1. PEIMS TRAINING
SUMMER

2. agenda 2017-2018 TSDS Collections ODS Data Deletion New eDM Features
Delete Utility
New eDM Features
Enhancements
Reports Bundling
Notifications
Reminders
New LEP Monitoring Codes
Student Language Code
NSLP Coding
agenda

3. tsds ready to load data to edm
Submission timeline began August 1, 2017
eDM became available after the last summer release for
TSDS began loading August 7, 2017
Other collections are beginning to rely on PEIMS data.
TEDS future submission timelines will be updated to reflect actual dates

4. Tsds peims house bill 22 updates 2017-2018 rescinded data elements - FALL
E1574 – FHSP-COLLEGE-CAREER-INSTRUCTION-INDICATOR-CODE
E1584 – AP-IB-PERFORMANCE-ACKNOWLEDGEMENT
E1585 – BILINGUALISM-BILITERACY-PERFORMANCE-ACKNOWLEDGEMENT
E1587 – COLLEGE-READINESS-ASSESSMENTS-PERFORMANCE-ACKNOWLEDGEMENT
E1588 – DUAL-CREDIT-PERFORMANCE-ACKNOWLEDGEMENT

5. Tsds peims house bill 22 updates 2016-2017 rescinded data elements
E1531 – FINE-ARTS-CATEGORY-CODE
E1532 – WELLNESS-AND-PHYSICAL-ED-CATEGORY-CODE
E1533 – COMMUNITY-AND-PARENTAL-INVOLVEMENT-CATEGORY-CODE
E1534 – 21ST-CENTURY-WORKFORCE-DEVEL-PGM-CATEGORY-CODE
E1535 – SECOND-LANG-ACQUISITION-PGM-CATEGORY-CODE
E1536 – DIGITAL-LEARNING-ENVIRONMENT-CATEGORY-CODE
E1537 – DROPOUT-PREVENTION-STRATEGIES-CATEGORY-CODE

6. Tsds peims house bill 22 updates 2016-2017 rescinded data elements (CON’T)
E1538 – EDUCATIONAL-PGM-FOR-GT-STUDENTS-CATEGORY-CODE
E1539 – OVERALL-RATING-CATEGORY-CODE
E1540 – STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-CODE
E1575 – FIRST-CASE-CHOICE-INDICATOR-CODE
E1576 – SECOND-CASE-CHOICE-INDICATOR-CODE
E1577 – THIRD-CASE-CHOICE-INDICATOR-CODE
E1578 – CASE-RATINGS-CRITERIA-LINK

7. TSDS READY TO LOAD AS OF AUGUST 7, 2017
ODS and PEIMS were ready for Fall submission
The following items were available Oct. 20, 2017
Remove deleted data elements and add new
Data Element Summary
Search Submission Data
Data Retrieval
The following new validation rule
– If a campus has at least one student enrolled with ECONOMIC-DISADVANTAGE-CODE of “01”, “02”, then NSLP-TYPE-CODE cannot be “00”
The following report
PDM Student Indicator Report by Grade

8. Ods data deletions – delete utility
Delete Utility released July 21, 2017
Delete all PEIMS classroom link data for a specific class ID number.
New delete functionality released August 4, 2017
There is now a checkbox in eDM to indicate file needs to be deleted before next load

9. Ods data deletions – delete utility
Delete Utility allows you to:
Delete ALL PEIMS Student Program Data as of Fall
Delete PEIMS Attendance Data
By Campus & Instructional Track – Summer / Extended Year
For a Specific Student by Campus & Instructional Track – Summer / Extended Year
For a Specific Student by Instructional Track – Summer / Extended Year
Delete ALL PEIMS Attendance Data – Extended Year
For a Specific Student – Extended Year
continued

10. Ods data deletions – delete utility
Delete Utility also allows you to:
Delete PEIMS Course Completion Data – Extended Year
Delete Course Completion Data for a Specific Student
Delete ALL PEIMS Course Completion Data
Delete PEIMS Student Program Data – Extended Year
Delete Student Program Data for a Specific Student
Delete ALL PEIMS Student Program Data

11. New edm features
“Download All Error Files” button & additional column titled “Collection”

12. Bundling feature - MANAGE PEIMS BUNDLES
CANNOT ACCESS SCREENSHOTS

13. Bundling feature - MANAGE CAMPUS BUNDLES
CANNOT ACCESS SCREENSHOTS

14. Bundling feature – GENERATING BUNDLES
CANNOT ACCESS SCREENSHOTS

15. Bundling feature - DOWNLOADING BUNDLES
The Download Bundle page displays all the reports included in your bundle.
All reports that successfully complete are available to download
There are two options for downloading bundled reports:
Select the checkbox in the table header to select ALL reports in zip file
Select individual checkboxes to include only specific reports

16. Bundling feature – Validation Auto-Reports
Auto-reports can be configured and run after a full, fatal free validation
Auto-reports run as individual reports and appear in the normal reports sections of the View Reports page.

