1. Agenda 7:30pm Welcome M. Everitt/R. Chinnock/J. Alejos 7:40pm
Steering Committee Update
Melanie Everitt
7:45pm
DCC Update
James Kirklin
8:00pm
Database Committee Report
Marc Richmond
8:15pm
Foundation Update
Craig Collum
8:30pm
DISCUSSION
Research Project Timeline of Submission
Progression of Elections
8:55pm
Pedimacs Update
Betsy Blume
9:10pm
Scientific Committee Report
Anne Dipchand
9:20pm
New Officers and New Business
9:30pm
Adjourn

2. Current Bylaws Last updated 2011
Bylaw Revisions
Current Bylaws
Last updated 2011
Removed Finance Committee and established Foundation Board
Revisions sent to membership December for review
Comment period, review of comments at UAB Leadership visit in January, followed by vote
75% of participating institutions must approve revisions

3. Proposed Revisions Bylaw Revisions
Current bylaws call for 2 in-person meetings a year
Proposed change: 1 in-person meeting
Feedback on second Virtual Meeting per year
Current bylaws call for progression of President to Chair of Board
Proposed change: Elect separate Vice Chair of Board who progresses to Chair of Board
President of PHTS to remain a member of Board

4. Progression of Elections
Historic Progression
PHTS Foundation Established 2010
Inaugural Board of Directors was 2010 Steering Committee
Subsequent transition of officers: President serves as Vice Chair and Immediate past president as chair of the Foundation

5. Roles and Responsibilities
PHTS Study Group
PHTS Foundation
Interact with Data Coordinating Center
Oversee research and QA
Review and approve any data or study-related decisions
Review and approve budget
Explore fundraising opportunities
Decisions regarding membership dues
Marketing and public relations
11/13/2018

6. Progression of Elections
Current and Past Election Process
Years 1 and 2: Vice President of Study Group elected every two years
Serves also as Database Chair
Years 3 and 4: Vice President progresses to position of President of Study Group
Serves also as Vice Chair of Foundation
Years 5 and 6: President progresses to Chair of Foundation
Serves also as Past President of PHTS/Steering Committee
Year 7: Chair of Foundation progresses to past chair of Foundation
7 year Commitment with overlapping leadership roles on Steering Committee and Foundation

7. Progression of Elections
Current Progression
Vice President
(2 years)
President
Past President
PHTS Study Group
Vice Chair
(2 years)
Chair
Past Chair
(1 years)
PHTS Foundation

8. Progression of Elections
Proposed Revisions
PHTS Study Group Vice President elected every 2 years (as current election timeline)
Propose electing separate Foundation Vice Chair every 2 years (starting in 2018)
Elections annually
Study Group VP (odd yrs)
Foundation VC (even yrs)
Overlap: President to be a member of the Board

9. Progression of Elections: Proposed Revision
Study Group
Board Member Liaison
Foundation
Vice President
President
Vice Chair
Chair
Nov Nov. 2016
Marc Richmond
Melanie Everitt
n/a
Rob Gajarski
Nov Nov. 2017
Nov Nov. 2018 1
Nov Nov. 2019 4 5
Nov Nov. 2020 2
Nov Nov. 2021 6
Nov Nov. 2022 3
1. To be announced at end of annual meeting (elected fall 2017)
2. To be elected through the usual process fall 2019
3. To be elected through the usual process fall 2021
4. To be elected Fall 2018 as Vice Chair and progress to Chair Fall 2020
5. Special election for Chair Fall 2018 (only current and past members of board eligible)
6. To be elected Fall 2020 as Vice Chair through new process and progress to Chair Fall 2022