1. Productive meetings are not accidents!
Successful Meetings
Productive meetings are not accidents!

2. Where does the Time Go?

3. “BEGIN WITH THE END IN MIND”
Plan with a purpose
Take the steps needed to get you to your end goal!
“BEGIN WITH THE END IN MIND”

4. Purposeful Planning •Who needs to attend? •Structure of the meeting
•Define the objective of the meeting
•Who needs to attend?
•Structure of the meeting
•Location/Time
•Set an agenda
•Select a leader

5. Objectives •Solve a problem •Make a decision
•What do you want to accomplish?
•Solve a problem
•Make a decision
Keep your objectives clear!

6. Meeting Structure •Guest speaker •Panel Sessions •Demonstration
•Brainstorming
•Guest speaker
•Panel Sessions
•Demonstration
Whatever technique you select should have the greatest impact on your desired outcome!

7. Invite/Location •Who needs to be there?
•Who should attend?
•Who needs to be there?
•Select a convenient location for your meeting type…keep in mind your needs!

8. The Agenda •Gives Direction •States Objectives •Topics
Follow your agenda
Distribute it ahead of

9. Back to that Agenda Thing…
•Keep it Simple
•Know your Objective(s)
•List of Topics for the meeting
•Assign a DRI- write that down

10. All attendees should walk away with action Items!

11. Select a Leader •Clarify and paraphrase key ideas.
•Keeps you focused and on topic
•Clarify and paraphrase key ideas.
•Ask open-ended questions to encourage
input
•Keep the focus on ideas and objectives, not people.
•Assign next steps throughout the meeting. •Make all next steps specific assignments

12. Etiquette •Be on time •Be prepared/ Be relevant •Participate
•Start and Stop on Time
•Be on time
•Be prepared/ Be relevant
•Participate
•Do not interrupt
•Do not hold “side bar” conversations

13. The Usual Suspects
•The Late Arriver
•The Meeting Hijacker
•The Techie

14. Cell Phone Check

15. Tips Apple- Steve Jobs, more is not merrier
Our attention span is between minutes (Steve Jobs at Stanford, MLK)
Facebook and Google-Think on your feet
American Express-Know your purpose in 5 words or less

16. APPLAUSE