17. Enhancements – reports bundling roll-out
Phase 1 was released August 4, 2017 and included the following elements:
Technical Design
TEA Administration Configuration
Zip & Download LEA Bundle Reports
Updated View Reports screen to include Bundle Reports

18. Enhancements – summer summary bundle
PDM
Teacher Class Summary
PDM
Student Roster Summary by Early Reading Indicator
PDM
Disaggregation of PEIMS Summer Attendance Data
PDM
Superintendent/Principal Report of Student Attendance
PDM
Superintendent/Principal Report of Career & Technical Education Eligible Days
PDM
Superintendent/Principal Report of Gifted & Talented Students & LEP Students
PDM
Superintendent/Principal Report of Special Education Eligible Days & Excess Hours
PDM
Comparison of Current & Prior Year Attendance
PDM
Campus Attendance Diagnostic Messages
PDM
Superintendent/Principal Summer Report of Student Attendance
PDM
Attendance Rate Comparison by Ethnicity, Gender and Special Populations
PDM
Flex Attendance-Superintendent Report of Student Attendance
PDM
Flex Attendance-Superintendent Report of Career & Technical Education Eligible Days
PDM
Flex Attendance-Superintendent Report by Special Program
PDM
Flex Attendance-Superintendent Summary Report of Student Attendance
PDM
Flex Attendance-Superintendent Report of Special Education Eligible Days & Excess Hours
PDM
Title 1 Part A Student Summary by Grade
PDM
Title 1 Part A Student Summary by Campus
PDM
Title 1 Part A Student Summary by Sex, Ethnicity & Grade
PDM
Submission Summary Report

19. Enhancements – fall summary bundle
PDM
Budget Summary by Object
PDM
Budget Data Review LEA/ESC
PDM
Staff Counts & Totals
PDM
Staff FTE Summary
PDM
Staff FTE by Role
PDM
Student Type by Grade, Ethnicity & Sex
PDM
Student Data Review
PDM
Student Roster Summary by Early Reading Indicator
PDM
LEA Summary of Special Education Students’ Disability
PDM
School Leaver Summary
PDM
Graduates Already Reported in Previous Year
PDM
Submission Summary Report
PDM
Summary by Sex & Ethnicity

20. Enhancements – additional features
Over the next two implementation phases the following features will be added to the bundling tool
Ability to configure LEA bundles (LEA data completer)
Ability to delete configured bundles (LEA data completer)
Ability to configure campus bundles (LEA data completer)
Ability to configure ESC bundles (ESC data completer)
Ability to generate ESC bundles
Ability to limit report accessibility in the all-parameter bundle to user role
Ability to generate campus bundles
Ability to delete bundles
Ability to auto-generate bundles after completing validations
Receive notifications when bundle generation is complete

21. I have a full page copy of this that could be used as a handout.

22. Enhancements – notification settings
ESC/LEAs will have the ability to configure their own notifications.
Notification configurations can be made “inactive”
Configurations can specify and remove roles that receive notifications
Roles include
LEA PEIMS Data Approver
LEA PEIMS Data Completer
LEA PEIMS Data Accepter
ESC PEIMS Data Accepter
ESC/LEA configurations will take precedence over TEA defined configurations

23. reminders…

24. Monitoring lep students
Effective the school year TEA will require an additional 2 years of monitoring for enrolled, exited LEP students. This will include information in the student performance results data for LEAs and campuses. LEP Indicator Codes “3” & “4” have been added to code table C061 LEP-INDICATOR-CODE

25. Monitoring lep students - WebSmart
Go to: Students > Students > Student Manager
Step 2
Step 1
Step 3

26. Student Language Code requirements
Beginning with the school year, districts shall conduct one home language survey of each student
Students new to the district
Students previously enrolled but not surveyed
Survey must be signed by parent/guardian or student
Parent signature required PK - 8th
Student signature required 9th – 12th
The original copy of the survey shall be kept in the student’s permanent file
Survey to be administered in English & Spanish and shall include the following questions:
What language is spoken in your home most of the time?
What language does your child speak most of the time?

