2. Where We Are OVERVIEW Lesson 1: Course Overview
Lesson 2: FAASTeam Program Overview
TOOLS, RESOURCES & SYSTEMS
Lesson 3: Tools, Resources and Systems Overview
Lesson 4: National SharePoint and Associated Sites
Lesson 5: Using the FAASafety.gov Website
PROGRAM IMPLEMENTATION
Lesson 6: Outreach and Planning Overview
Lesson 7: Data Collection, Analysis and Reporting
Lesson 8: Volunteer Management
Lesson 9: Safety Awards and Incentive Programs
Lesson 10: Conducting Events and Collaboration
Lesson 11: Remedial Training
Lesson 12: Revisiting FPM Management Aspects
SUMMARY
Lesson 13: Course Summary

3. Overview WBT review Data collection process and tools
Data analysis components
Reporting process and tools
Exercise

4. Objectives
Describe the objectives of data collection, analysis and reporting
List the steps for data collection
Identify the analysis components
Using established reporting formats, develop an outline for an Office Aviation Activity Report

5. WBT Review

6. Data Collection Sources
The National Transportation Safety Board
FAA databases
Data collected during active investigations conducted by the office

7. Data Collection Three-Phase Process
Phase 1: Accident Initial Phase
Phase 2: Accident Post-Field Phase
Phase 3:
NTSB Determination & Verify Accuracy

8. Discussion
How is accident notification handled in your office?

9. Discussion
What kinds of information do you collect during the initial phase?

10. Data Collection: Phase 2
Accident Initial Phase
Phase 2:
Accident Post-Field Phase
Phase 3:
NTSB Determination & Verify Accuracy

11. Form : Factors
Determine the accident category and the mitigation strategy available to address the contributing factors
Example

12. Data Collection: Phase 3
Accident Initial Phase
Phase 2:
Accident Post-Field Phase
Phase 3:
NTSB Determination & Verify Accuracy

13. Data Collection Process

14. Step 1: Open a PTRS Record
Data collection codes
1901, 3901 (and 5901)

15. Step 2: Establish a Data Exchange Procedure
Meet with your Office Manager
Request notification by or text message
Establish customer accounts
Emergency Operations Network (EON)
Daily Report Application (DRA)

16. Step 3: Coordinate with the IIC
Contact the Investigator-in-Charge (IIC) as soon as possible after learning of an accident, incident or occurrence
Offer your assistance or support to collect investigation data

17. Step 4: Collect Live Data
Get data from the IIC during the active investigation
Provide feedback about data quality
At a minimum, get the airman’s name and conduct a search on the FAASafety.gov website
Example

18. Step 5: Collect Historical Data
Accident/Incident Data System (AIDS)
Air Traffic Quality Assurance (ATQA)
Emergency Operations Network (EON)
NASA’s Aviation Safety Reporting System (ASRS)
National Transportation Safety Board (NTSB)
Aviation Safety Information Analysis and Sharing (ASIAS) System
Enforcement Information Query/Browse Tool (EISQB)
National Performance Tracking Record System (NPTRS)

19. Step 6: Close the PTRS Record
Ends the data collection task
Be sure your PTRS entry is accurate and your comments are detailed

20. Data Collection/Storage Tools
Organize data and store it safely
Typical tools used include an Excel spreadsheet or Access database
Work Instruction provides basic instructions for using an Excel spreadsheet for data collection

21. Data Collection Considerations
Determine how many years of data you want to collect, record and research
Consider data quality and analyze data from multiple sources
Decide how you want to express the data
Collect/analyze historical data and stay engaged in active investigations

22. Data Analysis Data analysis is an ongoing process
FPMs must continuously observe, track, record, and analyze data

23. Tips for Effective and Timely Data Analysis
Use common sense
If your office has two FPMs, collaborate
Use the pivot table function in Excel to forecast trends
Schedule 3 or 4 days in the last month of the quarter for analysis
Plan additional time for your annual Office Aviation Activity Report

24. Data Analysis

25. Record Data for Analysis
Record data in an organized manner, to ensure that your analysis is effective.
Use a database such as Microsoft Access or create and use a Microsoft Excel spreadsheet
Refer to the Work Instruction for guidance

26. Create Graphs and Charts
Extract report data to record, trend, and express with text, charts, graphs or tables
Use the Work Instruction Appendix B for chart development guidance
Click here

27. Identify Areas that Require Mitigation Strategies
Look for a high number of undesirable events or trends
Excessive number of component failures, weather- related events, loss-of-control events, pilot air and surface deviations, repeated deviations from standards, etc.
Accurate data analysis will reveal areas that require mitigation strategies

28. Discussion
Share your experience: Describe a trend you identified in your area, what you recommended as a mitigation strategy, and what the outcome was. Did your mitigation strategy change anything?

29. Establish Program Emphasis
Local trends may differ from national trends
Use data analysis when planning tasks, budgeting, and establishing priorities
Determine what resources you have available, what mitigation strategies you have established and who your target audience should be

30. Data Analysis Outcomes
Identify trends in your area
Identify the need for new or revised promotional material or activities
Helps to ensure the efficient use of resources
Facilitate development of effective mitigation strategies
Identify recommendations to make to the office management team, Safety Promotion Field Support, or AFS-920

31. Data Reporting: Overview
The Office Aviation Activity Report is the culmination of data collection and analysis
Procedures are included in the Work Instruction
Develop reports in collaboration with the office management team

32. Reporting Process Open a PTRS record Download standardized templates
Import data and create the report
Review the report for completeness and accuracy
Develop mitigation strategies and action items
Close the PTRS record

33. Mitigation Strategies
An increase in office surveillance activities
Educational outreach using seminars and safety events
Targeted communication through webinars, web postings, and mailings
Presenting office report data at events and meetings
Collaborating with state aviation agencies and organizations
Initiate a formal Safety Recommendation (when appropriate)

34. Exercise: Outline an Office Aviation Activity Report

35. Review WBT review Data collection process and tools
Data analysis components
Reporting process and tools
Exercise

36. Objectives
Describe the objectives of data collection, analysis and reporting
List the steps for data collection
Identify the analysis components
Using established reporting formats, develop an outline for an Office Aviation Activity Report