1. LINQ User Training Username: testuser Password: trainer
School: 344 EDHS

2. Remote User View

3. Fund Management Under Manage Accounts
Search for a budget code (use ? Logic or exact code)
Notice you have a excel button that can be used to pull account code listing into excel if needed
General Tab shows summary of code

4. From this same screen you can go between years to compare data.

5. Summary tab – shows activity by month and previous year information
Notice - Activity column balance equals General tab Ledger Activity YTD total
Quick Print Option
Can toggle between years

6. History Tab – More detail showing every transaction recorded on the code
Select by year or date range; filter by journal code; Click top of columns to sort
Codes: BB-Beg Budget, BJ-Budget Transfer, RQ-requisition, PO-Purchase Order, AP-invoice/check request/reim, AJ-Journal Entry
Drill into by double clicking PO# or invoice#

7. Payroll tab – list employees that have been paid from code

8. Go to Accounts Payable – Manage Invoices

9. If Finance keys your invoices you can now see invoices in LINQ
Select items by invoice#, PO#, Vendor/Emp, Invoice date and range; Unpaid, paid, over budget, et.
Use the Details button to review more invoice detail without drilling down into invoice
If items have been scanned into LINQ can access document cabinet to view

10. Drill down into the invoice by highlighting row and double clicking or clicking the view/modify button
View items in this document cabinet or from cabinet on front screen

11. This cabinet will show copy of invoice and check
Once you click on the cabinet this screen will appear allowing you to double click (or highlight and press view) on any item you would like to view.
Use export function to save to your computer
Use history button to view audit trail…who scanned, who wrote check, etc.

12. Go to Purchasing
Due to time we are not going to go over how to key an invoice. If you need help with this call Jackie or Jacquetta
Manage Requisitions

13. Select/Search by requisition#, vendor number, delivery date, etc.
Highlight and double click to see copy of requisition
View and Scan items into document cabinet

14. View and Scan items into document cabinet;
Scan in quotes, receiving info (packing slips)
Save to hard drive, open file cabinet, click upload new button and browse for item you would like to save to the cabinet

15. Manage Purchase Orders
Select by PO#, Req#, Vendor, delivery date, etc
View Open, Closed, etc.
Highlight double click to go into PO
Document Cabinet – Federal & State Debarred Vendor reports, quotes, etc.

16. Admin – Vendor Management

17. View vendor paid and unpaid invoices by year or selected range
PO tab – view by year, range, and/or status;
Print or export to excel from here
Highlight and double click to open invoice

18. Another vendor example
Access this document cabinet to view contracts, agreements, Iran Divestment, W-9, etc.

19. Reports in LINQ
Reports available for reconciling and research

20. Reports – Budget Analysis, select report to load or create a new report; this report automatically adds columns
Create a new report; use + and – to add or delete data to the report;
From To controls period activity column
Normally exclude zero balances and escrow
Summary will give report with totals only

22. Report Builder – Allows you to pick columns
From To is for period activity column
Report will only show codes you have access to in LINQ

23. Sample

24. Another option for reporting is spreadsheets; Quicker to generate report

26. Purchase Order Spreadsheet
Will only pull your locations PO

28. Monthly Reconciliation

29. Outstanding Encumbrances
School Report
Budget Column
Period Activity
Outstanding Encumbrances
Generate report at the beg of the month for the previous months data; part of month end items
Budget Column – Compare to allocation or prior month depending on time of year
Period Activity – Compare any amounts to what you were expecting based on invoices/PO submitted during the month
YTD – Should be prior month amount plus current month activity
Outstanding Encumbrances – Purchase Orders compare to what expecting
Unencumbered Balance – Remaining Balance should be prior month less current month activity and any change in encumbrances

30. Unexpected Differences
Manage Accounts - Budget
Transaction History by Account Report
Purchase Orders and Requisitions Report
Manage Accounts – Unencumbered Balance
Review these report and compare to your documentation to ensure you understand why the amount is on your report.

31. Easy As Pie

32. Here to Serve!