1. Financial Overview FFATA, Claims and Modifications
2015 Grant Orientation
Financial Overview
FFATA, Claims and Modifications

2. FFATA Requirements Federal Funding Accountability and Transparency Act
Required for grants $25,000 or more
Complete annually and return to GHSO
Form provided to each agency
More information - “E” Section of the GHSO contract

3. FFATA Requirements
DUNS Number -
SAM (Systems Award Management) formerly CCR (Central Contract Registration) -
Congressional District -

4. GHSO will provide the following:
FFATA Requirements
GHSO will provide the following:
TDOT Federal Award #
Date of Federal Award
Federal Award Amount
CFDA
Sub-award Number
Date of Award
Amount of Sub-award
TDOT Division / Region / Office Collecting Data
TDOT Employee Responsible for Reviewing the Data
Sub-award Amendments (if necessary)
Mia Vickers:
(615)

6. Before you start Wait for the signed, approved contract
Review your application (budget)
Review the Buy America Act
Modification / Amendment

7. Claims Process Claim checklist Backup documentation
Enter information online - TN Grants
Username and password

8. Claims Forms THS-02: Personnel Services
THS-03: Supplies, Travel, Professional Fees,
Other Non-Personnel, Capital Purchases,
Insurance
THS-04: Claim Summary
Additional forms: THS-16, THS-17,
THS-05, THS-22

9. THS-02 Personnel Services Full time / part time : THS-16 Check copy
THS-17 (or activity sheet) - Law Enforcement only

13. THS-02 Personnel Services Full time / part time: Overtime: THS-16
Check copy
THS-17 (or activity sheet) - Law Enforcement only
Overtime:
THS-17 (or activity sheet)

17. THS-03 Professional Fees Approved 3rd party contract Invoice / receipt
Check copy or purchase order

18. THS-03 Professional fees Supplies Invoice / receipt
Check copy or purchase order

19. THS-03 Professional fees Supplies Travel Approved travel authorization
Invoice / receipt
Check copy or purchase order

22. THS-03 Professional fees Supplies Travel Other Non-Personnel
Invoice / receipt
Check copy or purchase order

23. THS-03 Professional fees Supplies Travel Other non-personnel
Capital Purchases
Invoice / receipt
Check copy or purchase order
Items over $5,000 require a THS-22

29. THS-04 Summary Sheet Must be signed and dated
Required with every claim

31. Modification or Amendment
Modifications:
Used to add items to your budget within
the same category
Used to move money between line items
(up to 20% increase per line item)

33. Modification or Amendment
Modifications:
Used to add items to your budget within the same category
Used to move money between line items
(up to 20% increase per line item)
Amendments:
Required if modification requires a change of more than
20% per line item.
Required if changing a term within the contract

34. TN Grants Demonstration
“Tell me and I forget.
Teach me and I remember.
Involve me and I learn.”
Ben Franklin

35. Grants Management Website
TN Grants website is provided by Agate Software, Intelligrants
Help desk: (800)

36. Final Thoughts Collect backup documentation
Follow the claims checklist
Enter online – save budget summary
Print and sign claim forms
THS-04 is the cover sheet
THS-02 followed by personnel items
THS-03 followed by all other items
Change the status online to Claim Submitted
Mail/ /Fax claim to your program manager
Need Help

37. Questions? Contact your Program Manager
Kevin Hager Office: (615) Cell: (615) Fax: (615)