1. New Employee Orientation
“How To” for Supervisors
Slide Show Notes
This session is about new employee orientation. Orientation determines how new employees perceive and adjust to the organization. Orientation should make new employees feel welcome and provide them with the information they need to begin their new jobs safely and productively.
Although you will have some help in the process from Human Resources and your other employees, you play a central role in the success of new employee orientation. So it is essential that you know how to make the most of the orientation process, and get your new employees off to a good start.

2. Session Objectives You will be able to:
Recognize the benefits and goals of new employee orientation
Assume a leadership role in the process
Determine the topics to be covered
Plan and execute successful orientations
Slide Show Notes
At the end of this session, you will be able to:
Recognize the benefits and goals of new employee orientation;
Assume a leadership role in the process;
Determine the topics to be covered; and
Plan and execute successful orientations.

3. Session Outline Benefits and goals of orientation
Your role in the process
Planning for a new employee’s first day
The first day
After the first day
Temps, part-timers, and disabled employees
Slide Show Notes
This session will discuss:
Benefits and goals of orientation;
Your role in the process;
Planning for a new employee’s first day;
What to do on the first day;
What to do after the first day; and
How to handle orientation for temps, part-timers, and disabled employees.

4. Benefits of Orientation
Creates a positive first impression
Provides essential information
Helps you get to know the employee and assess training needs
Slide Show Notes
Why do you need to know about new employee orientation? First of all, we want you to be able to provide new employees with the best possible orientation so that they can start their new jobs with all the information they need to excel in their work. In addition, you need to know about this subject because:
Orientation creates a positive first impression for the new employee of our company.
It is a solid way to provide the new employee with the information that is essential to his or her job.
And finally, orientation helps you get to know your new employee and be better able to understand the issues he or she may need more training on.
Think back on your own past orientation experiences. How well were you introduced to your new company and your new job? How will your experiences affect how you orient your own new employees?

5. Key Information Company information Benefits information
Job information
Slide Show Notes
Every orientation is designed to provide new employees with three key pieces of information.
Information about the company, which includes our products and services, our place in the market, our employees, and our management;
Information about employee benefits, which is an important topic to most employees and a significant part of total compensation; and
Specific information about the job, including standards, work rules, procedures, and safety requirements.
Be sure you know who has the responsibility for providing this information in your organization. For example, do you provide company and benefits information while the employee’s supervisor provides job-specific information?

6. Goals of Orientation Welcome new employees
Acquaint new workers with the company
Inform new employees about company policies
Slide Show Notes
Let’s look at the six basic goals of new employee orientation. The first three are:
To welcome new employees on board and let them know that you’re glad they decided to come to work for us.
To acquaint new workers with the company, including its mission, its markets, its operation, and its people.
To inform new employees about a broad range of company policies that affect all aspects of their work, their relationship with the organization, and compliance with laws and regulations.
Make sure you review your organization’s specific orientation policies and procedures.
Distribute copies of your organization’s orientation policies and procedures and review the requirements with trainees.

7. Goals of Orientation (cont.)
Facilitate adjustment to the job
Complete required paperwork
Open channels of communication
Slide Show Notes
The last three basic goals of orientation are:
To facilitate adjustment to the job. A good orientation program conveys all the initial information employees need to know about their jobs during the first few weeks.
To complete required paperwork, including all the forms and documents that must be completed during the first few days on the job.
To open the channels of communication through which employees can obtain information, ask questions, and discuss job problems. You will rely on effective two-way communication not only during the orientation process but also throughout your professional relationship with an employee.
Take a moment to think about what could happen if you didn’t meet one or more of these orientation goals. For example, could improperly oriented employees:
Feel lost, confused, and neglected?
Make mistakes?
Be exposed to safety hazards? or
Feel that they made a mistake coming to work for your company?

8. Your Leadership Role Planner Coordinator Overseer Evaluator
Slide Show Notes
You play a leadership role in making new employee orientation effective in a number of ways:
You plan and schedule orientation activities, making sure to organize the process in a logical, step-by-step manner.
Once new employees arrive for their first day at work, you coordinate their day by guiding them through all the phases of the orientation process.
You oversee training when you are not providing it yourself. You also monitor new employees’ progress throughout the orientation period to make sure that they are learning what they need to know and are advancing on schedule.
You are the person who evaluates the success of the orientation process and the readiness for new employees to proceed into the next stage of the probationary period.

9. Orientation Background
Questions?
Slide Show Notes
Before going to the next slide, make sure you understand the benefits and goals of successful orientation and your important role in the process. If you have questions, please go back and review the previous slides. If you don’t, then please continue to the next slide.

10. Before the First Day What time to arrive Where to park
What door to enter and where to report
What to wear
What tools and equipment to bring
What documents to bring
Slide Show Notes
The orientation process begins with planning for a new employee’s first day. Before the first day, new employees need to know:
What time to arrive at work the first day;
Where to park;
What door to enter and where to report, whether to central reception or to the HR department;
What to wear;
What tools and equipment to bring, if any; and
What documents to bring, such as Social Security card, driver’s license, and so on.
Follow your organization’s policy for conveying this information to employees. For example, do you or does their supervisor call them or send a welcoming letter? If you send a letter, do you include other information, such as a job description and company information?

11. Interesting, right?
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