1. CDBG TIMELINESS City of Miami
NCDA WINTER CONFERENCE
Washington DC, January 24-26, 2018
George Mensah
Director

2. NCDA Winter Conference
The Regulation
24 CFR (a)(1)(i) requires an entitlement city to ensure that 60 days prior to the end of its fiscal year, CDBG funds available to the City under grant agreements but undisbursed by the U. S. Treasury should not be more than 1.5 times the entitlement amount of its current program year.
Under 24 CFR (a)(3) HUD may reduce the amount of a jurisdiction’s entitlement amount to ensure that the standards enumerated above is met.
January , 2018
NCDA Winter Conference

3. NCDA Winter Conference
Common Causes of
Timeliness Challenges
Reduction in entitlement funds
Delays in receiving funds from HUD, for non-federal program year cities
Delays in allocating/availability of funds
Program Management
Unforeseen construction delays
Unexpected Program Income
January , 2018
NCDA Winter Conference

4. NCDA Winter Conference
CDBG TIMELINESS – STRAIGHTENING THE SHIP
Program Management –
Periodic Review of PR-56 report (Monthly to weekly review)
Keep in touch with all entities with CDBG funds to accelerate reimbursements
Make changes internally to ensure that reimbursements are processed timely.
Unallocated Funds
Ensure all funds are allocated ASAP
Allocate funds to projects that can quickly spend the funds within the time you have
Politics
Brief Management (City Manager etc) immediately you recognize there is a problem and how you are trying to fix it.
Ensure City political leaders are also informed
January , 2018
NCDA Winter Conference

5. NCDA Winter Conference
CDBG TIMELINESS – Preventing
Reduction in entitlement funds
Nothing to do to prevent this but it gives you an indication of possible timeliness challenge down the road.
Delays in receiving funds from HUD, for non-federal program year cities
Investigate the possibility of changing the program year to coincide with the Federal program year (October 1st – September 30th)
Delays in allocating/availability of funds
Streamline the allocation/contracting process to ensure that funds are available timely
January , 2018
NCDA Winter Conference

6. NCDA Winter Conference
CDBG TIMELINESS – Preventing
Program Management
Reports, reports, reports
Take action on delayed projects (letters, de-obligation threats etc.)
Provide assistance to subrecipients (do whatever it takes)
Unforeseen construction delays
Recognized earlier through better program management
Provide whatever assistance needed to move the project along
Unexpected Program Income
Program income should be part of the program budget using a 5 year average
Allocation should be made as soon as practicable taking into consideration your citizen participation plan.
January , 2018
NCDA Winter Conference