1. March 5, 2013
AGENDA 7:00 - Welcome 7:05 – Principal Time 7:20 – Teacher Time 7:25 – Treasurer’s Time 7:35 – PTA President Time
Next Meeting – May 7, 2013

2. Lees Corner PTA Treasurer’s Report

3. Jan & Feb 2013 Results Jan 1 to Mar 4 Highlights
Friends of Lees Corner net rec’d to date $2,152
McDonalds Nite #2 proceeds of $365.
Dogfish Dining Nite $834 raffle proceeds plus $1,825 coming for restaurant sales.
Jan & Feb Results (thru 3/5/2013)
Friends of Lees Corner, net
2,152
PTA Dues Income, net 16
Dining Out Nights Income, net
1,632
Net Source of Funds
3,800
Dining Out Nights Expense
(100)
Cultural Arts Expense
(1,025)
Bonds and Insurance
(277)
Net Use of Funds
(1,402)
Net Source/(Use) of Funds
2,398

4. Budget Analysis
Completed activities are funding on par with expected cash generation
Dining Days very successful
Large number of budgeted expenses that can be re-evaluated as we proceed through the year.
Great strides in closing budget gap – originally $1,016. Now in surplus of $1,790 which goes to cover the original May 2012 budget gap of $2,307 gap (excludes Friends of Lees Corner proceeds)
BUDGET ANALYSIS
Thru 3/5/2013
PTA Dues/Donation Overbudget
2,771
School Supplies Income 95
Hallowingo Gap
(145)
Spirit Wear Gap
(3,022)
Book Fair Net Income
639
Dining Out Overbudget
1,452
Estimated Excess/(Gap)
1,790

5. Detailed Results 7/1/2012 thru 3/5/2013

6. Detailed Results 7/1/2012 thru 3/5/2013

7. Detailed Results 7/1/2012 thru 3/5/2013

8. Detailed Results 7/1/2012 thru 3/5/2013
Receipt of membership dues and donations at the beginning of the year have us in a cash positive status.

9. Detailed Results Expected Income & Remaining Expenses
Cash on hand and future income will fund remaining budgeted expenses of approximately $14,558.
Note: Field Trip Expenses has been netted against received off system funds ($5,500 minus $1,593)

10. Other Items
Tax Receipts: We are working on templates for the issuance of tax receipts for Friends of Lees Corner, Trackathon and general donations.
VA Sales Tax: Please present our exemption when purchasing items on behalf of the PTA. We are not supposed to be reimbursing for funds spent toward VA sales tax.
Deposit and Reimbursement Forms are on the website. Please completed forms in the PTA Treasurer’s Box. Please submit any outstanding expense reimbursements for completed events as soon as possible.
Cash Handling: Cash count forms for all register functions. Please put any cash in the school safe (Ruth in the Office manages the safe).

11. QUESTIONS?

12. There will be no PTA meeting in April
Upcoming Events
6th Grade Basketball Game – this Friday
Baskin Robbins Dining Day/Teacher Scoop Night – April 10
Grounds Beautification Day – April 14
Teacher Appreciation Week – first week in May
TrackAThon – May 10
PTA Elections/Chairperson Nominees – May/June
6th Grade Graduation Party – June
There will be no PTA meeting in April

13. Chairperson Recruitment