27. Student Language Code - Websmart
Step 1
Step 2
Step 3

28. NSLP Type Code
To be compliant with federal reporting requirements, TEA has added the NSLP-TYPE-CODE to collect the National School Lunch Program status for each school campus level effective as of school year regardless of participation.

29. Nslp type code - Websmart
Go to: Students > Students > Student Manager
Step 2
Step 1
Step 3

30. Early reading indicator code
All students in grades KG – 2nd must have an Early Reading Indicator code assigned
Valid Code Definitions

31. Early reading indicator - Websmart
Go to: Students > Students > Student Manager
Step 1
Step 2

32. Crisis coding
Any student displaced by Hurricane Harvey or Irma for the school year must have a crisis code.
Valid Codes

33. Crisis coding - Websmart
Go to: Students > Students > Student Manager
Step 1
Step 2

34. Summer submission essentials
Peims housekeeping
Summer submission essentials

35. Discipline coding
Disciplinary Reason 21-Violation of Student Code of Conduct
The Behavior Location code must be 00-Not Applicable
Behavior Location 01-On Campus is not a valid code for Disciplinary Reason 21 and will cause PEIMS errors if used
Disciplinary Actions 01-Expulsion or 05-Out of School Suspension
Campus ID of Assignment must be set to “None”
Disciplinary Actions that take place on campus, example 06 – In School Suspension
Campus ID of Assignment must be set to the campus the student will be completing action
Partial Day Disciplinary Actions equal a full day
Partial Day Disciplinary Action codes can only be used for a single day
If the Disciplinary Action crosses multiple days and starts on a partial day that day should be coded as a full day

36. discipline coding - Websmart
Go to: Students > Students > Student Manager

37. Discipline – compliance report
Go to: Compliance > Reports > PEIMS Discipline Run this report to check discipline incident coding. This report runs to Excel making it easy to sort and filter to check coding discrepancies in fields such as behavior location, length of consequence, action taken, etc..

38. Discipline coding – websmart (con’t)
The Incident Number field should be left blank unless 2 or more students’ Disciplinary Incidents should be linked, i.e. 34-School Related Gang Violence, 41-Fighting/Mutual Combat etc..
Leave the incident field blank for the first student which will allow the system to assign a number
Copy number down and enter as the incident number for the other students
Remember discipline incidents cannot be linked across campuses

39. Graduation plans & endorsements
All 9th – 12th grade students must have a Graduation Plan.
All 9th & 10th grade students that are on the FHSP Graduation Plan must have at least one endorsement selected.
Any student that entered 9th grade before the school year has the option of choosing one of the older graduation plans or the new FHSP endorsement plan. The additional plans are:
Minimum
Recommended
Distinguished
Since each district is unique the district is required to build graduation plans and determine endorsements offered based on course offerings.

40. Graduation plans & endorsements - websmart
Go to: Students > Scheduling > Graduation Plans
Click
When naming your plan be sure to choose nomenclature that is self-explanatory, i.e. FHSP + Arts & Humanities- English, FHSP + Bus & Ind-A/V Tech, FHSP + Multidisciplinary, etc. as the name you give will appear on transcripts.

41. Pre-K course Coding
All PK courses must have the Course Type Code of “Pre-K Course” entered on the Attributes tab in the Course Catalog.
Each Pre-K course section must have an Instruction Type Code indicating what part of the day students are attending class.
Students > Scheduling > Course Catalog > Courses
Students > Scheduling > Schedule Manager

42. Pre-k coding requirements
Districts are required to code Program & Enrollment Type and Funding Source for each Pre-K student regardless of eligibility.
This chart and eligibility qualifiers can be found in the Student Accounting Handbook, Section 7.5

43. Pre-k coding - websmart
Students > Students > Student Manager
Be sure to check your coding by running the PK Funding and Eligibility report located in the Student module before you begin processing your Summer submission.

44. Pre-k coding - websmart
Don’t forget to configure the PK tab in Schedule Manager
Students > Scheduling > Schedule Manager

45. Kindergarten & ecds
In order for ECDS testing to report properly the course that links the teacher responsible for testing must be the homeroom. This Not doing so will pull the course with the lowest PEIMS number for ECDS reporting which will cause significant errors.

46. Cte coding Summer CTE coding is based on completion of course
Run the Career & Technology Contact Hour Detail Report (Students > Reports) to Excel to review coding.
8th grade students cannot earn CTE hours. If they are you must go into the student and delete the hours.
Contact hours are entered in the course sections.
If a student should not receive Contact Hours
Go into the Enrollment tab on student
Click on the Course Schedule and choose the course
Choose “Ignore Contact Hours” and save
Best practice is to make edits after course completion has been done