1. Supplier Training Overview
SmartLaborII
Supplier Training Overview

2. Agenda SmartLaborII Program Overview SmartLaborII Tool Overview
Invoicing and Payment Process
Additional Information and Support
Question and Answer Session

3. Program Overview

4. SmartLaborII Program Business Purpose
To manage DXC’s Contingent Workforce through the SmartLaborII tool provided by Fieldglass.
Benefits
Inclusion in DXC’s Contingent Workforce Management program, through a simplified process and automated tool
Inclusion in the SAP Fieldglass Training and Assistance Program
Visibility to time tracking and invoicing
Simplified invoicing and payment process. Quicker Payments, fewer issues.

5. Who is Fieldglass & What is SmartLaborII?
Fieldglass is the Supplier for DXC’s solution to procure and manage Contingent Workforce (Agency Contractors)
SmartLaborII
The Fieldglass application has been configured to meet DXC’s business requirements and is branded as SmartLaborII

6. MSP Team Desk AGS MSP Team Availability: Monday to Friday
The MSP Team is experienced and committed to providing excellent customer service, including support on;
AGS MSP Team Availability:
Monday to Friday
9:30 am -6:30 pm (IST)
SmartLaborII application
Policy and procedural support
Issue resolution and customer service
Reporting
Job/Rate consultation and candidate shortlisting

7. Team Objectives Service Quality Supplier Management
Drive a consistent and enhanced contractor experience, leading to improvements in strategic resource planning, efficiency, process alignment, quality of service and cost control.
Service
Quality
Provide strategic supplier performance
management through quarterly business reviews and
fostering a supplier friendly program.
Supplier Management
AGS (MSP Team ) will take on the role as a central point of contact with agencies supplying contingent workers through use of the Fieldglass system.
Single Point of Contact

8. SmartLaborII Tool Training

9. Course or module title
Date or rev. #
HP Confidential – For training purposes only

10. Submitting Candidates1 2
You can withdraw the existing contractors
or you can submit new
When identifying a Job Posting, select it and press Submit New or Submit Existing
Important to know
The job requirements are standard, however the DXC managers may add extra requirements; e.g.: languages skills etc.
Please review the Job Posting and use “Decline” if the request cannot be processed.

11. Accepting the Work Order
The Work Order equals the Purchase Order
Once the Work Order is accepted by the Supplier, the Work Order will have to be activated by DXC
The candidate can register to work after DXC has activated the work order
It is very important for the supplier to review the Work Order and validate that all bill rates and costs are accurate

12. Complete Onboarding Tasks
Several of the Onboarding Tasks are a legal requirement.
All tasks must be completed prior to contractor assignment
Work Order Status will remain in “pending” until all onboarding tasks are completed
DXC is responsible to validate completion of Onboarding Tasks

13. Receiving Notifications
Every time you access the Tool and you perform changes, submissions, etc., you will be notified via
You can also check the Notifications in the “Messages” tab.

14. Invoicing and Payment

15. Course or module title
Date or rev. #
HP Confidential – For training purposes only

16. How to invoice DXC Review IER Report - Invoicing
Take the IER Report received and make sure all information is accurate: rates, period, employees, total amount. If no error is detected, proceed with invoice creation
Go to Column AD “Amount”, the sum of this column should be the Base amount for the invoice creation. On your invoice, include the taxes required according to your region
Once invoice is created on your side (Vendor), you have to submit it for payment. Remember to indicate PO# assigned for your Company code within invoice created.

17. How to invoice DXC Review IER Report – Credit Note
1.25% MSP Fee is applicable to all invoices for Labor services. This fee should be applied to all Labor hours registered during a period of time.
Go to Column AM “MSP Fee”, the sum of this column should be the Base amount for the 1.25% MSP Fee creation. On your credit note, include the taxes required according to your region
Once Credit note is created on your side (Vendor), you have to submit it for payment
Remember to indicate PO# assigned for your Company code within credit note created.

