ensure access to the latest information.
To receive updates on specific projects, registered vendors must ‘Subscribe’ to the project by selecting the project, and clicking ‘Subscribe’ under the Notify Me box.

14. Addendum No. 1 Posted on Wednesday, September 6
Corrected page limit from twelve to fifteen.
Removed State of Texas licensing requirement. Project shall be designed by a licensed Professional Engineer(s), but licensing does not need to be in Sate of Texas. Requirement of Consultant’s Project Manager does not change – PM must be licensed in State of Texas.

15. Communications Reminders
Upon release of the RFQ until the contract is awarded, there should not be any RFQ-related communication with SAWS:
Project Directors
Project Managers
Project Engineers
This includes phone calls, s, letter, or any direct or indirect discussion of the RFQ

16. POC and Technical Questions
Should be submitted no later than Tuesday, September 12, 2017 at
4:00 p.m. CDT
Must be in writing:
Stella Manzello
Contract Administration Department
San Antonio Water System

17. Submission Due Date
Responses due electronically no later than 2:00 p.m. CT September 25, 2017
Submit at least 2 hours ahead of time
SAWS will provide a response via acknowledging electronic submission
File size limit is 10 MB

18. Production Site – Typical Radio Panel

19. Production Site – Typical SCADA Panel
INDOOR
OUTDOOR

20. Anticipated Scope
PLC replacement at approx. 60 primary water and booster pump stations, and SCADAPack controllers at approx. 5 District Special Project (DSP) facilities
Evaluation of current radio broadband communication system for optimizing this system to provide secure and reliable communications for approx. 60 existing primary water and booster pump stations, Headquarters and a data recovery center
Replacing radio communication system with a communication infrastructure that includes high speed, Ethernet IP radios, antennas, communication towers and backup power including emergency generators and / or uninterruptible power supplies

21. Anticipated Scope, Cont.
Conduct radio path study for each site location, and field verify each site location for acceptable signal strength:
Path studies will address and correct any issues, including, but not limited to, instances where signal strength is inadequate for proper operation of transmitting data across radio system.
Path studies will include investigation of redundant/alternate paths for each repeater site
Path studies of both computer based and physical (field verified) will be completed and results included in a Technical Memorandum. Results shall include field verifications and radio signal strengths, as well as investigation of redundant/alternate paths for each repeater site.

22. Anticipated Scope, Cont.
Evaluation of potential removal of existing antennas located on Production tanks that are included on this project; evaluation will include brief scope of work and cost estimate for each applicable site, but not a design
Control Narrative and Performance Specification may be required
Reroute/extend water drain lines and addition of water sample lines for existing chlorine analyzers at approx. 15 water production facilities; Water drain lines are an approx. diameter of 2-inches; Water sample lines are an approx. diameter of 1-inch

23. Anticipated Scope, Cont.
Geotechnical and field survey, potholing and subsurface utility investigation, and coordination with other utilities, agencies and consultants
Miscellaneous civil site and improvements work
Construction inspections, pre-start-up and start-up/commissioning during construction of project

24. Questions