1. San Francisco Bay Area Council Officer Training IEEE Event Finder
January 27, 2018
Taylor Winship
Santa Clara Valley Section Secretary

2. T Winship, 2017-18 SCV Section Secretary
IEEE vTools
vTools Overiew
vTools Voting
vTools Officer Reporting
IEEE Event Finder
vTools Events (Meetings)
SAMIEEE
January 24, 2018
T Winship, SCV Section Secretary
Page 2 of 8

3. T Winship, 2017-18 SCV Section Secretary
IEEE Event Finder
What Is It
Who Can Use It
How Does It Work
January 24, 2018
T Winship, SCV Section Secretary
Page 3 of 8

4. IEEE Event Finder Mobile App
FROM:
Are you ever out of town with time on your hands and thinking about popping into an IEEE event but don’t know if one is around? Now there’s an app that can help you find one.
The new IEEE Event Finder mobile app lets you search for an event not only by its name but also by city, state, or province; by IEEE region, section, or chapter; or by the IEEE society or council sponsoring it. You can download the free app from the Apple App or Google Play store.
It is the first app to come out of the IEEE Mobile Center of Excellence, which is developing apps for IEEE groups. The center is part of IEEE’s IT department, in Piscataway, N.J.
The app was developed in collaboration with IEEE Asia and Pacific Region members, who came up with the concept. The app was launched on 24 August in conjunction with the region’s 50th anniversary.
APP INSPIRATION
Members in the region came up with the idea after several were surprised to learn that an IEEE event in Bangalore, India, was being held at the same venue as theirs. They then created a find-a-meeting app. But it displayed events only in the region and worked just on Android devices. The group approached the IEEE Mobile Center of Excellence, which redesigned it with more bells and whistles as well as the ability to search events being held in all IEEE regions.
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Scan this QR code with your mobile device to download the app.
OTHER FEATURES
The IEEE Event Finder app makes it easy to add any IEEE event to your mobile calendar. And you can share its URL via social media, , or text message. The app shows the event’s location on the mobile device’s default map. From the app, you can also connect to the IEEE conference site, IEEE Collabratec, and other IEEE sites.
The Event Finder is the first of several apps in the works by the IEEE Mobile Center of Excellence. More are scheduled to be introduced this year.
Note: available free from the Apple apps store or Google Play store
January 24, 2018
T Winship, SCV Section Secretary

5. Who Can Use IEEE Event Finder
Active IEEE Active Soc or In Section (or Officer
Member AG Member Cont Section Flag =Y) Role *
View Events in vTools
View Events in Event Finder
Create Events
L31 Reports
Vote in “Voting”
Use SAMIEEE
no restrictions
no restrictions
Access to vTools varies by application. Where verification (sign-in) is needed, it is usually based on your geographical location (e.g., Section, Region), and then on whether the person is an officer of an OU.
Anyone can view vTools Events. Only IEEE members can create, search for, and view L31 reports.
January 24, 2018
T Winship, SCV Section Secretary
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6. IEEE Event Finder Mobile App
vTools
Event Finder database
IEEE Event
January 24, 2018
T Winship, SCV Section Secretary

7. IEEE Event Finder Mobile App
AFTER the event, “create” L31 Report
Find your Event record
Click on “File Report”
January 24, 2018
T Winship, SCV Section Secretary
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8. IEEE Event Finder Summary
Best Practice: put events into vTools “Events” EARLY
Get free advertising!
Just add headcounts after event
Keep abstract and URLs short for mobile users
Why use it?
- Organizational Units (OUs) are required to report Chapter officers in vTools Officer Reporting, to inform IEEE who the current Chapter officers are.
- Need to get officers into vTools because that’s where the data comes from for our LISTSERV lists.
Who uses it?
The Nomination/Election Committee Chair can update the vTools Officer Reporting, or it can be one of the officers.
When to use it?
Updates should be made by the end of Nov, w/Term-start Date set to Dec 1, to ensure the new officers are on the LISTSERV lists so they get notices (e.g., SFBAC Officer Training).
How to use it?
Let’s look at that using screen images.
January 24, 2018
T Winship, SCV Section Secretary
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