18. How to submit invoice + credit note to DXC
Invoice submission
According to each region, Invoice and credit note created should be submitted for payment through available systems:Tungsten, SWAN, MALA, scanning team
Tungsten – Vendor needs to create a User ID an Password directly into Tungsten home page
SWAN / MALA / VIM– Vendor needs to submit PDF for the invoice/credit note according to each portal requirements.
Address was sent to suppliers Feb. 19th
Scanning team – Vendor needs to send PDF for the invoice directly to Scanning Team assigned for your corresponding region. You should get a WOID confirmation after submission is effective.

19. How to submit invoice + credit note to DXC
Paper invoices
Standard process set up for India Company codes (INES, INA7, INET) is dedicated to paper invoices only.
Supplier is to submit invoices to INES Scan location address
INES Scanning team will scan the invoices through VIM and set them in DXC LH system
Address was sent to suppliers Feb. 19th

20. Invoice process for payment
Smart Labor team approve/reject
When the invoice and the credit note are submitted for payment through or portals available, Vendor should get a confirmation folio of submission.
Invoice/ Credit note, if submitted correctly, will be approved or rejected by the PO Requestor
APPROVAL: 1.-Invoice Base amount should be a match to column AD “Amount” total sum 2.-Credit note is submitted along with the invoice
REJECTION: 1.-If the invoice is not a match to the IER Report (base amount is not a match to the IER Report column AD) 2.-If the invoice is a match but the credit note is not submitted along with the invoice.

21. Invoice process for payment
Payment process flow
If the invoice is approved for payment by PO Requestor, payment process should flow as regular. Net Terms for payment will be as agreed in Contract for service. There is no further action to take at this point.
If the invoice is rejected Vendor should get a rejection notice from AP Team. When rejection is due to a mismatch, vendor has to issue a new invoice + credit note and re-submit for payment.
IER Report discrepancies
If Vendor thinks there is something wrong within the IER Report (wrong rates, missing information, duplicate values, duplicate periods) First point of contact would be Allegis. Allegis will get vendor the support required to understand where the issue is according to vendor.
IER Reports cannot be corrected or re-run, any correction has to be submitted according to Allegis advice and corrections will be visible in following IER Report run.

22. Additional Information and Support

23. DXC Supplier Portal SmartLaborII Supplier Portal
Supplier Reference Information:
Supplier Financial Tools & Help
Supplier Resources
Supplier Compliance Requirements
Contingent Worker and Employee Resources
Supplier Contingent Labor
SLII Countries and AC Lite Model Countries
Legal Documents
Non Disclosure Agreement
Assignment Beginner Checklist
Supplier Handbook
Invoicing and Guidance
SmartLaborII Program – Supplier Training Overview
Find your invoice in SLII and AP Online
Karli to confirm with Kristin

24. SmartLaborII Support Contacts
Training slides, SmartLaborII information
Supplier Portal Link
AGS Labor Desk
Work orders, Rates, Job Postings
SmartLaborII
GP Help
Level 1 Escalation
Missing time, General help
Missing IER, Purchase Order Issues,
AP Online
Invoice payment status

25. Q&A Additional information and questions
Q1. What is Supplier’s role in this engagement
DXC’s relationship is with the Supplier and DXC will make payments to the Supplier directly
Supplier will manage the relationship with the Contractors, ensure that time is tracked accurately in the SLII tool and will be responsible for payment to their Contractors
Q2. Candidate Submission
SLII limits a supplier’s ability to submit only 2 candidates per job posting
Q3. Onboarding
Supplier will be responsible to ensure that all onboarding tasks are completed for each candidate prior to work commencement for DXC (Drug Screening, Background checks, etc.)
Q4. Time Tracking and Payment
Agency contractors will be responsible to track their time in SLII in addition to any internal DXC systems required
Supplier will be paid based on the hours submitted by their agency contractors and documented in SLII
Non-Integrated Invoicing – Invoices for the non-integrated invoice countries are to be submitted by Supplier via normal invoicing process and based on the hours submitted to SLII by the agency contractors. These invoices will be matched to the information in SLII for payment validation. Purchase Orders for submission of these Invoices will be provided by DXC.

26. Thank you.